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margin-bottom: 0;">&nbsp; </p> <p align="center" class="style25"> Board of Directors Meeting</p> <p align="center" class="style25"> February 8, 2010</p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p><b><o:p>&nbsp;</o:p></p> </b> <p class="style8"> Meeting was called to order.<span style="mso-spacerun:yes">&nbsp; </span> Directors Phil Ceriani, Bryan Klaseen, Dave Kuntz, Jerry Adams and Debbie Gray were present.<span style="mso-spacerun:yes">&nbsp; </span>Secretary/Treasurer Debbie Christner was also present. </p> <p class="style8"> <o:p>&nbsp;</o:p>Dave Kuntz moved to elect Philip Ceriani as President, seconded by Bryan Klaseen.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style8"> <o:p>&nbsp;</o:p>Bryan Klaseen moved to elect Dave Kuntz as Vice President, seconded by Jerry Adams.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style8"> <o:p>&nbsp;</o:p>Bryan Klaseen moved to retain Debbie Christner as Secretary/Treasurer, seconded by Dave Kuntz.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style8"> <o:p>&nbsp;</o:p>Jerry Adams moved to pay the bills presented by Debbie Christner, seconded by Bryan Klaseen.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style8"> <o:p>&nbsp;</o:p>There was discussion about the meeting date.<span style="mso-spacerun:yes">&nbsp; </span>It was determined that Tuesday February 16, 2010 at 4:00 p.m. will be the next meeting.</p> <p class="style8"> <o:p>&nbsp;</o:p>Meeting was adjourned at 9:00 p.m.</p> <p class="style8"> <o:p>&nbsp;</o:p><b><o:p>&nbsp;</o:p></b>_________________________________</p> <p class="style8"> Debbie Christner, Secretary</p> <p class="MsoNormal" align="center" style="text-align: center; margin-bottom: 0;">&nbsp;</p> <p class="MsoNormal" align="center" style="text-align: center; margin-bottom: 0;">&nbsp;</p> <p class="MsoNormal" align="center" style="text-align: center; margin-bottom: 0;">&nbsp;</p> <p class="style19"> <st1:personname> <st1:placename> <st1:placename> <st1:placetype></p> <p align="center" class="style17"> OVERLAND DITCH AND RESERVOIR CO.</p> <p align="center" class="style17"> Board of Directors Meeting</p> <p align="center" class="style17"> <st1:date Year="2010" Day="14" Month="1">January 14, 2010</st1:date></p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p></p> <p class="style8"> Meeting was called to order at <st1:time Minute="2" Hour="16">4:02 p.m.</st1:time> by President Howe.</p> <p class="style8"> In attendance were:</p> <p class="style8"> Directors; Tom Howe, Naomi Kasper, Dave Kuntz and Bryan Klaseen</p> <p class="style8"> Secretary/Treasurer; Debbie Christner</p> <p class="style8"> Rebecca Nicols from RHN Water Resources Consultants</p> <p class="style8"> Shareholders; Annie Sievers and Dave Whittlesey </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p>PRESENTATION OF AGENDA</p> <p class="style8"> <o:p>&nbsp;</o:p><st1:city><st1:place>Bryan</st1:place></st1:City> moved to accept the agenda 2<sup>nd</sup> by Dave. </p> <p class="style8"> Motion passed, with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p>MINUTES OF THE PREVIOUS MEETING</p> <p class="style8"> <o:p>&nbsp;</o:p>The minutes were reviewed. </p> <p class="style8"> Naomi made the motion to approve the minutes 2<sup>nd</sup> by Dave. </p> <p class="style8"> Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> TREASURER S REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p>Debbie handed out December check detail, a list of bills to pay, December P&amp;L,</p> <p class="style8"> year-to-date P&amp;L and Budget Comparison.</p> <p class="style8"> The bill for The Grange rental was discussed but has not been received.</p> <p class="style8"> The western Engineering bills were discussed and the procedure with the CWCB.</p> <p class="style8"> A bill from RHN Water Resource Consultants for $1,000.00 was added to the payables.</p> <p class="style8"> Dave made a motion to pay the bills, including paying the grange up to $380.00.</p> <p class="style8"> 2<sup>nd</sup> by <st1:city><st1:place>Bryan</st1:place></st1:City>. Motion passed with all in favor.</p> <p class="style8"> The initial 6 month trial period, and pay rate for the new Secretary/Treasurer is over.</p> <p class="style8"> Debbie and the board are both happy with how everything is going.</p> <p class="style8"> Naomi made the motion to increase monthly accounting to $500.00, 2nd by <st1:city><st1:place>Bryan</st1:place></st1:City>. </p> <p class="style8"> Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p>DITCH REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p>Frozen </p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> COMMITTEE REPORTS</p> <p class="style8"> Mini Hydro Project-Denied</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Dam Expansion-The Core of Engineers wants to use Overland s WestWater Inundation Study of FENS, to show the effects of inundating FEN over 9,000 ft altitude.<o:p></o:p></p> <p class="style8"> Tom will ask Susan Nall to attend annual meeting.<span style="mso-spacerun:yes">&nbsp; </span><o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Randy See, from Senator Bennets s office will be invited to attend the annual meeting and address what the hold up is for the dam expansion.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Bureau of Reclamation <st1:place>Upper Colorado</st1:place> Regional Grant Program-</p> <p class="style8"> Rebecca Nichols has prepared the Grant proposal and filled out the application.</p> <p class="style8"> The state does not support installing a satellite measuring flume at Oak Mesa.</p> <p class="style8"> This was replaced by installation of remote sensing device at Oak Creek PMF.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The projects the grant funds would be used for are:</p> <p class="style8"> Reconstruction of the cow creek diversion at Leroux Creek</p> <p class="style8"> Pier Support construction at Leroux Creek</p> <p class="style8"> Reconstruction of the approach of the Overland Ditch pipe flume.</p> <p class="style8"> Installation of remote sensing device at Oak Creek PMF.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to approve and submit the Grant request, including the resolution to commit, to <st1:city><st1:place> Overland</st1:place></st1:City> s portion of the financial obligation. 2nd by Naomi. </p> <p class="style8"> Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p>OLD BUSINESS</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Annual Financial Audit  Anne Sievers , Mary Helen Church, Anna Hanson and </p> <p class="style8"> Chris Dahlstrom performed an audit on <st1:city><st1:place>Overland</st1:place></st1:City> s Books.<span style="mso-spacerun:yes">&nbsp; </span>They found everything in good order.<span style="mso-spacerun:yes">&nbsp; </span>The group and Debbie worked on creating more detail and categories for <st1:city><st1:place>Overland</st1:place></st1:City>. </p> <p class="style8"> <o:p>&nbsp;</o:p>Dam Emergency Action Plan.-No Change</p> <p class="style8"> <o:p>&nbsp;</o:p>Ditch Management Committee/Operations Manual-No Change</p> <p class="style8"> <o:p>&nbsp;</o:p>Dead Shares-No Change</p> <p class="style8"> <o:p>&nbsp;</o:p>Website Expansion-Tom will be working on.</p> <p class="style8"> <o:p>&nbsp;</o:p>Tom Howe has created a back-up Stock Ledger, which will be kept at </p> <p class="style8"> Jerry &amp; Kay Adams.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> NEW BUSINESS</p> <p class="style8"> <o:p>&nbsp;</o:p>Annual Meeting Preparation-Debbie will be contacting individuals for the credentials committee. </p> <p class="style8"> <o:p>&nbsp;</o:p>Budget Preparation-The 2010 budget meeting will be January 24<sup>th</sup> at <st1:time Minute="0" Hour="16"> 4:00 p.m.</st1:time> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> SHAREHOLDER S CONCERNS</p> <p class="style8"> <o:p>&nbsp;</o:p>None</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> BOARD CONCERNS</p> <p class="style8"> <o:p>&nbsp;</o:p>Naomi Kasper and Tom Howe s term are up and both will not be running for the board.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> ADJOURNMENT</p> <p class="style8"> <st1:city><st1:place>Bryan</st1:place></st1:City> made a motion to adjourn, 2<sup>nd</sup> by Naomi.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.</p> <p class="style8"> Meeting was adjourned at <st1:time Minute="35" Hour="17">5:35 p.m.</st1:time></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> _______________________________________</p> <p class="style8"> Debbie Christner, Secretary<o:p></o:p></p> <p class="style19"> <st1:personname> <st1:placename> <st1:placename> <st1:placetype>______</p> <st1:personname> <st1:placename> <st1:placename> <st1:placetype> <st1:city> <st1:state> <st1:city><b> <p align="center" class="style17"> OVERLAND DITCH AND RESERVOIR CO.</p> <p align="center" class="style17"> Board of Directors Meeting</p> <p align="center" class="style17"> <st1:date Year="2009" Day="10" Month="12">December 10, 2009</st1:date></p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p></p> </b> <p class="style8"> Meeting was called to order at <st1:time Minute="0" Hour="16">4:00 p.m.</st1:time> by President Howe.</p> <p class="style8"> In attendance were:</p> <p class="style8"> Directors; Tom Howe, Naomi Kasper, Dave Kuntz and Phil Cerani</p> <p class="style8"> Secretary/Treasurer; Debbie Christner</p> <p class="style8"> Shareholders; Reg Cridler and Dave Whittlesey </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> PRESENTATION OF AGENDA</p> <p class="style8"> <o:p>&nbsp;</o:p>Dave moved to accept the agenda 2<sup>nd</sup> by Phil. </p> <p class="style8"> Motion passed, with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> MINUTES OF THE PREVIOUS MEETING</p> <p class="style8"> <o:p>&nbsp;</o:p>The minutes were reviewed. </p> <p class="style8"> Dave made the motion to approve the minutes 2nd by Naomi. </p> <p class="style8"> Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> TREASURER S REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p>Debbie handed out November check detail, a list of bills to pay, November P&amp;L,</p> <p class="style8"> and year-to-date P&amp;L. </p> <p class="style8"> Phil requested a budget comparison be added to the financial package.</p> <p class="style8"> Naomi made the motion to pay the bills and accept the financials 2nd by Dave. </p> <p class="style8"> Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> DITCH REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p>Frozen </p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>COMMITTEE REPORTS</p> <p class="style8"> <o:p>&nbsp;</o:p>Mini Hydro Project-Submitted and active.</p> <p class="style8"> <o:p>&nbsp;</o:p>Dam Expansion-Nothing new</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>Bureau of Reclamation <st1:place>Upper Colorado</st1:place> Regional Grant Program- Tom and Phil</p> <p class="style8"> Will be attending a meeting regarding this, after the Overland Meeting, this evening.</p> <p class="style8"> The grants are in increments of Fifty thousand, with a cost share.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style8"> The deadline is <st1:date Year="2010" Day="5" Month="2">February 5, 2010</st1:date>.