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font-weight: bold; font-size: xx-large; color: #FF0000; text-align: center"> W H A T'S&nbsp;&nbsp; N E W ?</p> <p class="style14" style="margin: 14.0pt 0in; font-family: Tahoma; font-size: medium; text-align: center; color: #993300; font-weight: bold;"> Check here for the latest Company information and announcements.</p> <p class="style14" style="margin: 14.0pt 0in; font-family: Tahoma; font-size: medium; text-align: center; color: #993300; font-weight: bold;"> <span lang="en-us">_______________________________________________________________________</span></p> <p class="style141" style="margin: 14.0pt 0in; font-family: Tahoma; text-align: center; font-weight: bold;"> <span lang="en-us"><span class="style140">2012 Annual Meeting - Monday, February 13th</span></span></p> <p class="style142" style="margin: 14.0pt 0in; text-align: center; font-weight: bold;"> <span lang="en-us">Redlands Mesa Grange - 7:00PM</span></p> <p class="style142" style="margin: 14.0pt 0in; text-align: center; font-weight: bold;"> <span lang="en-us">If you cannot attend be sure to have your proxy submitted.</span></p> <p class="style127"> <o:p> <o:p> _________________________________________________________________________________</o:p><o:p>_________________</o:p></o:p><st1:city w:st="on"><st1:city w:st="on"><st1:city w:st="on"><o:p><o:p>__</o:p></o:p></p> <p align="center" class="style132"> <span lang="en-us"><span class="style129">The minutes of the January 12th Board Meeting follows President Ceriani&#39;s Letter</span></span></p> <p align="center" class="style127"> <span lang="en-us">_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _</span></p> <p align="center" class="MsoNormal"> <b style="mso-bidi-font-weight: normal"><span style="font-family:&quot;Arial&quot;,&quot;sans-serif&quot;" class="style133">Presidents Annual <span style="mso-spacerun:yes">&nbsp;&nbsp;</span>Review  2011<o:p></o:p></span></b></p> <p class="MsoNormal"> <b style="mso-bidi-font-weight:normal"> <span style="font-family:&quot;Arial&quot;,&quot;sans-serif&quot;"><o:p>&nbsp;</o:p></span></b></p> <p class="style131"> Dear Shareholders, <o:p>&nbsp;</o:p></p> <p class="style131"> I hope this holiday season finds you all prosperous and healthy and ready for what looks to be an interesting 2012.<span style="mso-spacerun:yes">&nbsp; </span>The annual meeting of the company will be held on Monday, February 13th, 2012 at the Redlands Mesa Grange Hall commencing at 7pm.<span style="mso-spacerun:yes">&nbsp; </span>Please mark your calendars and plan on attending as there are important issues to discuss.<span style="mso-spacerun:yes">&nbsp; </span>If you are unable to attend, please provide your proxy such that a quorum is assembled to conduct business. <o:p>&nbsp;</o:p></p> <p class="MsoNormal"> <b style="mso-bidi-font-weight:normal"><i style="mso-bidi-font-style: normal"><u><span style="font-family: &quot;Arial&quot;,&quot;sans-serif&quot;">Irrigation season 2011</span></u></i></b><span class="style14" style="font-family: &quot;Arial&quot;,&quot;sans-serif&quot;">: The 2011 irrigation season was exceptional, by all accounts.<span style="mso-spacerun:yes">&nbsp; </span>The epic snowpack in the Overland Basin provided ample water for a late season run into early September.<span style="mso-spacerun:yes">&nbsp; </span>Our ditch managers, Bob Church and Bill Stahl, worked very hard to maintain stable delivery flows throughout the season and are to be commended for their efforts. <span style="mso-spacerun:yes"> &nbsp;</span></span><o:p>&nbsp;</o:p></p> <p class="style131"> Several shareholders this year made inquiries about the possibility of reducing the ditch flow<span style="mso-spacerun:yes">&nbsp;&nbsp; </span>and extending the water run a little longer into the fall.<span style="mso-spacerun:yes">&nbsp; </span>In order to function efficiently, the distribution system on Redlands Mesa requires minimum input flows of 40-43 cfs measured<span style="mso-spacerun:yes">&nbsp;&nbsp; </span>at the Leroux Creek satellite measuring station.<span style="mso-spacerun:yes">&nbsp; </span>Below this flow , the distribution boxes on Redlands become inefficient, water measurement is inaccurate, and the small splits of water get eaten up by evaporative and shrinkage losses.<span style="mso-spacerun:yes">&nbsp; </span>Many of the modern farming irrigation systems you see around Redlands Mesa require certain pressures to work optimally.<span style="mso-spacerun:yes">&nbsp; </span>The length of the water run is also highly dependent on<span style="mso-spacerun:yes">&nbsp; </span>the<span style="mso-spacerun:yes">&nbsp; </span>availability of early basin snow pack, timing of<span style="mso-spacerun:yes">&nbsp; </span>reservoir filling, timing of the start of the reservoir draw down (later the better), and to a lesser extent the presence or absence of summer<span style="mso-spacerun:yes">&nbsp; </span>rain events<span style="mso-spacerun:yes">&nbsp; </span>that may augment additional ditch flows.<span style="mso-spacerun:yes">&nbsp; </span>Until such time as we have more reservoir storage, or can predict the weather with greater accuracy& it unlikely this situation will change.