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W H A T'S N E W ? Check here for the latest Company information and announcements.
Reservoir is currently in trickle down mode
Water will probably run out Sunday or Monday (8/30)
Normal fall ditch maintenance is being scheduled with contractors and may include some special work in the "sink hole" area to reduce if not stop that constant headache. Operations Manager Bob Church says some hydraulic maintenance is required on the reservoir forward valve - which is sticking. Willows on the lower ditch have been mowed (thanks Reg Cridler) and willow spraying on the BLM portion of the lower ditch has been scheduled. We should all be thankful that we have a great operations staff that managed water flows closely through the monsoon (which reappeared after a long absence) to extend water flow until now.
OVERLAND DITCH AND RESERVOIR CO.
Board of Directors Meeting
Meeting was called to order at In attendance were: Directors; Jerry Adams, Dave Kuntz and Bryan Klaseen, Debbie Gray Secretary/Treasurer; Debbie Christner Operations Manager; Bob Church Ditch Riders: Bill Stahl and Doug Christner Shareholders: Mary Helen Church, Annie Sievers, and Reg Cridler.
PRESENTATION OF AGENDA Add under New Business-Willows on the lower ditch.
MINUTES OF THE PREVIOUS MEETING
The minutes from the
Motion passed with all in favor.
TREASURER‘S REPORT Debbie Christner handed out a Balance Sheet, Budget Comparison, a list of bills to pay and the list of bills paid in July.
Jerry made a motion to approve the financials and bills to pay, 2nd by Dave. Motion passed with all in favor.
OPERATIONS REPORT The West Terror Box washed out and was temporarily fixed, it will be fixed better once the water is not running. Bob and Bill have been reducing the discharge from the Reservoir during the rains, thus reducing the rate the Reservoir is draining. The water is expected to last to the end of the month.
Maintenance will begin after September 12, the areas that need work are: The sink hole above Windy Point. The West Terror Box. The woodies on the upper ditch.
Reg is going to mow the willows on the lower ditch bank, they will be sprayed after the water quits running.
The Sink hole below Windy Point has not changed. Applegate Engineering is waiting on soil samples and should have a plan for the sink hole by next month.
The board will be budgeting for a major ditch cleaning, re-defining and paming next year.
COMMITTEE REPORTS Reservoir Expansion- Not much.
Policy and Procedures-On going
OLD BUSINESS Dam Emergency Action Plan.-Bruce Marvin says it will be completed by the time the dam inspection happens.
SHAREHOLDER’S CONCERNS None
ADJOURNMENT Dave made a motion to adjourn, 2nd by Jerry. Motion passed, with all in favor.
Meeting was adjourned at _______________________________________
Debbie Christner, Secretary
OVERLAND DITCH AND RESERVOIR CO.
Board of Directors Meeting July 8, 2010
Meeting was called to order at 4:05 p.m. by President Ceriani. In attendance were: Directors; Jerry Adams, Dave Kuntz and Bryan Klaseen, Debbie Gray Secretary/Treasurer; Debbie Christner Operations Manager; Bob Church Ditch Riders: Bill Stahl, Water Commissioners: Steve Tuck and Paul Schmucker Shareholders: Mary Helen Church, Annie Sievers, Nomi Gray, Dave Whittlesey and Reg Cridler.
PRESENTATION OF AGENDA No changes
MINUTES OF THE PREVIOUS MEETING The minutes from the June 10, 2010 meetings were presented.
Motion passed with all in favor.
TREASURER‘S REPORT Debbie Christner handed out a Balance Sheet, Budget Comparison, a list of bills to pay and the list of bills paid in June. Debbie noted that the insurance line item looked strange due to the previous insurance being cancelled and refunds checks received, the new insurance will be paid this month. The previous Insurance Co charged a fee for canceling, negating any savings on the new policy for this year. Next year the insurance savings will be $1,700.00, the new policy has an increased aggregate payment amount.
Discussion was had regarding the next call. This lead into the discussion regarding the Applegate proposal of $8,400.00 which is inclusive of the June 16 site visit, for complete engineering to fix the slide/sink hole area close to Windy Point. Jerry made a motion to approve the engineering proposal from Applegate 2nd by Dave. Motion passed with all in favor.
Adding in the above amount the call was set at $4.00. The total approved for the year is $17.00, the 1st call was for $7.53, with the final call in October we are right on target. Dave made a motion to set the call at $4.00 due August 31st, 2nd by Jerry. Motion passed with all in favor.
Jerry made a motion to approve the financials and bills to pay, 2nd
by
OPERATIONS REPORT Phil addressed the concerns of flow being too much or too little. Flow charts for 2008-2010 were handed out, 2010 has been the steadiest flow to date. Bob talked about all the things that can change flow and the challenges keeping the flow level. The Reservoir is currently at 37.2. Steve Tuck presented a report explaining what happens to ditch flows and transit loss, which is ½ a percent per mile. This is a very good delivery for any ditch in this valley. There was discussion about the winds this year and the weather last fall; both have really affected the water levels.
Paul Schmucker said a new staff gauge is needed at the 2’ flume and the Oak Mesa
flume needs replaced.
Discussion was had regarding maintaining 45’, whether this was a minimum or maximum.