<span style="mso-spacerun:yes">&nbsp; </span>The board identified two projects for the funds.</p> <p class="style8"> 1-Install a satellite measuring flume at Oak Mesa</p> <p class="style8"> 2-Rebuild the Cow Creek diversion box at Leroux Creek.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> OLD BUSINESS</p> <p class="style8"> <o:p>&nbsp;</o:p>Dam Emergency Action Plan.-Ongoing</p> <p class="style8"> <o:p>&nbsp;</o:p>Ditch Management Committee/Operations Manual-Bryan working on forming committee.</p> <p class="style8"> <o:p>&nbsp;</o:p>Annual Financial Audit  Anne Sievers has got a committee together and the audit will be done in early January, after all the year-end information is received</p> <p class="style8"> <o:p>&nbsp;</o:p>Tom Howe has the Stock Ledger and will begin the tedious job of scanning each page. </p> <p class="style8"> This will create a back-up ledger. </p> <p class="style8"> <o:p>&nbsp;</o:p>On going discussion was held regarding the West Reservoir.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> NEW BUSINESS</p> <p class="style8"> <o:p>&nbsp;</o:p>Annual Meeting preparation.<span style="mso-spacerun:yes">&nbsp; </span>Debbie has reserved the Grange for <st1:date Year="2010" Day="8" Month="2">February 8, 2010</st1:date>.</p> <p class="style8"> <o:p>&nbsp;</o:p>Aaron Clay has prepared an Affidavit to the court regarding the 7 lost <st1:place> Lombard</st1:place> shares that Hostetler has been paying for years.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style8"> <o:p>&nbsp;</o:p>Budget Preparation.-The 2010 budget will be prepared for the annual meeting.</p> <p class="style8"> <o:p>&nbsp;</o:p>Website Expansion-Tom is looking into the possibilities of expanding the website.<span style="mso-spacerun:yes">&nbsp; </span>The goal would be to have the Ditch Management Plan on the site, along with the map of the ditch.<span style="mso-spacerun:yes">&nbsp; </span>This would be very helpful with future grants and easement work.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> SHAREHOLDER S CONCERNS</p> <p class="style8"> <o:p>&nbsp;</o:p>Dave Whittlesey can get another SPOT phone at no cost, Debbie will look into adding one to the <st1:place>Overland</st1:place> account. </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> BOARD CONCERNS</p> <p class="style8"> <o:p>&nbsp;</o:p>None</p> <p class="style8"> <o:p>&nbsp;</o:p>ADJOURNMENT</p> <p class="style8"> Naomi made a motion to adjourn, 2<sup>nd</sup> by Phil.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.</p> <p class="style8"> Meeting was adjourned at <st1:time Minute="0" Hour="17">5:00 p.m.</st1:time></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> _______________________________________</p> <p class="style8"> Debbie Christner, Secretary<o:p></o:p></p> <p class="style19"> &nbsp;</p> <p class="style19"> &nbsp;</p> <p class="style19"> <st1:personname> <st1:placename> <st1:placename> <st1:placetype>The Overland Ditch and Reservoir Company</p> <p align="center" class="style19"> Board of Directors Meeting<o:p></o:p></p> <p align="center" class="style19"> <st1:date Year="2009" Day="12" Month="11">November 12, 2009</st1:date><o:p></o:p></p> <p class="MsoNormal"> <o:p>&nbsp;</o:p></p> <p class="style8"> Meeting was called to order at <st1:time Minute="0" Hour="16">4:00 p.m.</st1:time> by President Howe.<o:p></o:p></p> <p class="style8"> In attendance were:<o:p></o:p></p> <p class="style8"> Directors; Tom Howe, Naomi Kasper, Bryan Klaseen, Dave Kuntz and Phil Cerani.<span style="mso-spacerun:yes">&nbsp; </span>Secretary/Treasurer; Debbie Christner<o:p></o:p></p> <p class="style8"> Operations; Manager Bob Church<o:p></o:p></p> <p class="style8"> Shareholders; Mary Helen Church, Anne Sievers, Reg Cridler and Dave Whittlesey <o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> PRESENTATION OF AGENDA<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The December meeting date on the agenda was not correct. <o:p></o:p> </p> <p class="style8"> The December meeting will be Thursday the 10<sup>th</sup>.<o:p></o:p></p> <p class="style8"> <st1:city><st1:place>Bryan</st1:place></st1:City> moved to accept the agenda with the above change. 2<sup>nd</sup> by Phil. <o:p></o:p> </p> <p class="style8"> Motion passed, with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> MINUTES OF THE PREVIOUS MEETING<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The minutes were reviewed. <o:p></o:p> </p> <p class="style8"> <st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to approve the minutes 2nd by Naomi. <o:p></o:p> </p> <p class="style8"> Motion passed with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> TREASURER  S REPORT<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Debbie handed out October check detail, a list of bills to pay, October P&amp;L,<o:p></o:p></p> <p class="style8"> and year-to-date P&amp;L. <o:p></o:p> </p> <p class="style8"> There was discussion regarding billing for stock certificates.<span style="mso-spacerun:yes">&nbsp; </span>A complete stock certificate transaction was prepared by <st1:city><st1:place>Overland</st1:place></st1:City>, which used 2 new certificates and <st1:place>Overland</st1:place> staff time, the transaction did not take place after everything was prepared.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Phil made the motion to bill the parties since <st1:city><st1:place>Overland</st1:place></st1:City> spent resources, 2nd by Dave. <o:p></o:p> </p> <p class="style8"> Motion passed with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Bob reported on work preformed to clean up the lower ditch, which was more difficult than expected.<span style="mso-spacerun:yes">&nbsp; </span>Bob was satisified with the bill received.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Phil made the motion to pay the bills and accept the financials 2nd by Naomi. <o:p></o:p> </p> <p class="style8"> Motion passed with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> DITCH REPORT<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Stock water was set October 30th, there is not much water.<span style="mso-spacerun:yes">&nbsp; </span>Bob has been<o:p></o:p></p> <p class="style8"> trying to get more water but is having trouble getting a hold of Paul.<span style="mso-spacerun:yes">&nbsp; </span><st1:city><st1:place>Bryan</st1:place></st1:City> talked to<o:p></o:p></p> <p class="style8"> Paul, he is trying to get more stockwater to <st1:city><st1:place>Overland</st1:place></st1:City>, but more senior decrees are currently calling.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Bill Stahl is getting more comfortable with his job and is looking forward to next year.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The work to move head gates and recapping the Leroux Creek flume has been done.<o:p></o:p></p> <p class="style8"> All end of year maintenance has been done.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The Cow Creek box needs to be addressed next year.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> COMMITTEE REPORTS<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Mini Hydro Project was submitted to the State of <st1:state><st1:place>Colorado</st1:place></st1:State>.<span style="mso-spacerun:yes">&nbsp; </span>Phil Cerani did a lot of <o:p></o:p> </p> <p class="style8"> work to get this submitted.<span style="mso-spacerun:yes">&nbsp; </span>An answer is expected by the end of the year.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OLD BUSINESS<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Dam Emergency Action Plan.-Tom and Bruce Marvin will start working on this.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> USFS Expansion Permitting-Dave, Phil, Reg and Tom meet with the Forest Service.<span style="mso-spacerun:yes">&nbsp; </span>The EPA and Forest Service are working out who has the authority to move this project forward.<span style="mso-spacerun:yes">&nbsp; </span>Hopefully they will work this out by the end of the year.<span style="mso-spacerun:yes">&nbsp; </span>The meeting was encouraging and <st1:city><st1:place>Overland</st1:place></st1:City> and the Forest Sevice are working well together.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Ditch Management Committee/Operations Manual-The board will start to put together a<o:p></o:p></p> <p class="style8"> team to work on this project.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Annual Financial Audit  An internal audit will be performed each year, beginning with 2009.<span style="mso-spacerun:yes">&nbsp; </span>The committee is headed up by Anne Sievers, will include Mary Helen Church and a couple of others. Discussion was also held regarding making a copy of the <o:p></o:p> </p> <p class="style8"> Stock Ledger as it has a lot of history and all the stock information, having only one copy<o:p></o:p></p> <p class="style8"> is too risky.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> NEW BUSINESS<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Lawsuit-A letter was received, threatening to sue <st1:city><st1:place>Overland</st1:place></st1:City>, from a Lawyer representing a stockholder who is trying to get title to stock that is very old and historically associated with the stockholders property.<span style="mso-spacerun:yes">&nbsp; </span>The board can not just authorize someone to obtain stock, certain legal procedures have to be taken.<span style="mso-spacerun:yes">&nbsp; </span>Aaron Clay, will correspond to the letter.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Annual Meeting preparation.-Discussion was held regarding what documents are needed for the annual meeting.<span style="mso-spacerun:yes">&nbsp; </span>Tom Howe and Naomi Kasper s terms are up.<span style="mso-spacerun:yes">&nbsp; </span>Tom does not intend to extend his term.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Discussion was held regarding the West Reservoir.<span style="mso-spacerun:yes">&nbsp; </span><o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Employee reviews need to done at the next meeting.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> SHAREHOLDER S CONCERNS<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Reg Cridler was pleased about the upper ditch maintenance.<span style="mso-spacerun:yes">&nbsp; </span>Reg gave a detailed account<o:p></o:p></p> <p class="style8"> of the Stover Reservoir and does not want this loss due to abandonment.<span style="mso-spacerun:yes">&nbsp; </span>The board said<o:p></o:p></p> <p class="style8"> this would be a <st1:city><st1:place>Redlands</st1:place></st1:City> project, it does not work with Overlands system.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Anne Sievers was concerned about Hubbard water going through <st1:city><st1:place>Overland</st1:place></st1:City>, since the head gates have been moved.<span style="mso-spacerun:yes">&nbsp; </span>This will only happen during a call and it is up to the water<o:p></o:p></p> <p class="style8"> commissioner to handle the water.<span style="mso-spacerun:yes">&nbsp; </span> This new system is thought to be a win/win and will help <st1:city><st1:place> Overland</st1:place></st1:City> with shrink.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Dave Whittlesey wanted to make sure that a good presentation on the Dam Expansion would happen at the annual meeting.