<span style="mso-spacerun:yes">&nbsp; </span> The satellite flow data kept by the State Engineer for the last several years reveals that our target flows were consistent with prior years.<span style="mso-spacerun:yes">&nbsp;&nbsp; </span>Getting the water down in the early spring is very important, but remains a huge juggling act that is largely controlled by a combination of the weather and ability to equipment on the ditch in the early spring.<span style="mso-spacerun:yes">&nbsp; </span>At our last meeting, the board and the management team agreed to focus extra time and effort on this issue for the upcoming 2012 season.<o:p>&nbsp;</o:p></p> <p class="MsoNormal"> <b style="mso-bidi-font-weight:normal"><i style="mso-bidi-font-style: normal"><u><span style="font-family: &quot;Arial&quot;,&quot;sans-serif&quot;">Maitenence/Improvements</span></u></i></b><span style="font-family:&quot;Arial&quot;,&quot;sans-serif&quot;">:<span style="mso-spacerun:yes">&nbsp; </span></span> <span style="font-size:11.0pt;font-family:&quot;Arial&quot;,&quot;sans-serif&quot;"> <span class="style14" style="font-family: &quot;Arial&quot;,&quot;sans-serif&quot;">We were fortunate this year to have no major infrastructure issues during the water season.<span style="mso-spacerun:yes">&nbsp; </span>At the beginning of the season the board replaced the aging John Deere skidder with a used Clarke model at a cost of $15,000.<span style="mso-spacerun:yes">&nbsp; </span>This unit is a bit bigger than we would like.. but used versions of our old JD model were simply not available in the marketplace and our old unit simply wore out. <span style="mso-spacerun:yes">&nbsp;</span>According to Bob and Bill, the new unit has functioned well.<span style="mso-spacerun:yes">&nbsp; </span>In 2012 we need to replace the winch cable, recalibrate the chains, and do some minor repairs.<span style="mso-spacerun:yes">&nbsp; </span>It is equipment and therefore something is always in need of repair. </span></span> <o:p>&nbsp;</o:p></p> <p class="style131"> In 2011 the company unexpectedly<span style="mso-spacerun:yes">&nbsp; </span> received a 50% cost sharing grant from<span style="mso-spacerun:yes">&nbsp; </span>the<span style="mso-spacerun:yes">&nbsp; </span>Bureau of Reclamation Grant for the purposes of repairing an unstable section of ditch and installing a new measuring flume and a second satellite measuring station located at the Oak Mesa (Patterson) Flume <span style="mso-spacerun:yes">&nbsp;</span>located at the lower portion of the upper ditch.<span style="mso-spacerun:yes">&nbsp; </span> Following an extensive repair last fall, this section remained stable throughout the summer.<span style="mso-spacerun:yes">&nbsp; </span>The board elected to go ahead with the flume/satellite installation, but put the ditch instability project on hold until a further re-evaluation in the fall of 2012.<span style="mso-spacerun:yes">&nbsp; </span>A new 8 foot flume and associated satellite housing structure<span style="mso-spacerun:yes">&nbsp; </span>was installed. <span style="mso-spacerun:yes">&nbsp;</span>The automated measuring equipment and satellite relay will be installed in the spring.<span style="mso-spacerun:yes">&nbsp; </span>(Many thanks to Steve Tuck [water commissioner] for finding us a  free satellite housing structure.) <span style="mso-spacerun:yes">&nbsp;</span>In order to prevent ice damage to the new flume, an 18 inch, gated drain structure was installed in front of the flume to keep water away from the structure and hopefully prevent ice damage to the structure. <span style="mso-spacerun:yes">&nbsp;</span>Addition of this measurement tool will allow ditch managers to assess flows without having to make a 4 hour round trip by ATV to read the flume.<span style="mso-spacerun:yes">&nbsp; </span> Anticipated cost to the company is about $5000 plus satellite costs of $50 per month during the irrigation season. <o:p>&nbsp;</o:p></p> <p class="style131"> The company contracted with Eric Fritchman this year to do fall maintenance. <span style="mso-spacerun:yes">&nbsp;</span>The complete ditch was cleaned and a number of chronic issues repaired that we have been intending to do for some years.<span style="mso-spacerun:yes">&nbsp; </span>Many agree that the ditch is in very good shape, maybe the best ever.<span style="mso-spacerun:yes">&nbsp; </span>Let s hope the winter is kind to the structure. <o:p>&nbsp;</o:p></p> <p class="MsoNormal"> <b style="mso-bidi-font-weight:normal"><i style="mso-bidi-font-style: normal"><u><span style="font-family: &quot;Arial&quot;,&quot;sans-serif&quot;">Water Administration (State) </span> </u></i></b><span style="font-family: &quot;Arial&quot;,&quot;sans-serif&quot;"> <span style="mso-spacerun:yes">&nbsp;&nbsp;</span></span><span class="style14" style="font-family: &quot;Arial&quot;,&quot;sans-serif&quot;">Water commissioners Steve Tuck and Paul Schmucker have reported that they were quite happy with the administration of the ditch this past year.