Dave made a motion for the water delivered to the mesa to be maintained at 42/43
feet on the
COMMITTEE REPORTS Reservoir Expansion- There was a meeting last week between the EPA, Forest Service and Corp of Engineers, this was a step forward. A couple of project that have Fen have recently moved forward. Construction costs have gone down some, helping our numbers stay on target.
Policy and Procedures-On going
OLD BUSINESS Dam Emergency Action Plan.-Bruce Marvin says it will be completed by the time the dam inspection happens.
SHAREHOLDER’S CONCERNS Reg has a rotary mower available for hire for ditch maintenance.
ADJOURNMENT Dave made a motion to adjourn, 2nd by Jerry. Motion passed, with all in favor. Meeting was adjourned at 5:09 p.m.
_______________________________________
Debbie Christner, Secretary
___________________________________________________________________________________
OVERLAND DITCH AND RESERVOIR COMPANY ANNUAL SHAREHOLDERS MEETING D R A F T February 8, 2010
CALL TO ORDER
President Howe called the meeting to order at 7:06 In attendance were: Directors; Tom Howe, Dave Kuntz, Bryan Klaseen, Phil Ceriani and Naomi Kasper. Secretary/Treasurer; Debbie Christner Operations Manager, Bob Church Guests; Paul Schmucker and Steve Tuck, Water Commissioners, Bruce Marvin of Western Engineers, Kirk Russell of CWCB
Tom introduced Debbie Christner the Secretary/Treasure since June.
ROLL CALL
Debbie Christner called roll. The credentials Committee, of Nomi Gray, Mary Helen Church and Steve Wolcott confirmed a Quorum of 6,892 consisting of 4,186 shares present and 2,706 shares represented by proxy. A quorum was declared.
AGENDA/2009 ANNUAL MEETING MINUTES
Agendas and 2009 Annual meeting minutes were presented as a handout at the beginning of the meeting. Tom asked for additions to the agenda, there were none. Veronica Minch made the motion to accept the agenda and the 2009 Annual meeting minutes, seconded by Bill Bishop. Motion passed unanimously
PRESIDENT’S REPORT
The report was presented as a handout at the beginning of the meeting.
GUEST REPORTS
Jerry Otero from Senator Michael Bennet’s staff called right before the meeting and stated due to a family emergency he would not be able to attend.
Bruce Marvin reviewed his work this year on behalf of the dam expansion project. He said that permitting began in 2005
and has a ways to go. He was more
optimistic last year than he’d been in a couple of years and continues with that
optimism. 2,500 square feet of FENS
is holding up the progress,
Discussion was had regarding the cost per share, with the answer being determined upon many factors. It will depend on any grants received and the timing in conjunction with a loan that will be paid in full in 2018.
Discussion was had regarding the storing of the additional shares.
NEW DECREES
Steve Tuck gave his presentation. He stated that the additional shares can be stored in different ways.
With Steve Tuck, Water Commissioner and Aaron Clay,
Absolute right for 970.73 acre feet to the Overland Reservoir No. 1 made absolute. Decree signed December 22, 2009.
Absolute right for 50.0 c.f.s. from the Overland Ditch, Roatcap Diversion. Decree signed February 8, 2010.
Conditional water right of 20.0 c.f.s. for hydropower. Decree to be signed this month
Kirk Russell from CWCB gave an overall synopsis of the CWCB (Colorado Water
Conservation Bureau). The CWCB has
two pots of money, one comes from severance tax and is to be used solely for new
projects. The second pot is the
construction fund and is used for the operation of CWCB. No general assembly funds are
involved. The state has taken a lot
of money from CWCB in the last few months.
Overland is in good standing but in these times nothing is guaranteed. The type of project
Annie Sievers moved for the board to approve a steering or advisory committee, which would include one board member, to push on the dam expansion. This motion was seconded by Lance Badger. Motion passed unanimously
TREASURER’S REPORT/2010 BUDGET AND ASSESSMENT
2009 Balance Sheet, 2009 Budget. 2009 Actual and 2010 Budget were presented as handouts at the beginning of the meeting.
The board recommends that an assessment of $14.00, called as needed, be set for 2010. There was discussion about having the assessment be higher, since it is only used if needed and if needed this is usually caused by an emergency. Then it takes time to go through the process to raise the call assessment. Bob Church moved to approve the budget and set the assessment at $17.00 to be called as and if needed, seconded by Annie Sievers. One opposed, Motion passed.
ELECTION OF BOARD MEMBERS
The seats held by Tom Howe and Naomi Kasper are up for election. The floor was opened for nominations. Susan Whittlesey nominated Debbie Gray, Bryan Klauseen nominated Jerry Adams. Tom Howe asked three times for more nominations. Bob Church moved that nominations cease, seconded by Dave Whittlesey. There was no discussion. Motion passed unanimously. Since there were two nominations for two vacant seats, there was no election.
Everyone thanked Tom Howe and Naomi Kasper for all their hard work and service
on the
Bryan Klaseen moved to adjourn, seconded by Dave Kuntz. Meeting was adjourned at 8:45.
_________________________________ Debbie Christner, Secretary
___________________________________________________________________________________
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