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> BOARD CONCERNS<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> None<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> ADJOURNMENT<o:p></o:p></p> <p class="style8"> <st1:city><st1:place>Bryan</st1:place></st1:City> made a motion to adjourn, 2<sup>nd</sup> by Phil.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.<o:p></o:p></p> <p class="style8"> Meeting was adjourned at <st1:time Minute="9" Hour="18">6:09 p.m.</st1:time><o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> _______________________________________<o:p></o:p></p> <p class="style8"> Debbie Christner, Secretary<o:p></o:p></p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p></p> <st1:city> <st1:personname xmlns:st1="urn:schemas-microsoft-com:office:smarttags"> <st1:placename> <st1:placename> <st1:placetype> <u3:city> <st1:city> <p align="center" class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;text-align:center"> &nbsp;</p> <p align="center" class="style17"> &nbsp;</p> <p class="style8"> <o:p></o:p></p> <p align="center" class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;text-align:center"> ___________________________________________________________________________________</p> <b> <p class="MsoNormal"> &nbsp;</p> </b> <p align="center" class="style17"> OVERLAND DITCH AND RESERVOIR CO.</p> <p align="center" class="style17"> Board of Directors Meeting</p> <p align="center" class="style17"> <st1:date Year="2009" Day="8" Month="10">October 8, 2009</st1:date></p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p></p> <p class="style8"> Meeting was called to order at <st1:time Minute="3" Hour="16">4:03 p.m.</st1:time> by President Howe.</p> <p class="style8"> In attendance were:</p> <p class="style8"> Directors; Tom Howe, Naomi Kasper, Bryan Klaseen, Dave Kuntz and Phil Cerani.<span style="mso-spacerun:yes">&nbsp; </span>Secretary/Treasurer; Debbie Christner</p> <p class="style8"> Operations; Manager Bob Church</p> <p class="style8"> Shareholders; Mary Helen Church and Dave Whittlesey, </p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> PRESENTATION OF AGENDA</p> <p class="style8"> <o:p>&nbsp;</o:p>Additions to the agenda: Under ditch report-Grinding woodies.</p> <p class="style8"> <st1:city><st1:place>Bryan</st1:place></st1:City> moved to accept the agenda with the above addition. 2<sup>nd</sup> by Phil. </p> <p class="style8"> Motion passed, with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> MINUTES OF THE PREVIOUS MEETING</p> <p class="style8"> <o:p>&nbsp;</o:p>The minutes were reviewed.<span style="mso-spacerun:yes">&nbsp; </span> <st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to approve the minutes noting that under ditch report-Reynolds should be Rundle, 2nd by Naomi. </p> <p class="style8"> Motion passed, with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> TREASURER  S REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p>Debbie handed out September check detail, a list of bills to pay, September P&amp;L, and year-to-date P&amp;L.<span style="mso-spacerun:yes">&nbsp; </span>There are no delinquent accounts. </p> <p class="style8"> <o:p>&nbsp;</o:p>The timing and amount of the next call for debt service was discussed. <span style="mso-spacerun:yes">&nbsp;</span><st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to set the call at $3.25 for the loan payment and $1.00 for operating and maintenance and to get the call out by October 15, making it due November 15<sup>th</sup>.<span style="mso-spacerun:yes">&nbsp; </span>2<sup>nd</sup> by Phil. </p> <p class="style8"> Motion passed with all in favor. </p> <p class="style8"> <o:p>&nbsp;</o:p>Debbie is going to check on the historical bills paid and the amount of the loan payment.<span style="mso-spacerun:yes">&nbsp;&nbsp; </span>After doing this it was determined by the board via E-mail and phone that $3.26 was needed for the loan payment and $1.74 for operating and maintenance, thus making the call $5.00 a share.</p> <p class="style8"> <o:p>&nbsp;</o:p>Phil made the motion to pay the bills and accept the financials 2nd by <st1:city><st1:place>Bryan</st1:place></st1:City>. </p> <p class="style8"> Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p>Paperwork has been submitted to the State of <st1:state><st1:place>Colorado</st1:place></st1:State>, to get a Sales Tax exempt status.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> DITCH REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p>Bob began closing up the ditch on September 21<sup>st</sup> and finished on the 29<sup>th</sup>.<span style="mso-spacerun:yes">&nbsp; </span>The sink-hole</p> <p class="style8"> was built up during this process.<span style="mso-spacerun:yes">&nbsp; </span> The skidder broke down and will be worked on this winter.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style8"> The headgates will be re-located in the next week and should take 2 days.</p> <p class="style8"> Discussion was held as to how this system should work next year with operating changes due to undershots being closed.<span style="mso-spacerun:yes">&nbsp; </span>Everyone agrees, this should be an asset for <st1:city><st1:place> Overland</st1:place></st1:City>.</p> <p class="style8"> <o:p>&nbsp;</o:p>Peter Blake and Bryan looked at lower ditch.<span style="mso-spacerun:yes">&nbsp; </span>Peter would use a rotor grinder. with a trackhoe to clear out woodies.<span style="mso-spacerun:yes">&nbsp; </span>He estimated 3 days at $2,000.00 a day.<span style="mso-spacerun:yes">&nbsp; </span>The chemicals to spray after the grinding would be apx. $600.00.<span style="mso-spacerun:yes">&nbsp; </span> There are other chemicals that can be sprayed, without grinding for apx. $3,000.00.<span style="mso-spacerun:yes">&nbsp; </span><st1:city><st1:place> Bryan</st1:place></st1:City> is going to look into using just a trackhoe clean the ditch.<span style="mso-spacerun:yes">&nbsp; </span><st1:city><st1:place>Bryan</st1:place></st1:City> will keep investigating, as the rotor grinder is costly.</p> <p class="style8"> <o:p>&nbsp;</o:p>Bob talked about replacing the Cow creek diversion plate.<span style="mso-spacerun:yes">&nbsp; </span>This needs to be done this fall. </p> <p class="style8"> He will also look at repairing the caps on the Leroux creek pier footer.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> COMMITTEE REPORTS</p> <p class="style8"> <o:p>&nbsp;</o:p>Grant Activity-Still on going, there maybe state funds available.<span style="mso-spacerun:yes">&nbsp; </span>This would be a 90/10</p> <p class="style8"> <st1:city><st1:place>Split</st1:place></st1:City>.<span style="mso-spacerun:yes">&nbsp; </span>Tom &amp; Phil will work on this.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OLD BUSINESS</p> <p class="style8"> <o:p>&nbsp;</o:p>Dam Emergency Action Plan.-Winter project.</p> <p class="style8"> <o:p>&nbsp;</o:p>USFS Expansion Permitting-Tom asked Forest Service to attend meeting again, no one attended.<span style="mso-spacerun:yes">&nbsp; </span>Tom will try and schedule a meeting with them at their offices.</p> <p class="style8"> <o:p>&nbsp;</o:p>Ditch Management Committee/Operations Manual-Winter project. Committee needs to be put together.<span style="mso-spacerun:yes">&nbsp; </span>Any one interested?</p> <p class="style8"> <o:p>&nbsp;</o:p>Annual audit -Winter Project. Committee needs to be put together.<span style="mso-spacerun:yes">&nbsp; </span>Any one interested?</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> NEW BUSINESS</p> <p class="style8"> <o:p>&nbsp;</o:p>None</p> <p class="style8"> &nbsp;</p> <p class="style8"> <o:p>&nbsp;</o:p>SHAREHOLDER S CONCERNS</p> <p class="style8"> <o:p>&nbsp;</o:p>Dave Whittlesey suggested <st1:place>Overland</st1:place> look for a newer skidder.<span style="mso-spacerun:yes">&nbsp; </span>Bob will look into this.</p> <p class="style8"> Dave was also interested in what is happening with stockwater.<span style="mso-spacerun:yes">&nbsp; </span>This won t happen until November 1<sup>st. </sup><span style="mso-spacerun:yes">&nbsp;</span></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> BOARD CONCERNS</p> <p class="style8"> <o:p>&nbsp;</o:p>None</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> ADJOURNMENT</p> <p class="style8"> <st1:city><st1:place>Bryan</st1:place></st1:City> made a motion to adjourn, 2<sup>nd</sup> by Phil.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.</p> <p class="style8"> Meeting was adjourned at <st1:time Minute="36" Hour="17">5:36 p.m.</st1:time></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> _______________________________________</p> <p class="style8"> Debbie Christner, Secretary<o:p></o:p></p> <p align="center" class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;text-align:center"> ___________________________________________________________________________________</p> <b> <p class="MsoNormal"> <o:p>&nbsp;</o:p></p> </b> <p align="center" class="MsoNormal"> &nbsp;</p> <p align="center" class="MsoNormal"> &nbsp;</p> <p align="center" class="MsoNormal"> OVERLAND DITCH AND RESERVOIR CO.</p> <p align="center" class="MsoNormal"> Board of Directors Meeting</p> <p align="center" class="MsoNormal"> <st1:date Year="2009" Day="10" Month="9">September 10, 2009</st1:date></p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p></p> <p class="style8"> Meeting was called to order at <st1:time Minute="4" Hour="16">4:04 p.m.</st1:time> by President Howe.<span style="mso-spacerun:yes">&nbsp; </span>In attendance were directors, Tom Howe, Naomi Kasper, Bryan Klaseen, Dave Kuntz and Phil Cerani.<span style="mso-spacerun:yes">&nbsp; </span>Secretary/Treasurer, Debbie Christner. Water Commissioner, Steve Tuck Shareholders, Dave Whittlesey,</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>PRESENTATION OF AGENDA</p> <p class="style8"> <o:p>&nbsp;</o:p>Additions to the agenda: Under Fall Maintenance-Grinding woodies.</p> <p class="style8"> Phil moved to accept the agenda as presented, Naomi Seconded.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>MINUTES OF THE PREVIOUS MEETING</p> <p class="style8"> <o:p>&nbsp;</o:p>The minutes were reviewed.<span style="mso-spacerun:yes">&nbsp; </span> <st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to approve the minutes with some</p> <p class="style8"> spelling errors corrected, seconded by Naomi.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p>TREASURER  S REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p>Debbie handed out August check detail a list of bills to pay, August P&amp;L, and year-to-date P&amp;L.<span style="mso-spacerun:yes">&nbsp; </span>There is 1 delinquent account which will be handled per the procedures in place.<span style="mso-spacerun:yes">&nbsp; </span>The timing of the next call for debt service was discussed.<span style="mso-spacerun:yes">&nbsp; &nbsp;</span>Phil made the motion to accept the financial statements and pay the bills as presented, seconded by Naomi.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor. </p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>DITCH REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p>Steve Tuck said there is 2 feet of inflow between the reservoir and West Terror, which <st1:city><st1:place>Overland</st1:place></st1:City> can use if there is not a call in place.