<span style="mso-spacerun:yes">&nbsp; </span>As noted in last year s annual report, the company and the State have been using a new strategy to manage the various  calls on our water that emerge usually in July of an average year.<span style="mso-spacerun:yes">&nbsp; </span>This strategy has saved the company an enormous amount of maintenance money as the  undershots have largely been abandoned in favor of turning call water down either West Hubbard or West Terror diversions.<span style="mso-spacerun:yes">&nbsp; </span>Steve Tuck is asking that a small, simple measuring device be placed at the West Hubbard drainage this spring to make the measurement more accurate. </span> <o:p></o:p> </p> <p class="MsoNormal"> <o:p>&nbsp;</o:p></p> <p class="MsoNormal"> <b style="mso-bidi-font-weight:normal"><u> <span style="font-family: &quot;Arial&quot;,&quot;sans-serif&quot;">Stock Water</span></u></b><span class="style14" style="font-family: &quot;Arial&quot;,&quot;sans-serif&quot;"> availability has come up as an issue this fall.<span style="mso-spacerun:yes">&nbsp; &nbsp;</span>Although the Overland has a Stock Water decree on Leroux Creek, many of you may not be aware that stock water decrees are only available to the company during the non-irrigation season which runs from November 1 to April 1 of the following year. <span style="mso-spacerun:yes">&nbsp;</span>This becomes a problem when the Overland water is depleted in early September.<span style="mso-spacerun:yes">&nbsp; </span>Animal owners that do not own  late project water, or have not made arrangements to  lease such water are forced to use expensive domestic water for stock purposes. <span style="mso-spacerun:yes"> &nbsp;</span>In years past, the Leroux Creek Water Users have made water available during this time as a generous neighborly transaction.<span style="mso-spacerun:yes">&nbsp; </span>Understand they are under no obligation to do that.<span style="mso-spacerun:yes">&nbsp; &nbsp;&nbsp;</span>Be advised, that if you are an animal owner that either does not own late project water, or has not made arrangements to  lease such water, there is no obligation for the company to provide you with stock water until November 1<sup>st</sup>.<span style="mso-spacerun:yes">&nbsp; </span>I encourage you to bring your questions to the annual meeting. <span style="mso-spacerun:yes">&nbsp;</span></span><o:p></o:p></p> <p class="MsoNormal"> <o:p>&nbsp;</o:p></p> <p class="MsoNormal"> <b style="mso-bidi-font-weight:normal"><i style="mso-bidi-font-style: normal"><u><span style="font-family: &quot;Arial&quot;,&quot;sans-serif&quot;">Reservoir Expansion</span></u></i></b><span style="font-family:&quot;Arial&quot;,&quot;sans-serif&quot;">:<span style="mso-spacerun:yes">&nbsp; &nbsp;&nbsp;&nbsp;</span></span><span style="font-size:11.0pt;font-family:&quot;Arial&quot;,&quot;sans-serif&quot;"><span class="style14" style="font-family: &quot;Arial&quot;,&quot;sans-serif&quot;">Despite a year of epic work on the part of Bruce Marvin (engineer) and your president, the project remains mired in the Federal regulatory process. About this time last year, the company began formal meetings with the <span style="mso-spacerun:yes">&nbsp;&nbsp;</span>Corps of Engineers to start the documentation process to apply for a  404 permit.<span style="mso-spacerun:yes">&nbsp; </span>This is the most comprehensive and difficult permit to obtain as it requires compliance with the Clean Water Act, The Endangered Species Act, NEEPA and a portfolio of other  acts buried in the regulations at every level.<span style="mso-spacerun:yes">&nbsp; </span>The company has had to  prove up , at every level our efficiency, (both on farm and the transmission system) and our management of the water resource at all levels.<span style="mso-spacerun:yes">&nbsp; </span>In addition an extensive analysis of the environmental impacts of the project to all things both living and dead have to be documented with a professional grade document that will be reviewed by perhaps 10 agencies at some point.<span style="mso-spacerun:yes">&nbsp; </span> The two most difficult areas are the impacts to the 2600 square feet of wetlands<span style="mso-spacerun:yes">&nbsp; </span>(FENS) surrounding the reservoir and the impacts to fisheries of lower Cow Creek.<span style="mso-spacerun:yes">&nbsp; &nbsp;</span>We have not even begun to consider construction drawings, final costs etc. My view is that if we can get through this Federal  404 Permitting phase, the remaining permits will be fairly easy. <span style="mso-spacerun:yes">&nbsp;</span>I would say the absolute earliest any construction effort could be accomplished would be the fall of 2014.<span style="mso-spacerun:yes"><span lang="en-us">&nbsp;</span>&nbsp;</span>The company has spent roughly $125,000 (combination of loans, grants, and out of pocket expenses) over the course of the last seven years to get where we are today.<span style="mso-spacerun:yes">&nbsp;&nbsp; </span>I m going to be asking the shareholders at the annual meeting to provide some input on future direction for the project. <span style="mso-spacerun:yes">&nbsp;</span>There is some disagreement among the board on the proposed future of the project.