The Overland Board will be conducting an upper ditch tour to determine

the work to be scheduled for 2008 fall maintenance.

All shareholders are invited to join the board on August 27th,

9:00 AM at the Julian intersection of Stevens Gulch Road.

Come spend part of a day learning more about how the

Overland system delivers your water.

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If you lease or rent your water to another user

please provide written notification to Pam Klaseen

 so the proper water can be diverted.

 

Note - September 3rd Board Meeting will be at 4:00 PM

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OVERLAND DITCH & RESERVOIR COMPANY

 Board of Directors Meeting

August 6, 2008

D R A F T

CALL TO ORDER

 Meeting was called to order at 6:06 p.m. by President Howe.  Directors in attendance were Tom Howe, Reg Cridler, Phil Ceriani, Naomi Kasper and Bryan Klaseen.  Shareholders Ray Marvel and Dave Kuntz, Operations Manager Bob Church, Ditch Rider Bill Stahl and Secretary/Treasurer Pam Klaseen were also in attendance.

 PRESENTATION OF AGENDA

 Reg asked to add special board meeting to New Business and Bryan added the parshall on Oak Mesa to the Ditch Report.

 MINUTES OF PREVIOUS MEETING

 Bryan made the motion to accept the minutes as published, seconded by Naomi.  Motion passed with all in favor.

 TREASURER’S REPORT

 Pam passed out July check detail, year-to-date P&L, and July P&L with account balances and bills presented for payment.  There was discussion about making a call soon.  Reg made the motion to accept the Treasurer’s Report as presented, seconded by Phil.  Motion passed with all in favor.

 DITCH REPORT

 Bob reviewed July and some of the work that had been done by Rundle.  There was discussion about the water run.  Steve Tuck has calculated that if we take 65’ out of the reservoir we will be out of water on Sept. 8^th and if we take 70’ we will be out of water on Sept. 5^th.  It was decided to run however much water it takes to keep 50’ coming onto the mesa.  Bill was instructed to keep close watch on the satellite.  We will likely shut down the reservoir on Sept. 5^th.

 There will be a ditch tour on August 27^th for board members and shareholders to determine what needs to be done this fall. 

 Steve Tuck has requested that some work be done on the Oak Mesa box.  After discussion, Bob and Bill were instructed to make a “quick” fix for now and further work will be done this fall.

 COMMITTEE REPORT

 Redlands Mesa Ditch Management Plan.  Phil said that most of the report was complete and should be finished by September.  He also said there are grants available for additional satellite boxes at Oak Mesa and West Hubbard.  There is a monthly fee of $100 while water is running but the State might help pay for the Oak Mesa parshall. Phil will check into the availability of these grants. Phil mentioned some DARCA workshops that are coming up and might be of interest to the board.

 OLD BUSINESS

 Reg said that the cabin permit is for 10 acres and should be ½ acre.  We are still waiting for a meeting with the Forest Service at the cabin for a current appraisal.

 Regarding the Forest Service vs. the EPA, Tom is pushing Bruce Marvin to move on everything that we can.

 Tom has met with Jason Ward regarding the Dam Emergency Action Plan.  The plan does cover both dams but needs to be updated.

 Tom is meeting with the BLM regarding a mini-hydro project.  They don’t have any real problem; it just takes a lot of time.  Tom has written an overview and has written a letter to the homeowner, Kathleen Smith that owns the property at the bottom.  The board had the opportunity to review that letter by e-mail and Tom was instructed to go ahead and mail it.

 NEW BUSINESS

 Reg reported on a meeting on the ditch with Steve Tuck, Reg, Bryan, Bob and Bill to look at some problem areas.  There was discussion about who the water commissioners should be talking to and the problem of shareholders talking to the water commissioners.  Tom will write a letter to the water commissioners asking them to direct inquiries from shareholders to the board.  

SHAREHOLDER CONCERNS

 Dave Kuntz asked about keeping the ditch from overflowing.  Steve Tuck had pulled some boards after a rain event and there had been a special meeting called so he could meet with the board and explain what he had done and why and also how to pressurize the ditch.  There was discussion with one solution being offered to use pressure gates.

 BOARD CONCERNS 

 Phil said that the Roatcap parshall was going to be reset this fall.  Steve still doesn’t like it.  He also mentioned that Steve had locked a couple of gates.

 Reg made the motion to purchase fiberglass chainsaw chaps, seconded by Phil.  Motion passed with all in favor. 

 ADJOURNMENT

 Bryan made the motion to adjourn, seconded by Naomi.  Meeting was adjourned at 7:44 p.m.

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Pamela Klaseen, Secretary 

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