<span style="mso-spacerun:yes">&nbsp; </span>There are a couple of beavers causing trouble in the ditch above windy point below the Julian slide.<span style="mso-spacerun:yes">&nbsp; </span>Water to that area can be shut off making this a less than desirable location for the beavers.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style8"> Steve stated that 5 new undershots were needed and several old undershots need work.<span style="mso-spacerun:yes">&nbsp; </span>He then proposed another solution, this would entail moving a headgate that had been used during repairs, to West Hubbard, then move the West Hubbard headgate to West Terror.<span style="mso-spacerun:yes">&nbsp; </span>The current undershots would be capped.<span style="mso-spacerun:yes">&nbsp; </span>Terror Creek is O.K. with this fix.<span style="mso-spacerun:yes">&nbsp; </span><st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to move 24 West Hubbard headgate and 12 West Terror headgate to divert senior water decrees and to cap current undershots.<span style="mso-spacerun:yes">&nbsp; </span>Seconded by Dave.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor. </p> <p class="style8"> The board is going to have Aaron Clay craft a letter to Terror Creek regarding the headgates and capping undershots.</p> <p class="style8"> <o:p>&nbsp;</o:p>The board rode the ditch August 21st to make a fall maintenance assessment.</p> <p class="style8"> On September 1<sup>st</sup> a dam inspection was held, this went very well.<span style="mso-spacerun:yes">&nbsp; </span>The inspector requested a Dam Emergency Action Plan be created.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style8"> A Dam outlet inspection was also done and the outcome was favorable.</p> <p class="style8"> <o:p>&nbsp;</o:p>Tom Howe gave a ditch report:<span style="mso-spacerun:yes">&nbsp; </span>Bob Church rode the lower ditch and Bill Stahl rode the</p> <p class="style8"> upper ditch.<span style="mso-spacerun:yes">&nbsp; </span>Bob checked on the ditch crossing being done by Grosse-Rhodes, the location is great, <st1:city><st1:place> Overland</st1:place></st1:City> has received all the executed paper work and funds.</p> <p class="style8"> <o:p>&nbsp;</o:p>Rundle will begin the Fall maintenance work on the 21<sup>st</sup>.</p> <p class="style8"> <o:p>&nbsp;</o:p><st1:city><st1:place>Bryan</st1:place></st1:City> is going to look into Environmental excavation getting the woodies along the ditch bank cut.</p> <p class="style8"> <o:p>&nbsp;</o:p>Bob is too see if the willows on the lower ditch need sprayed.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> COMMITTEE REPORTS</p> <p class="style8"> <o:p>&nbsp;</o:p>Grant Activity-Still on going</p> <p class="style8"> <o:p>&nbsp;</o:p>OLD BUSINESS</p> <p class="style8"> <o:p>&nbsp;</o:p>Dam Emergency Action Plan.-Winter project.</p> <p class="style8"> <o:p>&nbsp;</o:p>USFS Expansion Permitting-Tom asked Forest Service to attend meeting, no response.</p> <p class="style8"> <o:p>&nbsp;</o:p>Roatcap Runoff Decree Application-Filed </p> <p class="style8"> <o:p>&nbsp;</o:p>Ditch Management Committee/Operations Manual-Winter project.</p> <p class="style8"> <o:p>&nbsp;</o:p>Annual audit -Winter Project.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> NEW BUSINESS</p> <p class="style8"> <o:p>&nbsp;</o:p>None</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> SHAREHOLDER S CONCERNS</p> <p class="style8"> <o:p>&nbsp;</o:p>None</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> BOARD CONCERNS</p> <p class="style8"> <o:p>&nbsp;</o:p>Phil is working on the maps.</p> <p class="style8"> Dave would like to make sure that we address water delivery and timing at the annual meeting.<span style="mso-spacerun:yes">&nbsp; </span>Overland has many users for different needs and it will be good to have everyone s input.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> ADJOURNMENT</p> <p class="style8"> <st1:city><st1:place>Bryan</st1:place></st1:City> made a motion to adjourn, Phil 2<sup>nd</sup>.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.</p> <p class="style8"> Meeting was adjourned at <st1:time Minute="23" Hour="17">5:23 p.m.</st1:time></p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>_______________________________________</p> <p class="style8"> Debbie Christner, Secretary<o:p></o:p></p> <p class="MsoNormal"> &nbsp;</p> <p align="center" class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; text-align: center"> __________________________________ttom-alt: auto; text-align: center"> &nbsp;</p> <b> <p align="center" class="MsoNormal"> OVERLAND DITCH AND RESERVOIR CO.</p> <p align="center" class="MsoNormal"> Board of Directors Meeting</p> <p align="center" class="MsoNormal"> <st1:date Year="2009" Day="13" Month="8">August 13, 2009</st1:date></p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p></p> <p class="style8"> Meeting was called to order at <st1:time Minute="3" Hour="16">4:03 p.m.</st1:time> by President Howe.<span style="mso-spacerun:yes">&nbsp; </span>In attendance were directors, Tom Howe, Naomi Kasper, Bryan Klaseen, Dave Kuntz and Phil Cerani.<span style="mso-spacerun:yes">&nbsp; </span>Operations Manager, Bob Church. Ditch Rider, Bill Stahl. Secretary/Treasurer, Debbie Christner. Water Commissioner, Paul Schmucker.<span style="mso-spacerun:yes">&nbsp; </span>Shareholders, Mary Helen Church, Dave Whittlesey, Anne Sievers &amp; Lawerence Mac Kendrick.</p> <p class="style8"> <o:p>&nbsp;</o:p>PRESENTATION OF AGENDA</p> <p class="style8"> <o:p>&nbsp;</o:p>Additions to the agenda: None </p> <p class="style8"> Phil moved to accept the agenda as presented, Naomi Seconded.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p>MINUTES OF THE PREVIOUS MEETING</p> <p class="style8"> <o:p>&nbsp;</o:p>The minutes were reviewed.<span style="mso-spacerun:yes">&nbsp; </span> <st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to approve the minutes with some</p> <p class="style8"> Spelling errors corrected, seconded by Naomi.<span style="mso-spacerun:yes">&nbsp; </span>.Motion passed, with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p>TREASURER  S REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p>Debbie handed out July check detail a list of bills to pay, July P&amp;L, and year-to-date P&amp;L.<span style="mso-spacerun:yes">&nbsp; </span>A bill, for the Spot GPS was added to the bills to pay. Phil made the motion to accept the financial statements and pay the bills as presented, seconded by David.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor. Debbie will add the bank balance detail to the bottom of the bills to pay, in the future.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>DITCH REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p>Bob gave the following report:</p> <p class="style8"> July 7<sup>th</sup>-Worked on main Hubbard, turned in 50CFS.</p> <p class="style8"> July 10<sup>th</sup>-Adj to 64CFS, which means 70 CFS from the reservoir.</p> <p class="style8"> July 15<sup>th</sup>-Unplugged Hubbard undershot.</p> <p class="style8"> July 22<sup>nd</sup>-Clean Logs from ditch.</p> <p class="style8"> July 28<sup>th</sup>-Fixed Cow Creek diversion.</p> <p class="style8"> July 31<sup>st</sup>-Cleaned logs from upper ditch.</p> <p class="style8"> The upper and lower ditches are being rode 2 times a week.</p> <p class="style8"> The sink hole is remaining about the same.</p> <p class="style8"> The board is going to take a field trip on Friday August 21<sup>st</sup> at <st1:time Minute="0" Hour="9"> 9:00 a.m.</st1:time> to go over areas that need maintenance this fall.<span style="mso-spacerun:yes">&nbsp; </span>Bob is going to get a Track hoe to set in more logs</p> <p class="style8"> at Cunningham, Sink Creek &amp; Julian Ditches, along with what is scheduled to be repaired after the ditch ride.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Dave Kuntz was concerned about the spike on the website after a heavy rain.<span style="mso-spacerun:yes">&nbsp; </span>Bob stated that he monitors many stations and had Bill check the lower ditch, to assure that everything was fine.<span style="mso-spacerun:yes">&nbsp; </span>Shrink was discussed and the effect of the North Fork taking more out of the Hubbards.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Paul Schmucker then expressed his anger at receiving a letter from the board asking to have 2 days notice of calls from the Terrors and Hubbards. <span style="mso-spacerun:yes">&nbsp;</span>Paul went through the procedures that happen when a call is placed. He stated that the call dates vary and when received they must act immediately and 2 days notice was not possible.<span style="mso-spacerun:yes">&nbsp; </span>The board said they put this in writing as they were told this was possible by Steve Tuck and wanted to re-iterate it since the notice had not happened the last 2 years.<span style="mso-spacerun:yes">&nbsp; </span>The board did not mean to anger Paul and would request that they be notified the day it happens, as they have shareholders to answer to and need to adjust accordingly.<span style="mso-spacerun:yes">&nbsp; </span>Paul suggested Tom contact Steve and set up a procedure for letting <st1:city><st1:place>Overland</st1:place></st1:City> know about calls.</p> <p class="style8"> Phil asked Paul why the Roatcap flume is being read as 2 , when it is actually 18 , this needs to be adjusted.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> COMMITTEE REPORTS</p> <p class="style8"> <o:p>&nbsp;</o:p>The grant for the Mini hydro Feasibility study was disapproved, this is on hold indefinitely.</p> <p class="style8"> <o:p>&nbsp;</o:p>Bureau of Reclamation Water marketing and efficiency-no update.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>OLD BUSINESS</p> <p class="style8"> <o:p>&nbsp;</o:p>Dam Emergency Action Plan. There is no change in status.</p> <p class="style8"> <o:p>&nbsp;</o:p>USFS Expansion Permitting-Tom asked Forest Service for update and written review of status.</p> <p class="style8"> <o:p>&nbsp;</o:p>The Conditional to Absolute decree Applications has been submitted.</p> <p class="style8"> <o:p>&nbsp;</o:p>Roatcap Runoff Decree Application must be filled separately.<span style="mso-spacerun:yes">&nbsp; </span>The motion was made by <st1:city><st1:place> Bryan</st1:place></st1:City> and 2<sup>nd</sup> by Dave, and approve by all to file this application and pay the application fee.</p> <p class="style8"> <o:p>&nbsp;</o:p>Ditch Management Committee/Operations Manual-Winter project.</p> <p class="style8"> Annual audit will be discussed at next months meeting.</p> <p class="style8"> <o:p>&nbsp;</o:p>The Satellite locator has been purchased at a lost of $160.00.<span style="mso-spacerun:yes">&nbsp; </span>Debbie will get the locator</p> <p class="style8"> activated.<span style="mso-spacerun:yes">&nbsp; </span>Bill Stahl will have the locator, Bob s number will be the first contact with Tom s Office as second contact.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>NEW BUSINESS</p> <p class="style8"> None</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> SHAREHOLDER S CONCERNS</p> <p class="style8"> Anne Sievers had questions regarding shrink.