<span style="mso-spacerun:yes">&nbsp; </span>Once the  404 permit is issued..the company has 10 years to complete the project. </span></span> </p> <p class="MsoNormal"> &nbsp;</p> <p class="MsoNormal"> <b style="mso-bidi-font-weight:normal"><i style="mso-bidi-font-style: normal"><u><span style="font-family: &quot;Arial&quot;,&quot;sans-serif&quot;">Ditch Management:</span></u></i></b><span style="font-family: &quot;Arial&quot;,&quot;sans-serif&quot;"><span style="mso-spacerun:yes">&nbsp;&nbsp; </span></span> <span class="style14" style="font-family: &quot;Arial&quot;,&quot;sans-serif&quot;">The Overland has been very fortunate to have Bob Church be involved with the company for more than ten years.<span style="mso-spacerun:yes">&nbsp; </span>Bob has been a board member, president, and more recently the Ditch Manager for the company for a number of years.<span style="mso-spacerun:yes">&nbsp; </span>He has tirelessly kept things working and has not had a major maintenance failure during his tenure.<span style="mso-spacerun:yes">&nbsp; </span>Bob has decided to retire this year and take a well needed rest.<span style="mso-spacerun:yes">&nbsp; </span>We owe him a great debt of gratitude for his years of service. Finding a good ditch manager for seasonal work is difficult. <span style="mso-spacerun:yes">&nbsp;</span>After some arm twisting..<span style="mso-spacerun:yes">&nbsp; </span>Doug Christner has agreed to take the job for the 2012 season.<span style="mso-spacerun:yes">&nbsp; </span>With his knowledge of the Redlands Mesa system and the capable help of Bill Stahl, Bryan Klasseen and David Kuntz& I think Doug can learn the ropes in short order.<span style="mso-spacerun:yes">&nbsp;&nbsp; </span>Understand this is a difficult and often thankless job..particularly in the spring as things get rolling.<span style="mso-spacerun:yes">&nbsp; </span>We all need to work together as a company to keep a quality maintenance staff safe and working efficiently. <span style="mso-spacerun:yes">&nbsp;</span>It takes a few years to learn this system<span lang="en-us">.</span></span></p> <p class="MsoNormal"> <span style="font-family: &quot;Arial&quot;,&quot;sans-serif&quot;"> <span style="mso-spacerun:yes">&nbsp; </span></span> </p> <p class="MsoNormal"> <b style="mso-bidi-font-weight:normal"><i style="mso-bidi-font-style: normal"><u><span lang="en-us" style="font-family: Arial, sans-serif">F</span><span style="font-family: &quot;Arial&quot;,&quot;sans-serif&quot;">inancial: <span style="mso-spacerun:yes">&nbsp;</span></span></u></i></b><span class="style14" style="font-family: &quot;Arial&quot;,&quot;sans-serif&quot;">The Company is in good shape financially.<span style="mso-spacerun:yes">&nbsp; </span>The operations came in on budget for the year.<span style="mso-spacerun:yes">&nbsp; </span>We will be setting the budget at the next board meeting, but I anticipate a similar budget for 2012 with some increases for permitting costs, engineering, and possibly a cost share requirement for the Bureau of Reclamation grant, depending on what happens with the stabilization project.<span style="mso-spacerun:yes">&nbsp; &nbsp;&nbsp;</span></span><o:p>&nbsp;</o:p></p> <p class="style131"> I would personally like to thank the board members and particularly Debbie Christner for the service this year.<span style="mso-spacerun:yes">&nbsp; </span> Its been a pleasure to be your president.<span style="mso-spacerun:yes"> </span> <o:p>&nbsp;</o:p></p> <p class="style131"> The board seats of Debbie Gray and Gerry Adams are up for re- election this year.span style="mso-spacerun:yes">&nbsp; </span><o:p></o:p> </p> <p class="style131"> Sincerely <o:p></o:p> </p> <p class="style131"> <o:p>&nbsp;</o:p></p> <p class="style131"> Philip Ceriani ,<span style="mso-spacerun:yes">&nbsp; </span>President <o:p></o:p> </p> <p align="center" class="style127"> <span lang="en-us">_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _</span></p> <p align="center" class="style127"> &nbsp;</p> <p class="style127" style="margin-bottom:0in;margin-bottom:.0001pt; mso-add-space:auto"> <b style="mso-bidi-font-weight:normal"> <span style="font-size:14.0pt;font-family:&quot;Calibri&quot;,&quot;sans-serif&quot;;mso-fareast-font-family: &quot;Times New Roman&quot;"><o:p>&nbsp;<span lang="en-us">________________________________________________________________________________________________________</span></o:p></span></b></p> <p align="center" class="style135"> OVERLAND DITCH AND RESERVOIR CO.<o:p></o:p></p> <p align="center" class="style139"> <span class="style138" lang="en-us">D R A F T</span></p> <p align="center" class="style135"> Board of Directors Meeting<o:p></o:p></p> <p align="center" class="style135"> January 12, 2012<o:p></o:p></p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p></p> <p align="center" class="style137"> <o:p>&nbsp;</o:p></p> <p class="style137"> Meeting was called to order at 4:07 p.m. by President Philip Ceriani<o:p></o:p></p> <p class="style137"> In attendance were:<o:p></o:p></p> <p class="style136"> <span class="style134">Directors: </span><span class="style134" style="mso-spacerun:yes">&nbsp;</span><span class="style134">Dave Kuntz, Bryan Klaseen, Debbie Gray and Jerry Adams</span><o:p></o:p></p> <p class="style136"> <span class="style134">Secretary/Treasurer: </span><span class="style134" style="mso-spacerun:yes">&nbsp;</span><span class="style134">Debbie Christner</span><o:p></o:p></p> <p class="style136"> <span class="style134">Ditch Manager:</span><span class="style134" style="mso-spacerun:yes">&nbsp; </span><span class="style134">Doug Christner</span><o:p></o:p></p> <p class="style136"> <span class="style134">Shareholders:</span><span class="style134" style="mso-spacerun:yes">&nbsp; </span><span class="style134"> <st1:city w:st="on"><st1:place w:st="on">Lawrence</st1:place></st1:City> MacKendrick and Dave Whittlesey </span> <o:p></o:p> </p> <p class="style137"> <o:p>&nbsp;</o:p></p> <p class="style137"> <o:p>&nbsp;</o:p></p> <p class="style137"> PRESENTATION OF AGENDA: <o:p></o:p> </p> <p class="style137"> Add extra meeting compensation to New Business<o:p></o:p></p> <p class="style137"> <o:p>&nbsp;</o:p></p> <p class="style137"> <o:p>&nbsp;</o:p></p> <p class="style137"> MINUTES OF THE PREVIOUS MEETING<o:p></o:p></p> <p class="style137"> The minutes from the December 8, 2011 meetings were presented. <o:p></o:p> </p> <p class="MsoNormal"> <st1:city w:st="on"><st1:place w:st="on"><span class="style136">Bryan</span></st1:place></st1:City><span class="style136"> made the motion to approve the minutes, 2<sup>nd</sup> by Jerry. </span> <o:p></o:p> </p> <p class="style137"> Motion passed with all in favor.<o:p></o:p></p> <p class="style137"> <o:p>&nbsp;</o:p></p> <p class="style137"> <o:p>&nbsp;</o:p></p> <p class="style137"> TREASURER S REPORT<o:p></o:p></p> <p class="style136"> <span class="style134">Debbie Christner handed out Budget Comparison for 2011, list of bills to pay and list of bills paid since the last meeting.</span><span class="style134" style="mso-spacerun:yes">&nbsp; </span> <span class="style134">Preliminary 2012 budget.</span><o:p></o:p></p> <p class="style137"> Discussion was had regarding Dam Expansion expenses, Debbie will try to accumulate all the bills for the last almost 10 years associated with the Dam Expansion.<o:p></o:p></p> <p class="style137"> <o:p>&nbsp;</o:p></p> <p class="style136"> <span class="style134">Dave made the motion to approve the financials, and pay the bills 2<sup>nd</sup> by <st1:city w:st="on"><st1:place w:st="on">Bryan</st1:place></st1:City>. </span> <o:p></o:p> </p> <p class="style137"> Motion passed with all in favor.<o:p></o:p></p> <p class="style137"> <o:p>&nbsp;</o:p></p> <p class="style137"> <o:p>&nbsp;</o:p></p> <p class="style137"> OPERATIONS REPORT<o:p></o:p></p> <p class="style137"> <o:p>&nbsp;</o:p></p> <p class="style136"> <span class="style134">The Skidder and trailer are now at Doug s residence.</span><span class="style134" style="mso-spacerun:yes">&nbsp; </span> <span class="style134">The skidder is leaking hydraulic</span><o:p></o:p></p> <p class="style137"> fluid, Doug will get it repaired.<o:p></o:p></p> <p class="style137"> <o:p>&nbsp;</o:p></p> <p class="style137"> <o:p>&nbsp;</o:p></p> <p class="style137"> PRESIDENT S REPORTS<o:p></o:p></p> <p class="MsoNormal"> <u><span class="style136">Reservoir Expansion </span></u><span class="style136">  4 main things came out of the meeting in December with Phil Ceriani, Bryan Klaseen, Jerry Adams and Debbie Christner, all from Overland Ditch &amp; Reservoir CO. Bruce Marvin from Western Engineers, Bill Elmbald of WestWater Engineer and others from the USFS and CPW in Delta.</span><span style="mso-spacerun:yes"><span class="style136">&nbsp; </span></span><o:p></o:p> </p> <p class="style137"> <o:p>&nbsp;</o:p></p> <ol start="1" type="1"> <li class="style137">Positive dialog regarding a Conservation Pool being more beneficial to the <span lang="en-us">fish instead of by-pass flows.</span></li> </ol> <ol start="2" type="1"> <li class="style137">Looking into Cow Creek being a viable fishery.<o:p></o:p></li> <li class="style134"><span class="style136">The Study from </span> <st1:place w:st="on"> <st1:placename w:st="on"> <span class="style136">Wyoming</span></st1:PlaceName> <st1:placetype w:st="on"> <span class="style136">State</span></st1:PlaceType></st1:place><span class="style136"> was discovered and discussed</span><o:p></o:p></li> <li class="style137">Addressing the spilling and erosion it causes at the Reservoir. </li> </ol> <p class="style137"> The preference is to move water through a head gate instead of allowing spill.<o:p></o:p></p> <p class="style136"> <span class="style134">Phil handed out cost, prepared by Bruce Marvin for a 230 Acre foot Conservation pool , $275,791 and 370 Acre Foot Conservation Pool $492,260.</span><span class="style134" style="mso-spacerun:yes">&nbsp; </span> <span class="style134">Bruce also prepared an estimate for a Ditch Diversion and Stilling Basin Drain $247,365.</span><o:p></o:p></p> <p class="style137"> <o:p>&nbsp;</o:p>A new requirement with the state is a Fish Mitigation Plan.