<span style="mso-spacerun:yes">&nbsp; </span>The board went through the math and shrink was estimated to be 10%, which is good.</p> <p class="style8"> <o:p>&nbsp;</o:p>Dave Whittlesey and <st1:place><st1:placename>MaryHelen</st1:PlaceName> <st1:placetype>Church</st1:PlaceType></st1:place> discussed the call situation between water commissioners, Overland Board and Overland Shareholders.</p> <p class="style8"> <o:p>&nbsp;</o:p>Bob Church asked Phil Cerani for a map of the ditch.<span style="mso-spacerun:yes">&nbsp; </span>Dave made a motion and Bryan 2<sup>nd</sup> to get maps, 2 big and 6 small. <span style="mso-spacerun:yes">&nbsp;</span>Motion passed, with all in favor</p> <p class="style8"> <o:p>&nbsp;</o:p>BOARD CONCERNS</p> <p class="style8"> None</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>ADJOURNMENT</p> <p class="style8"> <st1:city><st1:place>Bryan</st1:place></st1:City> made a motion to adjourn, Nomi 2<sup>nd</sup>.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.</p> <p class="style8"> Meeting was adjourned at <st1:time Minute="40" Hour="17">5:40 p.m.</st1:time></p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> _______________________________________</p> <p class="style8"> Debbie Christner, Secretary<o:p></o:p></p> <p align="center" class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;text-align:center"> </p> </b> <p align="center" class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; text-align: center"> &nbsp;</p> <p align="center" class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; text-align: center"> &nbsp;</p> <p align="center" class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; text-align: center"> ____________________________________________________________________</p> <b> <p align="center" class="MsoNormal"> OVERLAND DITCH AND RESERVOIR CO.</p> <p align="center" class="MsoNormal"> Board of Directors Meeting</p> <p align="center" class="MsoNormal"> <st1:date Year="2009" Day="9" Month="7">July 9, 2009</st1:date></p> <p class="style8"> Meeting was called to order at <st1:time Minute="6" Hour="16">4:06 p.m.</st1:time> by President Howe.<span style="mso-spacerun:yes">&nbsp; </span>In attendance were directors, Tom Howe, Naomi Kasper, Bryan Klaseen and Dave Kuntz.<span style="mso-spacerun:yes">&nbsp; </span>Operations Manager, Bob Church. Ditch Rider, Bill Stahl. Secretary/Treasurer, Debbie Christner. Water Commissioner, Paul Schmucker.<span style="mso-spacerun:yes">&nbsp; </span>Shareholders, Mary Helen Church, Dave Whittlesey</p> <p class="style8"> <o:p>&nbsp;</o:p>PRESENTATION OF AGENDA</p> <p class="style8"> <o:p>&nbsp;</o:p>Additions to the agenda: </p> <p class="style8"> Conditional to absolute decree change, </p> <p class="style8"> Anne Sievers request </p> <p class="style8"> Overland Post Office Box.</p> <p class="style8"> <o:p>&nbsp;</o:p>MINUTES OF THE PREVIOUS MEETING</p> <p class="style8"> While reviewing the previous minutes Dave Kuntz asked for a clarification from Water Commissioner Paul Schmucker. Paul stated that the commissioners have no problem with running as much water, as possible, down lower Cow Creek, but this must be watched so Cow Creek does not get washed out.<span style="mso-spacerun:yes">&nbsp; </span>Paul then suggested a 20&#8217; long-3&#8217; culvert be installed to protect the Cow Creek ditch and the La Roux Creek East pier footer and the pier caps also be looked at.<span style="mso-spacerun:yes">&nbsp; </span>This needs to be looked at this fall after the water stops.&nbsp; Dave then made the motion to approve the minutes as published, seconded by Naomi.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p>TREASURER &#8216;S REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p>Debbie handed out June check detail a list of bills to pay, Balance Sheet, P&amp;L, and year-to-date P&amp;L.<span style="mso-spacerun:yes">&nbsp; </span> <span style="font-size:11.0pt">Bills to be paid were discussed. </span>Naomi made the motion to accept the financial statements and pay the bills as presented, seconded by Brian.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor. </p> <p class="style8"> <o:p>&nbsp;</o:p>DITCH REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p>Phil is going to get the overview map of the ditch. Bob reviewed what had been done on the ditch.<span style="mso-spacerun:yes">&nbsp; </span>On June 12, Bill and Bob fixed a main Hubbard leak on one side of the culvert, Bob fixed a leak on the other side of the culvert on July 7, and discussion was held regarding the importance of communication immediately from Bill to Bob.<span style="mso-spacerun:yes">&nbsp; </span>This area will be looked at better this fall after the water stops.<span style="mso-spacerun:yes">&nbsp; </span>On June 16, Bob opened the reservoir to 18 CFS, which resulted in running at 56 feet, on July 5, it was still spilling. <span style="mso-spacerun:yes">&nbsp;</span>On July 6 Tom mowed and Bob picked up rocks at the reservoir, they also cleaned up West Hubbard from rocks and a tree, from a slide.</p> <p class="style8"> The board asked Bob to maintain 50&#8217;on the mesa, this should take the irrigation water to mid September. </p> <p class="style8"> <o:p>&nbsp;</o:p>COMMITTEE REPORTS</p> <p class="style8"> <o:p>&nbsp;</o:p>Paul talked about Current Creeks concern about Overland&#8217;s affect on the future flows, the questions was asked if the creek could be dried up, the answer was yes for 7&#8217;, then it was asked if this would cause injury the answer was No.<span style="mso-spacerun:yes">&nbsp; </span>Current Creek misunderstands that there is always reservoir water in the ditch. Paul suggested that Overland get a change in use to the Hydro decree.<span style="mso-spacerun:yes">&nbsp; </span> The board will look into this once the decree change is finalized.<span style="mso-spacerun:yes">&nbsp; </span>Paul stated that water for Hydro decree can be release where <st1:city><st1:place>Overland</st1:place></st1:City> wants.</p> <p class="style8"> <o:p>&nbsp;</o:p>No grant money is available for satellite system, Paul stated that the equipment was not the problem, it was the ongoing monthly fees.<span style="mso-spacerun:yes">&nbsp; </span>There is another system using a phone switch that will be looked into.</p> <p class="style8"> <o:p>&nbsp;</o:p>The Condition to Absolute request passed a &#8220;straw man&#8221; test successfully, the formal application needs to be made.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style8"> Paul suggested that <st1:city><st1:place>Overland</st1:place></st1:City> also file for a runoff decree on Rotacap Creek.<span style="mso-spacerun:yes">&nbsp; </span>He suggested filing as much as 50&#8217;, this would be a new decree, which is better than no decree. The filing fee will cover both. <span style="mso-spacerun:yes">&nbsp;</span>A Resolution was made by Dave and 2<sup>nd</sup> by Brian to tell Aaron to file the application for both.</p> <p class="style8"> <o:p>&nbsp;</o:p>OLD BUSINESS</p> <p class="style8"> <o:p>&nbsp;</o:p>Dam Emergency Action Plan. There is no change in status.</p> <p class="style8"> <o:p>&nbsp;</o:p>USFS Permitting-On going</p> <p class="style8"> <o:p>&nbsp;</o:p>Deceased Shareholders. The lawyer for Ware regarding Moore shares has requested seeing all the documents<span style="mso-spacerun:yes">&nbsp; </span>associated with the Moore shares, the board wants to help as much as possible so this issue can be cleared up.</p> <p class="style8"> <o:p>&nbsp;</o:p>Anne Sievers has a request for copies of the submittal by Aaron Clay regarding the decree from conditional to absolute, this has not happened yet.<span style="mso-spacerun:yes">&nbsp; </span>She also requested a copy of the letter to the Forest Service regarding road closures for their Travel Management Plan, Tom will get the letter to Debbie, so she can then get it to Anne.</p> <p class="style8"> <o:p>&nbsp;</o:p>NEW BUSINESS</p> <p class="style8"> Ditch Management Committee/Operations Manual-Fall project</p> <p class="style8"> <o:p>&nbsp;</o:p>Dave brought up the importance of having the amount of water on cards at the boxes.</p> <p class="style8"> Dave made a motion and Brian 2<sup>nd</sup> sending a letter to Dan Hawkins, the president of the </p> <p class="style8"> Redlands Mesa Water users, making the above request.<span style="mso-spacerun:yes">&nbsp; </span>Tom will write the letter.</p> <p class="style8"> <o:p>&nbsp;</o:p>Annual Audit-This practice will be implemented before the annual meeting.</p> <p class="style8"> Satellite locator-Phil is working on this.</p> <p class="style8"> <o:p>&nbsp;</o:p>Discussion was had regarding the official <st1:place>Overland</st1:place> address being the physical Secretary/Treasures home address or a Post Office Box in town. <span style="mso-spacerun:yes">&nbsp;</span>Brian made a motion and Naomi seconded,74 the physical address be used</p> <p class="style8"> <o:p>&nbsp;</o:p>SHAREHOLDER&#8217;S CONCERNS</p> <p class="style8"> <o:p>&nbsp;</o:p>Dave Whittlesey reiterated the need to pump up the water on the mesa.</p> <p class="style8"> <o:p>&nbsp;</o:p>BOARD CONCERNS</p> <p class="style8"> Grosse Rhode&#8217;s son will still be doing work that crosses the ditch, Tom will get</p> <p class="style8"> an agreement to him.</p> <p class="style8"> <o:p>&nbsp;</o:p>Pitkin Pipeline has the same issue.</p> <p class="style8"> <o:p>&nbsp;</o:p>Paul said that according to the report handed out, that there was not as much transit loss</p> <p class="style8"> as thought.<span style="mso-spacerun:yes">&nbsp; </span>He then went over the releases to confirm.</p> <p class="style8"> <o:p>&nbsp;</o:p>ADJOURNMENT</p> <p class="style8"> <o:p>&nbsp;</o:p>Meeting was adjourned at <st1:time Minute="56" Hour="17">5:56 p.m.</st1:time></p> <p class="style8"> <o:p>&nbsp;</o:p>_______________________________________</p> <p class="style8"> Debbie Christner, Secretary<o:p></o:p></p> </b> <p align="center" class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; text-align: center"> ____________________________________________________________________</p> <p align="center" class="MsoNormal"> OVERLAND DITCH AND RESERVOIR COMPANY</p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p>Board of Directors Meeting</p> <p align="center" class="MsoNormal"> <st1:date Month="6" Day="11" Year="2009">June 11, 2009</st1:date></p> <p class="style8"> CALL TO ORDER</p> <p class="style8"> <o:p>&nbsp;</o:p>Meeting was called to order at <st1:time Hour="16" Minute="10">4:10 p.m.</st1:time><span style="mso-spacerun:yes">&nbsp; </span>In attendance were directors Phil Ceriani, Tom Howe, Naomi Kasper, Bryan Klaseen and Dave Kuntz; shareholders Mary Helen Church, Debbie Christner, Reg Cridler and Dave Whittlesey; Operations Manager Bob Church, Ditch Rider Bill Stahl, Secretary/Treasurer Pam Klaseen and Redlands Mesa Water Users Box Setter Steve Widner.</p> <p class="style8"> <o:p>&nbsp;</o:p>PRESENTATION OF AGENDA</p> <p class="style8"> <o:p>&nbsp;</o:p>Two items were added to the agenda:<span style="mso-spacerun:yes">&nbsp; </span> Conditional/Absolute Decree as C under Old Business and Paul Schmucker s authorization at the April Meeting as C under New Business.<span style="mso-spacerun:yes">&nbsp; </span>Phil made the motion to accept the agenda, seconded by <st1:city><st1:place>Bryan</st1:place></st1:City>.