<o:p>&nbsp;</o:p></p> <p class="style137"> <o:p>&nbsp;</o:p></p> <p class="style137"> OLD BUSINESS-None<o:p></o:p></p> <p class="style137"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style137"> NEW BUSINESS-<o:p></o:p></p> <p class="MsoNormal"> <u><span class="style136">Additional Meeting Compensation</span></u><span class="style136">- There was discussion regarding special</span><o:p></o:p></p> <p class="style137"> meetings and board members being compensated for attending those meetings.<o:p></o:p></p> <p class="style137"> Dave made a motion that if a board member requests to be compensated they will be<o:p></o:p></p> <p class="style136"> <span class="style134">compensated $10.00 per special meeting in </span> <st1:place w:st="on"> <span class="style134"><st1:placename w:st="on">Delta</st1:PlaceName></span> <span class="style134"> <st1:placetype w:st="on">County</st1:PlaceType></span></st1:place><span class="style134"> and $10.00 plus mileage</span><o:p></o:p></p> <p class="style136"> <span class="style134">for meetings out of </span> <st1:place w:st="on"> <span class="style134"><st1:placename w:st="on">Delta</st1:PlaceName></span> <span class="style134"> <st1:placetype w:st="on">County</st1:PlaceType></span></st1:place>.<span class="style134" style="mso-spacerun:yes">&nbsp; </span> <span class="style134">The motion was 2<sup>nd</sup> by Jerry.</span><o:p></o:p></p> <p class="style137"> Motion passed with all in favor.<o:p>&nbsp;</o:p></p> <p class="style137"> <o:p>&nbsp;</o:p></p> <p class="style136"> <span class="style134">STOCKHOLDER CONCERNS:</span><span class="style134" style="mso-spacerun:yes">&nbsp; </span><span class="style134">Dave wanted to know when the Redlands Mesa Water Users annual meeting would be.</span><span class="style134" style="mso-spacerun:yes">&nbsp; </span> <span class="style134">Debbie told him that notices are not to go out more than 15 days before the meeting.</span><span class="style134" style="mso-spacerun:yes">&nbsp; </span><span class="style134">Notices will be sent out January 13<sup>th</sup> for the meeting January 27<sup>th</sup></span>.<span class="style134"><o:p>&nbsp;</o:p></span></p> <p class="style137"> <o:p>&nbsp;</o:p></p> <p class="style137"> BOARD CONCERNS:-None. <o:p></o:p> </p> <p class="style136"> <span class="style134">Phil will be sending out a letter on <st1:city w:st="on"><st1:place w:st="on"> Overland</st1:place></st1:City> s behalf regarding the proposed </span> <o:p></o:p> </p> <p class="style136"> <span class="style134">drilling on Oak Mesa.</span><span class="style134" style="mso-spacerun:yes">&nbsp; </span><span class="style134">By doing this <st1:city w:st="on"><st1:place w:st="on">Overland</st1:place></st1:City> will assure the right to comment in the future.</span><span class="style134" style="mso-spacerun:yes">&nbsp; </span><span class="style134">If nothing is sent out, at this time, then no comments can be made at a latter date.</span><span class="style134" style="mso-spacerun:yes">&nbsp; </span> <span class="style134">The letter will just state the fact that the drilling is in the area of part of The Overland Ditch.<o:p>&nbsp;</o:p></span></p> <p class="style137"> <o:p>&nbsp;</o:p></p> <p class="style137"> ADJOURN:<o:p></o:p></p> <p class="style137"> The board adjourned the regular meeting at 5:10 and began finalizing the 2012 Budget.<o:p></o:p></p> <p class="style137"> The budget meeting went until 5:35<o:p>&nbsp;</o:p></p> <p class="style137"> <o:p>&nbsp;</o:p></p> <p class="style137"> <o:p>&nbsp;</o:p></p> <p class="style137"> _______________________________________<o:p></o:p></p> <p class="style137"> Debbie Christner, Secretary<o:p></o:p></p> <p align="center" class="style124"> &nbsp;</p> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <p class="style17"> <o:p>_________________________________________________________________________________________________&nbsp;</o:p></p> <p class="MsoNormal"> &nbsp;</p> <p align="center" class="style73"> OVERLAND DITCH AND RESERVOIR COMPANY<o:p></o:p></p> <p align="center" class="style73"> ANNUAL SHAREHOLDERS MEETING<o:p></o:p></p> <p align="center" class="style72"> <o:p>D R A F T</o:p></p> <p align="center" class="style73"> February 7, 2011<o:p></o:p></p> <p class="style74"> CALL TO ORDER<o:p></o:p></p> <p class="style74"> President Ceriani called the meeting to order at 7:08<span style="mso-spacerun:yes">&nbsp; &nbsp;</span><o:p></o:p></p> <p class="style74"> In attendance were:<o:p></o:p></p> <p class="style74"> Directors; Dave Kuntz, Bryan Klaseen, Jerry Adams and Debbie Gray. <o:p></o:p> </p> <p class="style74"> Secretary/Treasurer; Debbie Christner<o:p></o:p></p> <p class="style74"> Operations Manager, Bob Church<o:p></o:p></p> <p class="style74"> <o:p>&nbsp;</o:p></p> <p class="style74"> ROLL CALL<o:p></o:p></p> <p class="style74"> Debbie Christner called roll.<o:p></o:p></p> <p class="style74"> The credentials Committee, of Mary Helen Church, Kay Adams and Chris Dahlstrom confirmed a Quorum of 7,167 consisting of 4,167 shares present and 3,000 shares represented by proxy.<span style="mso-spacerun:yes">&nbsp; </span>A quorum was declared.