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p>MINUTES OF PREVIOUS MEETING</p> <p class="style8"> <o:p>&nbsp;</o:p><st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to approve the minutes as published, seconded by Naomi.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p>TREASURER S REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p>Pam handed out May check detail and P&amp;L, and year-to-date P&amp;L.<span style="mso-spacerun:yes">&nbsp; </span>There were three bills added for approval:<span style="mso-spacerun:yes">&nbsp; </span>Bill Stahl wages and mileage, Bob Church wages and mileage and the reservoir permit.<span style="mso-spacerun:yes">&nbsp; </span>Phil made the motion to pay the bills, seconded by Dave.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p>DITCH REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p>Bob reviewed what had been done on the ditch since May 16<sup>th</sup>.<span style="mso-spacerun:yes">&nbsp; </span>Rundle filled in the sinkhole and built it up 5 feet but it had sunk again.<span style="mso-spacerun:yes">&nbsp; </span>John Sequoia, an engineer from Glenwood Springs will be contacted.<span style="mso-spacerun:yes">&nbsp; </span>Pitkin Mesa Pipeline is upgrading several thousand feet of their service line.<span style="mso-spacerun:yes">&nbsp; </span>They will be using an undershot that they placed under our ditch several years ago to cross the Overland.<span style="mso-spacerun:yes">&nbsp; </span>We have a written agreement with Pitkin.<span style="mso-spacerun:yes">&nbsp; </span>Bob will inspect their work, which they will pay for.<span style="mso-spacerun:yes">&nbsp; </span>They will rehabilitate the bank if needed.<span style="mso-spacerun:yes">&nbsp; </span>The culvert at Main Hubbard is leaking.<span style="mso-spacerun:yes">&nbsp; </span>Bob and Bill worked on it and will check on it as soon as possible.<span style="mso-spacerun:yes">&nbsp; </span>It may need to be reset, hopefully in the fall.</p> <p class="style8"> <o:p>&nbsp;</o:p>Dave said that we need to check into a satellite locator for the ditch rider.<span style="mso-spacerun:yes">&nbsp; </span>Water Commissioner Steve Tuck had a serious accident earlier in the week.<span style="mso-spacerun:yes">&nbsp; </span>Reg recommended SPOT.<span style="mso-spacerun:yes">&nbsp; </span>Phil will look into getting one.</p> <p class="style8"> <o:p>&nbsp;</o:p>COMMITTEE REPORTS</p> <p class="style8"> <o:p>&nbsp;</o:p>Mini Hydro  The grant written by DADI has gone to <st1:state><st1:place> Washington</st1:place></st1:State>.<span style="mso-spacerun:yes">&nbsp; </span> Tom said that everyone is feeling confident.</p> <p class="style8"> <o:p>&nbsp;</o:p>Bureau of Reclamation Water Marketing and Efficiency  The grant application has gone in and been accepted.<span style="mso-spacerun:yes">&nbsp; </span>The next step will be to send letters to our federal representatives asking for support.</p> <p class="style8"> <o:p>&nbsp;</o:p>OLD BUSINESS</p> <p class="style8"> <o:p>&nbsp;</o:p>USFS Permitting  The Forest Service was as the reservoir on June 9<sup>th</sup>.<span style="mso-spacerun:yes">&nbsp; </span>Albert said that the next step is to meet with the EPA.</p> <p class="style8"> <o:p>&nbsp;</o:p>Conditional to Absolute decree  Aaron is concerned about when we actually requested the storing of the conditional decree.<span style="mso-spacerun:yes">&nbsp; </span>He will contact Bob Hurford, State Engineer, for their wording.</p> <p class="style8"> <o:p>&nbsp;</o:p>There was discussion about the shares of the deceased shareholders.<span style="mso-spacerun:yes">&nbsp; </span>Aaron said that Garry Ware and Myron Hostetler will need a court order stating that they are entitled to these shares.<span style="mso-spacerun:yes">&nbsp; </span>They are pursing this action.<span style="mso-spacerun:yes">&nbsp; </span>Dave made the motion to lease, or something similar to a lease, this water to the respective shareholders, seconded by Naomi.<span style="mso-spacerun:yes">&nbsp; </span> Motion passed with all in favor.<span style="mso-spacerun:yes">&nbsp; </span>Tom will write letters to Ware and Hostetler and they will be billed for these shares after the  lease is signed.</p> <p class="style8"> <o:p>&nbsp;</o:p>NEW BUSINESS</p> <p class="style8"> <o:p>&nbsp;</o:p>Previous to the board meeting, several of the board members had met with Debbie Christner who applied for the secretary/treasurer position.<span style="mso-spacerun:yes">&nbsp; </span><st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to hire Debbie Christner as secretary/treasurer, seconded by Naomi.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor.<span style="mso-spacerun:yes">&nbsp; </span>Tom will draft an agreement and get it to Debbie.<span style="mso-spacerun:yes">&nbsp; </span>Dave made the motion to place Debbie on the payroll as of June 15<sup>th</sup>, seconded by <st1:city><st1:place>Bryan</st1:place></st1:City>.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p>Runoff water management was discussed.<span style="mso-spacerun:yes">&nbsp; </span>Tom said that we probably didn t get as much water up here as we could of and said this pointed to the need for an Operations and Maintenance Manual outlining communication steps and responsibilities.<span style="mso-spacerun:yes">&nbsp; </span>Phil suggested that a Ditch Management Committee as a subcommittee of the board be set up, being responsible for documenting and making this  ditch thing work.<span style="mso-spacerun:yes">&nbsp; </span>This item will be added to next month s agenda.<span style="mso-spacerun:yes">&nbsp; &nbsp;</span>There was discussion about the relationship with Redlands Mesa Water Users.<span style="mso-spacerun:yes">&nbsp; </span>There was also discussion about the need for additional satellites, especially at Oak Mesa.<span style="mso-spacerun:yes">&nbsp; </span>Phil will work on obtaining information about a satellite, Tom will explore grant possibilities.</p> <p class="style8"> <o:p>&nbsp;</o:p>There was discussion about compensating Steve Widner for taking care of the <st1:place> Overland</st1:place> head gate on Leroux Creek.<span style="mso-spacerun:yes">&nbsp; </span>Tom said that Redlands Mesa needs to approach the <st1:city><st1:place> Overland</st1:place></st1:City> with a proposal.</p> <p class="style8"> <o:p>&nbsp;</o:p><st1:city>Bryan</st1:City> asked who was riding the ditch below the <st1:city><st1:place> Moore</st1:place></st1:City> box.<span style="mso-spacerun:yes">&nbsp; </span> Bob said he had done it three times this year.<span style="mso-spacerun:yes">&nbsp; </span>He said he would try to ride it more often, 2 or 3 times a week.</p> <p class="style8"> <o:p>&nbsp;</o:p>Paul Schmucker had attended the April board meeting.<span style="mso-spacerun:yes">&nbsp; </span>During that meeting he had said that the <st1:city><st1:place>Overland</st1:place></st1:City> could take as much water out of Cow Creek as we want.<span style="mso-spacerun:yes">&nbsp; </span>This was not included in the April minutes.</p> <p class="style8"> <o:p>&nbsp;</o:p>SHAREHOLDER CONCERNS</p> <p class="style8"> <o:p>&nbsp;</o:p>Reg said that the phone numbers for the ditch rider should be on the website.<span style="mso-spacerun:yes">&nbsp; </span>Dave Whittlesey said that the  What s New area of the website was not clear.<span style="mso-spacerun:yes">&nbsp; </span>Tom will check on that.<span style="mso-spacerun:yes">&nbsp; </span>Dave also asked when we would start pulling out of the reservoir.<span style="mso-spacerun:yes">&nbsp; </span>We have been cut out of Leroux Creek and Dave Kuntz said it would probably be a week.<span style="mso-spacerun:yes">&nbsp; </span>Bob said that there is still lots of snow in the Hubbards.<span style="mso-spacerun:yes">&nbsp; </span>After the reservoir stops spilling we will have water for 60 days.</p> <p class="style8"> <o:p>&nbsp;</o:p>BOARD CONCERNS<br style="mso-special-character:line-break" /> <![if !supportLineBreakNewLine]> <br style="mso-special-character:line-break" /> <![endif]> </p> <p class="style8"> <st1:city><st1:place>Bryan</st1:place></st1:City> asked about the need for an annual audit.<span style="mso-spacerun:yes">&nbsp; </span>This will be looked into and part of the agenda for next month.</p> <p class="style8"> <o:p>&nbsp;</o:p>ADJOURNMENT</p> <p class="style8"> <o:p>&nbsp;</o:p><st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to adjourn, seconded by Phil.<span style="mso-spacerun:yes">&nbsp; </span>Meeting was adjourned at 6:10 p.m.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> ____________________________________________</p> <p class="style8"> Pamela Klaseen, Secretary</p> <p class="MsoNormal" align="center" style="text-align: left; margin-bottom: 0;">&nbsp;</p> <p class="MsoNormal" align="center" style="text-align: center; margin-bottom: 0;">&nbsp;</p> <p align="center"> OVERLAND DITCH AND RESERVOIR CO.&nbsp;</p> <p align="center"> Board of Directors Meeting</p> <p align="center"> <st1:date Year="2009" Day="14" Month="5">May 14, 2009</st1:date></p> <p class="style15"> Meeting was called to order at <st1:time Minute="10" Hour="16">4:10 p.m.</st1:time> by President Howe.&nbsp; In attendance were directors Phil Ceriani, Tom Howe, Naomi Kasper, Bryan Klaseen and Dave Kuntz.&nbsp; Operations Manager Bob Church, Secretary/Treasurer Pam Klaseen, Water Commissioner Paul Schmucker, shareholders Reg Cridler, Mary Helen Church, Ray Marvel, Annie Sievers, Billy Varner, Dave Whittlesey and guest John Stover.</p> <p class="style15"> PRESENTATION OF AGENDA</p> <p class="style15"> There were several additions to the agenda including Deceased Shareholders and Storing Decrees in Old Business and Forest Service Operations Plan and selling fewer than 10 shares in New Business.</p> <p class="style15"> MINUTES OF THE PREVIOUS MEETING</p> <p class="style15"> Last month s minutes will be changed under Ditch Report to read &  the 8 Oak Mesa flume has questionable readings. &nbsp; Phil made the motion to accept the minutes as amended, seconded by Naomi.&nbsp; Motion passed with all in favor.</p> <p class="style15"> TREASURER  S REPORT</p> <p class="style15"> Pam handed out April check detail and P&amp;L, and year-to-date P&amp;L.&nbsp; There were three bills added for approval:&nbsp; Bill Stahl wages, Bob Church wages and the cabin permit.&nbsp; <st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to accept the financial statements and pay the bills as presented, seconded by Phil.&nbsp; Motion passed with all in favor. </p> <p class="style15"> DITCH REPORT</p> <p class="style15"> Bob reviewed what had been done on the ditch.&nbsp; He said that the sinkhole that had been filled last year was sinking again and that nearby had been a slide into the ditch, it was cleaned up but the bank would slide again.&nbsp; After discussion, Dave Kuntz made the motion to contact an engineer in Glenwood Springs and find out what it would cost to have him come look, seconded by Naomi.&nbsp; Motion passed with all in favor. &nbsp;&nbsp;Bob will make this contact.</p> <p class="style15"> Bob requested an executive session with the board.</p> <p class="style15"> The Forest Service has blocked the <st1:street><st1:address>Pitkin Pipeline Road</st1:address></st1:Street> which is our access road.&nbsp; Tom asked Bob to take pictures and then we will write a letter to the Forest Service.</p> <p class="style15"> Dave Kuntz made the motion to release 55 of water from the reservoir so that it hits the mesa with 42-43 feet as measured through the satellite parshall, seconded by Naomi.&nbsp; Motion passed with all in favor.</p> <p class="style15"> COMMITTEE REPORTS</p> <p class="style15"> The grant application for the Mini-Hydro feasibility study was returned.&nbsp; Delta Area Development (DADI) has sponsored the grant request and it has been resubmitted.&nbsp; DADI will administer the grant for around 2%.</p> <p class="style15"> Tom is working on a grant application to the Bureau of Reclamation to pay for the whole project.&nbsp; There was discussion about the probable necessity to agree to water banking for this grant.</p> <p class="style15"> Permitting must be completed before we can apply to the Roundtable or the Colorado River Districts for additional funds.</p> <p class="style15"> OLD BUSINESS</p> <p class="style15"> Dam Emergency Action Plan. There is no change in status.</p> <p class="style15"> USFS Permitting. The Forest Service is working on  scoping, it is in internal review in the office.</p> <p class="style15"> Deceased Shareholders. Garry Ware has contacted the board regarding the John Moore water and stated that he wants to get a court action.&nbsp; Myron Hostetler has been advised to contact an attorney as well regarding the Donald Lombard water.&nbsp; Dave Kuntz asked about a letter from Aaron Clay, Tom said that he has Aaron s e-mails and will send them to the board.</p> <p class="style15"> Storing Decrees to Make Absolute. Aaron Clay has written a letter to Steve Tuck regarding the order of storing our decrees.&nbsp; After discussion, Dave Kuntz made the motion to have Aaron proceed as quickly as possible to have the 1902 decrees (decree no. 90CW33 for 292 acre feet, adjudicated 8/28/1920 and decree no. 89CW142 for 758.73 acre feet, adjudicated 8/28/1920) be made absolute, seconded by Phil.&nbsp; Motion passed with all in favor.</p> <p class="style15"> There was discussion about shareholder access to e-mails and letters.&nbsp; Shareholders can receive this information with a written request.</p> <p class="style15"> NEW BUSINESS</p> <p class="style15"> Ditch/Pipe/Box Tampering.&nbsp; A shareholder has asked what the Overland s position was on tampering, after contacting Aaron Clay, it was determined that we don t have a position since Redlands Mesa Water Users is responsible for setting boxes and they do have an official position.</p> <p class="style15"> Secretary/Treasurer search.&nbsp; Pam has resigned the position effective June 30<sup>th. </sup>&nbsp;After discussion about contacting Randy Fisher to see if he was interested in this job, Phil made the motion to talk to Randy first and then pending his agreement or disagreement to advertise for the position, seconded by Dave Kuntz.&nbsp; Motion passed with all in favor.</p> <p class="style15"> <st1:place>Forest</st1:place> Service Operations Plan.&nbsp; There were a couple of changes about the seed mix and noxious weeds.</p> <p class="style15"> Selling fewer than 10 shares.&nbsp; There was discussion about the need to have some type of policy regarding subdivisions and the delivery of less than 10 shares of water.&nbsp; Reg said that Redlands Mesa requires that a homeowner s association be created.</p> <p class="style15"> SHAREHOLDER S CONCERNS</p> <p class="style15"> Reg said that the board had an obligation to know the Colorado Revised Statutes and that the board must go by the book.</p> <p class="style15"> Annie wants to be familiar with the board business and that an open and transparent company is the way to do business.</p> <p class="style15"> Board Concerns</p> <p class="style15"> None</p> <p class="style15"> EXECUTIVE SESSION</p> <p class="style15"> Executive session was adjourned.&nbsp; <st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to pay Bob $19.00 per hour retroactive with letter to Bob with additional requirements, seconded by Phil.&nbsp; Motion passed with three in favor, Dave Kuntz abstained.</p> <p class="style15"> ADJOURNMENT</p> <p class="style15"> Meeting was adjourned at <st1:time Minute="36" Hour="18">6:36 p.m.</st1:time></p> <p class="MsoNormal" align="center" style="text-align: center; margin-bottom: 0;">&nbsp;</p> <p class="MsoNormal" align="center" style="text-align: center; margin-bottom: 0;">____________</p> <p class="MsoNormal" align="center" style="text-align: center; margin-bottom: 0;">&nbsp;</p> <span style="mso-bookmark:OLE_LINK1"> <st1:personname> <st1:city> <p align="center" class="MsoNormal"> <a name="OLE_LINK1">OVERLAND DITCH AND RESERVOIR CO.</a></p> <p align="center" class="MsoNormal"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>Board of Directors Meeting</span></p> <p align="center" class="MsoNormal"> <span style="mso-bookmark:OLE_LINK1">April 9, 2009</span></p> <p class="style8"> <span style="mso-bookmark: OLE_LINK1; text-align: left;"><o:p>&nbsp;</o:p>CALL TO ORDER</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>Meeting was called to order at 4:02 by Vice President Phil Ceriani.<span style="mso-spacerun:yes">&nbsp; </span> In attendance were directors Phil Ceriani, Bryan Klaseen, Naomi Kasper and Dave Kuntz.<span style="mso-spacerun:yes">&nbsp; </span>Tom Howe was absent.<span style="mso-spacerun:yes">&nbsp; </span>Operations Manager Bob Church, Secretary/Treasurer Pam Klaseen, Water Commissioner Paul Schmucker and shareholders, Ray Marvel, Mary Helen Church, Mark Welsh, Dave Whittlesey and Annie Sievers were also present.</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>PRESENTATION OF AGENDA</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>Dave Kuntz asked that a letter to Steve Tuck regarding the conditional decree be added.<span style="mso-spacerun:yes">&nbsp; </span>Other additions were letters to corporate stockholders, issue of deceased stockholders, job descriptions and the Forest Service ATV travel plan.<span style="mso-spacerun:yes">&nbsp; </span>Paul Schmucker was also added to the agenda.</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>MINUTES OF PREVIOUS MEETING</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>After a short discussion, there were no changes and Phil declared that the minutes stood approved as e-mailed.</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>TREASURER S REPORT</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>Pam handed out March check detail and P&amp;L, and year-to-date P&amp;L.<span style="mso-spacerun:yes">&nbsp; </span>Dave made the motion to approve the financial statements, seconded by </span><st1:city><st1:place><span style="mso-bookmark: OLE_LINK1">Bryan</span></st1:place></st1:City><span style="mso-bookmark:OLE_LINK1">.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor.<span style="mso-spacerun:yes">&nbsp; </span>There was a discussion about a call.<span style="mso-spacerun:yes">&nbsp; </span>Dave made the motion to call $7.53 ($4.00 O&amp;M and $3.53 loan payment) due May 30<sup>th</sup>, seconded by Bryan, motion passed with all in favor.<span style="mso-spacerun:yes">&nbsp; </span> Bills to be paid were reviewed, it was determined that money would have to be moved from the savings account to cover this months expenses.<span style="mso-spacerun:yes">&nbsp; </span></span><st1:city><st1:place> <span style="mso-bookmark:OLE_LINK1">Bryan</span></st1:place></st1:City><span style="mso-bookmark:OLE_LINK1"> made the motion to pay the bills presented, seconded by Naomi.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor.<span style="mso-spacerun:yes">&nbsp; </span>Money will be returned to the savings account as soon as possible.</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>DITCH REPORT</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>Paul reviewed the procedure for running water in Cow Creek.<span style="mso-spacerun:yes">&nbsp; </span>He also said that the 8 Oak Mesa flume has questionable readings.<span style="mso-spacerun:yes">&nbsp; </span>He thought the work done last fall helped but advised that we might want to weld the metal wing walls back in place. </span> </p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>Dave made the motion that the board send a letter to Steve Tuck asking him to store the decrees in order of priority.<span style="mso-spacerun:yes">&nbsp; </span></span><st1:place> <st1:city><span style="mso-bookmark:OLE_LINK1">Bryan</span></st1:City></st1:place><span style="mso-bookmark:OLE_LINK1"> said that Steve had suggested to him that Aaron Clay be consulted on such a letter; therefore he seconded the motion with the additional wording that Aaron Clay review the letter.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor.</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>Bob said that he was working on keeping the stock water flowing, it was plugging up.<span style="mso-spacerun:yes">&nbsp; </span>The ditch was cleaned by March 27.<span style="mso-spacerun:yes">&nbsp; </span>He said last year they had started plowing the snow on May 12<sup>th</sup>, he thought this could be moved up this year and asked if the board wanted him to contact Rundle, this request was approved.<span style="mso-spacerun:yes">&nbsp; </span>Last year water was turned in on April 23<sup>rd</sup>, this year he will turn in as soon as the weather permits.<span style="mso-spacerun:yes">&nbsp; </span>He also said that the skidder needs a filter, which he has and will install.</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>GRANTS</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>None</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>OLD BUSINESS</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>The dam emergency plan is still waiting for information from Bruce.</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>The Forest Service said that we are at the top of their list for permitting.<span style="mso-spacerun:yes">&nbsp; </span>There is no assurance that the issues with the EPA have been resolved.<span style="mso-spacerun:yes">&nbsp;&nbsp;&nbsp; </span>Bob said that he had taken the annual ditch management plan for rehabilitation and maintenance to the Forest Service.<span style="mso-spacerun:yes">&nbsp; </span>Finishing 4-5 miles of road was added, starting with a 4-wheeler trail and work over 3-4 years.<span style="mso-spacerun:yes">&nbsp; </span>It will be worked on during the snow moving.</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>LETTERS TO CORPORATE SHAREHOLDERS</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>The letters have not gone out yet.<span style="mso-spacerun:yes">&nbsp; </span>Annie said she thought the letter should be written by a lawyer.</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>DECEASED SHAREHOLDERS</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>Mark Welsh said that he had spoken with Aaron Clay and the information he said Aaron told him conflicted with what Tom had presented from Aaron at the last meeting.<span style="mso-spacerun:yes">&nbsp; </span>The board would like Aaron to attend the next meeting or at least write a letter outlining any steps that can be taken to clear up this matter.