<o:p></o:p></p> <p class="style74"> <o:p>&nbsp;</o:p></p> <p class="style74"> HANDOUTS<o:p></o:p></p> <p class="style74"> The following were handouts at the meeting:<span style="mso-spacerun:yes">&nbsp; </span>Agenda, 2010 Annual meeting minutes, 12/31/2010 Balance sheet, 2010 Budget vs actual, 2011 Budget, and the Presidents Letter<o:p></o:p></p> <p class="style74"> <o:p>&nbsp;</o:p></p> <p class="style74"> AGENDA<o:p></o:p></p> <p class="style74"> Phil asked for additions or changes to the agenda, there were none.<o:p></o:p></p> <p class="style74"> <o:p>&nbsp;</o:p></p> <p class="style74"> MINUTES<o:p></o:p></p> <p class="style74"> Debbie Christner read the 2010 Annual meeting minutes.<span style="mso-spacerun:yes">&nbsp; </span>Bryan Klaseen made the motion to accept the agenda and the 2010 Annual meeting minutes, seconded by Bob Church...<span style="mso-spacerun:yes">&nbsp;&nbsp; </span>Motion passed unanimously<o:p></o:p></p> <p class="style74"> <o:p>&nbsp;</o:p></p> <p class="style74"> PRESIDENT S REPORT<o:p></o:p></p> <p class="style74"> Board President, Philip Ceriani gave an interesting and informative power-point presentation.<o:p></o:p></p> <p class="style74"> The Presentation talked about the history of water rights, irrigation systems and the structure of a Mutual Ditch Company.<span style="mso-spacerun:yes">&nbsp; </span>The presentation then went on to talk more specifically about Overland Ditch &amp; Reservoir Company.<o:p></o:p></p> <p class="style74"> <o:p>&nbsp;</o:p></p> <p class="style74"> KEY ISSUES for the past year were the sink hole and maintenance.<span style="mso-spacerun:yes">&nbsp; </span>Applegate Engineering was hired to engineer a permanent fix for the sink hole.<span style="mso-spacerun:yes">&nbsp; </span>This will be accomplished using French drains at an estimated cost of $52,000.00.<span style="mso-spacerun:yes">&nbsp; </span>A Bureau of Reclamation grant has been applied for covering 50% of the cost.<o:p></o:p></p> <p class="style74"> The Leroux Creek flume pillars were repaired this year along with improving the road<o:p></o:p></p> <p class="style74"> to access this structure.<span style="mso-spacerun:yes">&nbsp; </span>The road repair was shared with Cow Creek, Redlands Mesa Water Users, Current Creek and Leroux Creek Water Users.<o:p></o:p></p> <p class="style74"> The numerous undershots along the ditch are a maintenance headache and per the suggestion of the water commissioner were abandoned. <span style="mso-spacerun:yes">&nbsp;</span>The water is gathered and there is one turn out at West Hubbard &amp; West Terror during the call periods.<span style="mso-spacerun:yes">&nbsp; </span>This system worked very well last year.<o:p></o:p></p> <p class="style74"> Remote sensing costs have dropped significantly, the proposal for remote sensing at Oak Mesa has been included in the BOR Grant.<o:p></o:p></p> <p class="style74"> <o:p>&nbsp;</o:p></p> <p class="style74"> WATER MANAGEMENT-The Study was completed, the information has already come in very useful for the Dam Expansion.<span style="mso-spacerun:yes">&nbsp; </span> Many agencies are surprised that <st1:place w:st="on"><st1:city w:st="on">Overland</st1:City></st1:place>, a small ditch company, has so much information on its system.<o:p></o:p></p> <p class="style74"> <o:p>&nbsp;</o:p></p> <p class="style74"> EXPANSION-The issues to be addressed are bypass flows, yield analysis,<span style="mso-spacerun:yes">&nbsp; </span>environmental (<st1:place w:st="on">FENS</st1:place>) and costs.<span style="mso-spacerun:yes">&nbsp; </span>Current bypass flows were addressed in the 1987 expansion and the FLPMA agreement.<span style="mso-spacerun:yes">&nbsp; </span> The Core of Engineers stated approximately three weeks ago that they were ready to start the permitting process.<span style="mso-spacerun:yes">&nbsp; </span>The first item to be worked on will be the Purpose and Needs Statement and then a public comment period.<span style="mso-spacerun:yes">&nbsp; </span>These two items should happen in May &amp; June, 2011.<o:p></o:p></p> <p class="style74"> <o:p>&nbsp;</o:p></p> <p class="style74"> It looks like a NEPA will be accepted, which is the least expensive EA environmental assessment.<span style="mso-spacerun:yes">&nbsp; </span>Final permits could be issued in the summer of 2012 for a Fall 2012 construction.<span style="mso-spacerun:yes">&nbsp; </span>The costs are still estimated to be in the $1.8 Million range.<span style="mso-spacerun:yes">&nbsp; </span>Currently overland still has a loan secured with CWCB for $1,141,300.00.<o:p></o:p></p> <p class="style74"> <o:p>&nbsp;</o:p></p> <p class="style74"> Dave Kuntz commented on the costs of the project, he believes they will be higher than projected.<span style="mso-spacerun:yes">&nbsp; </span>Marvin White talked about other alternatives for storing the additional water, mainly West Reservoir.<span style="mso-spacerun:yes">&nbsp; </span>The board has looked into this alternative extensively, at this time there are numerous problems and extensive costs.<span style="mso-spacerun:yes">&nbsp; </span>Tom Howe asked about the expiration date of the permits, once received.<span style="mso-spacerun:yes">&nbsp; </span>The answer is unknown but the board will<o:p></o:p></p> <p class="style74"> get this information.<span style="mso-spacerun:yes">&nbsp; </span>Discussion was had about these items along with bypass flows and<o:p></o:p></p> <p class="style74"> the yield analysis.<span style="mso-spacerun:yes">&nbsp; </span>If additional Water Rights are not stored by 2020 we can lose them.<span style="mso-spacerun:yes">&nbsp; </span>Overland has been and will remain active in finding a way to store these Water Rights.<o:p></o:p></p> <p class="style74"> <o:p>&nbsp;</o:p></p> <p class="style74"> TREASURER S REPORT/2011 BUDGET AND ASSESSMENT<o:p></o:p></p> <p class="style74"> 2010 Balance Sheet, 2010 Budget vs. Actual and 2011 Budget were presented as<span style="mso-spacerun:yes">&nbsp; </span>handouts at the beginning of the meeting.<span style="mso-spacerun:yes">&nbsp; </span>The cost for the slide repair and receiving the BOR Grant are included in the budget along with spending $100,000.00 on the <o:p></o:p> </p> <p class="style74"> Reservoir expansion NEPA and monies drawn on the CWCB loan.<span style="mso-spacerun:yes">&nbsp; </span>If the grant is not received then the board will re-visit the fix for the slide area.<o:p></o:p></p> <p class="style74"> Bill Bishop made the motion to approve the budget as presented, seconded by Bob Church..<span style="mso-spacerun:yes">&nbsp;&nbsp; </span>Motion passed unanimously.<o:p></o:p></p> <p class="style74"> <o:p>&nbsp;</o:p></p> <p class="style74"> Bob Church moved to set the assessment at $18.00 to be called as and if needed, seconded by Bill Bishop. <span style="mso-spacerun:yes">&nbsp;</span>Motion passed unanimously.<o:p></o:p></p> <p class="style74"> <o:p>&nbsp;</o:p></p> <p class="style74"> The Share holders thanked those responsible for bringing all the goodies to eat at the<o:p></o:p></p> <p class="style74"> Meeting, it was much appreciated.<o:p></o:p></p> <p class="style74"> <o:p>&nbsp;</o:p></p> <p class="style74"> <o:p>&nbsp;</o:p></p> <p class="style74"> ELECTION OF BOARD MEMBERS<o:p></o:p></p> <p class="style74"> The seats held by Philip Ceriani, Bryan Klaseen and David Kuntz are up for election.<span style="mso-spacerun:yes">&nbsp; </span>The current board members are willing to fulfill another term.<span style="mso-spacerun:yes">&nbsp; </span> The floor was opened for nominations.<span style="mso-spacerun:yes">&nbsp; </span>Bill Bishop nominated the current board members to fulfill another term, this was seconded by Steve Wolcott, Sue Whittlesey moved the nominations cease, seconded by Tom Howe.<span style="mso-spacerun:yes">&nbsp; </span>Phil asked three times for more nominations.<o:p></o:p></p> <p class="style74"> Bill Bishop motion, seconded by Steve Wolcott to have the current board members remain in office for another term was accepted by acclamation.<o:p></o:p></p> <p class="style74"> <o:p>&nbsp;</o:p></p> <p class="style74"> Nomi Gray moved to adjourn, seconded by Bob Church. <o:p></o:p> </p> <p class="style74"> Meeting was adjourned at 9:16.<o:p></o:p></p> <p class="style74"> <o:p>&nbsp;</o:p></p> <p class="style74"> <o:p>&nbsp;</o:p></p> <p class="style74"> _________________________________<o:p></o:p></p> <p class="style74"> Debbie Christner, Secretary<o:p></o:p></p> <p class="style74"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:state w:st="on"> <st1:city> <st1:city> <st1:state> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:placename> <st1:placetype> <st1:placename> <st1:placetype> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:placename> <st1:placetype> <st1:placename> <st1:placetype> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:state> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:state> <st1:city> <st1:state> <st1:state> <st1:city> <st1:city> <st1:placename> <st1:placetype> <st1:state> <st1:city> <st1:placename> <st1:placetype> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:state> <st1:city> <st1:state> <st1:state> <st1:city> <st1:city> <st1:placename> <st1:placetype> <st1:state> <st1:city> <st1:city> <st1:state> <st1:city> <st1:state> <st1:state> <st1:city> <st1:city> <st1:placename> <st1:placetype> <st1:state> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> </p> <st1:personname> <st1:placename> <st1:placename> <st1:placetype> <st1:city> <st1:state> <st1:city> <p class="style17"> <span class="style33">___________________________________________________________________________________</span><st1:personname><st1:placename><st1:placename><st1:placetype></p> <st1:personname> <st1:placename> <st1:placename> <st1:placetype> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:state> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:personname xmlns:st1="urn:schemas-microsoft-com:office:smarttags"> <st1:placename> <st1:placename> <st1:placetype> <u3:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:state> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city><b> <p align="center" style="mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;"> &nbsp;</p> <div><!-- #BeginLibraryItem "/Library/links.lbi" --><style type="text/css" media="screen"><!-- .picborder { border-style: solid; 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