</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>NEW BUSINESS</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>There was some discussion about the Forest Service Plan.<span style="mso-spacerun:yes">&nbsp; </span>Annie said she thought Aaron should write the letter outlining our position on the plan.</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>There was discussion about the use of e-mail as a way of communicating between the directors.<span style="mso-spacerun:yes">&nbsp; </span>Annie said that e-mails should be posted on the website.<span style="mso-spacerun:yes">&nbsp; </span>Phil said that e-mails are part of the decision making process and that important decisions are on the website.<span style="mso-spacerun:yes">&nbsp; </span> </span> </p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>SHAREHOLDERS CONCERNS</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>Annie expressed concern about the letter to Steve Tuck and the possibility that we might have to give up (some of) the 1954 decree in exchange for making the conditional decree absolute.<span style="mso-spacerun:yes">&nbsp; </span>Phil stressed the importance of the conditional decree being a pre-compact decree.</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>Dave Whittlesey questioned the use of e-mail to hire Bob Church as operations manager.<span style="mso-spacerun:yes">&nbsp; </span>Dave Kuntz said that there should be minutes for these decisions.</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>Annie asked about job descriptions for the operations manager and ditch rider and who listens to whom.</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>BOARD CONCERNS</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>None</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>Meeting was adjourned.</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1"><o:p>&nbsp;</o:p>_______________________________________</span></p> <p class="style8"> <span style="mso-bookmark:OLE_LINK1">Pamela Klaseen, Secretary <span style="mso-spacerun:yes">&nbsp;&nbsp;&nbsp;&nbsp;</span></span></p> <p class="style7" align="center" style="text-align:center; margin-top: 0;"> <o:p></p> </span> <div id="body"> <div class="part"> <div class="Section1"> <span style="mso-bookmark:OLE_LINK1"> <st1:city> <st1:city> <st1:city> <st1:city> <st1:placename> <st1:placetype> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <p class="MsoNormal"> </span>_____________</p> <span style="mso-bookmark:OLE_LINK1"> <p align="center" class="MsoNormal"> OVERLAND DITCH AND RESERVOIR COMPANY</p> <p align="center" class="MsoNormal"> Board of Directors Meeting</p> <p align="center" class="MsoNormal"> March 12, 2009</p> <p class="style8"> CALL TO ORDER<o:p>&nbsp;</o:p></p> <p class="style8"> Meeting was called to order at 4:10 p.m. by President Tom Howe.<span style="mso-spacerun:yes">&nbsp; </span>In attendance were directors Tom Howe, Naomi Kasper and Bryan Klaseen.<span style="mso-spacerun:yes">&nbsp; </span>Dave Kuntz arrived later and Phil Ceriani was absent.<span style="mso-spacerun:yes">&nbsp; </span>Operations Manager Bob Church, Secretary/Treasurer Pam Klaseen, Ditch Rider Bill Stahl, and shareholders Mary Helen Church, Ray Marvel, Mark Welsh, Dave Whittlesey and Reg Cridler were also present.<span style="mso-spacerun:yes">&nbsp; </span>Annie Sievers arrived later.</p> <p class="style8"> <o:p>&nbsp;</o:p>PRESENTATION OF AGENDA<o:p>&nbsp;</o:p></p> <p class="style8"> <st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to accept the agenda, seconded by Naomi.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor.</p> <p class="style8"> MINUTES OF PREVIOUS MEETING</p> <p class="style8"> Naomi made the motion to accept the minutes as published, seconded by <st1:place> <st1:city>Bryan</st1:City></st1:place>.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p>TREASURER S REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p>Pam handed out February check detail and P&amp;L, and year to date P&amp;L.<span style="mso-spacerun:yes">&nbsp; </span>Bills to be paid were reviewed. <st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to accept the financial statements, seconded by Naomi.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p>COMMITTEE REPORTS</p> <p class="style8"> <o:p>&nbsp;</o:p>Grants  Tom said that nothing is going on now.</p> <p class="style8"> <o:p>&nbsp;</o:p>Mini-hydro  Tom has submitted a grant application for $23,000.00 plus $2,000.00 matching funds for a feasibility study.<span style="mso-spacerun:yes">&nbsp; </span>He said that he has sent out letters to local, state and national representatives.</p> <p class="style8"> <o:p>&nbsp;</o:p>OLD BUSINESS</p> <p class="style8"> <o:p>&nbsp;</o:p>There will be a meeting with Levi and Albert of the Forest Service next Tuesday.<span style="mso-spacerun:yes">&nbsp; </span>Albert<span style="mso-spacerun:yes"> </span>has said that the <st1:place>Overland</st1:place> project is his highest priority.</p> <p class="style8"> <o:p>&nbsp;</o:p>The dam emergency action plan is on Tom s desk waiting for the inundation report from Bruce Marvin.<span style="mso-spacerun:yes">&nbsp; </span> There is a plan on file but it is out of date.</p> <p class="style8"> <o:p>&nbsp;</o:p>The Forest Service has proposed including a portion of the <st1:city>Overland</st1:City> as an ATV trail on the <st1:place><st1:placename>Gunnison</st1:PlaceName> <st1:placetype>National Forest</st1:PlaceType></st1:place> travel plan.<span style="mso-spacerun:yes">&nbsp; </span>There was discussion about liability and concerns about vandalism.<span style="mso-spacerun:yes">&nbsp; </span>There is a 90 day comment period.<span style="mso-spacerun:yes">&nbsp; </span>We will contact Aaron for help with wording for a letter of opposition to the plan.</p> <p class="style8"> <o:p>&nbsp;</o:p>NEW BUSINESS</p> <p class="style8"> <o:p>&nbsp;</o:p>There was discussion about the need for an operations manager and a ditch rider.<span style="mso-spacerun:yes">&nbsp; </span>There was discussion about the amount of time that Bob spent on the ditch last year and that it should be less this year.<span style="mso-spacerun:yes">&nbsp; </span>Dave Kuntz expressed concern that he hadn t seen Bill up on the ditch much last year.<span style="mso-spacerun:yes">&nbsp; </span>Dave Whittlesey commented on the need to work with the water commissioners. <span style="mso-spacerun:yes">&nbsp;</span>Bill said that he had worked with Steve Tuck a lot and that Steve had expressed his satisfaction with Bill s work.<span style="mso-spacerun:yes">&nbsp; </span>Bill also disputed Dave Kuntz s assertion. Tom said that we might need to revisit the job descriptions that had been instituted last year. <span style="mso-spacerun:yes">&nbsp;</span>Bill will need to be on the ditch more.<span style="mso-spacerun:yes">&nbsp; </span><st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to hire an operations manager and ditch rider and operate in accordance with the job descriptions as set up, seconded by Naomi. Motion passed with all in favor.<span style="mso-spacerun:yes">&nbsp; </span>The question of compensation will be discussed later.</p> <p class="style8"> <o:p>&nbsp;</o:p>There was discussion about the skidder.<span style="mso-spacerun:yes">&nbsp; </span>It is at Bob s house and needs the hydraulics repaired.</p> <p class="style8"> <o:p>&nbsp;</o:p>Stock water was discussed.<span style="mso-spacerun:yes">&nbsp; </span>There isn t any up here now.<span style="mso-spacerun:yes">&nbsp; </span> Bob will talk to Paul Schmucker.<span style="mso-spacerun:yes">&nbsp; </span>Bob will also check on the Currant Creek culvert.</p> <p class="style8"> <o:p>&nbsp;</o:p>Bruce Marvin is working on the dead pool issue.<span style="mso-spacerun:yes">&nbsp; </span>He believes that it was his mistake that the dead pool is shown as 82 feet in the 1986 permitting.<span style="mso-spacerun:yes">&nbsp;&nbsp; </span>It was determined that the dead pool very rarely is less than 82 feet.</p> <p class="style8"> <o:p>&nbsp;</o:p>There was discussion about the two deceased shareholders that currently have water shares in their name.<span style="mso-spacerun:yes">&nbsp; </span>Tom spoke to Aaron Clay and Aaron said that title goes back to the company if the water is not transferred.<span style="mso-spacerun:yes">&nbsp; </span>We will send letters to the parties that are using the water currently advising them that they will not receive the water unless they can prove to the company that they have title.<span style="mso-spacerun:yes">&nbsp; </span>Tom will talk to Aaron again to determine what course of action should be taken to notify any family members that might be able to show title to the water.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style8"> <o:p>&nbsp;</o:p><span style="mso-spacerun:yes">&nbsp;</span>Tom proposed that letters be sent to all corporations, companies, partnerships, etc. along with a form to be filled out designating who could vote the shares for the corporation, etc.<span style="mso-spacerun:yes">&nbsp; </span>The person designated would remain in effect until we are notified of a difference.<span style="mso-spacerun:yes">&nbsp; </span>Dave made the motion to send out the letter, seconded by Naomi.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p>SHAREHOLDER CONCERNS</p> <p class="style8"> <o:p>&nbsp;</o:p>Dave Whittlesey wanted to know when water would be available to irrigate as he would like to irrigate as soon as possible.<span style="mso-spacerun:yes">&nbsp; </span>Bob said it depends on the water in Leroux Creek which is dependent on the weather.<span style="mso-spacerun:yes">&nbsp; </span>We will shoot for April 1<sup>st</sup>, depending on the weather.<span style="mso-spacerun:yes">&nbsp; </span><st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to coordinate the cleaning of the lower ditch with Redlands Mesa Water Users, seconded by Naomi.<span style="mso-spacerun:yes">&nbsp; </span> Motion passed with all in favor.<span style="mso-spacerun:yes">&nbsp; </span>Bob will talk to Dan Hawkins.</p> <p class="style8"> <o:p>&nbsp;</o:p>Mark Welsh expressed his concern about the way that the <st1:city> Moore</st1:City> box silts up and would like the <st1:city><st1:place>Overland</st1:place></st1:City> to address this with Redlands Mesa.</p> <p class="style8"> <span style="mso-spacerun:yes">&nbsp;</span>Mary Helen would like to see the draft minutes of the annual meeting on the website.</p> <p class="style8"> <o:p>&nbsp;</o:p>BOARD CONCERNS</p> <p class="style8"> <o:p>&nbsp;</o:p>None</p> <p class="style8"> <o:p>&nbsp;</o:p>ADJOURNMENT</p> <p class="style8"> <o:p>&nbsp;</o:p><st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to adjourn.<span style="mso-spacerun:yes">&nbsp; </span>Meeting was adjourned at 5:50 p.m.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> __________________________________</p> <p class="style8"> Pamela Klaseen, Secretary </p> <p class="MsoNormal"> __________________________________</span></p> <p align="center" class="MsoNormal" style="text-align: center;"> &nbsp;</p> <p align="center" class="MsoNormal"> <span style="font-size:11.0pt">Board of Directors Meeting</span><u1:p></u1:p><o:p></o:p></p> <p align="center" class="MsoNormal"> <st1:date Year="2009" Day="4" Month="2"><st1:date Year="2009" Day="4" Month="2"><span style="font-size:11.0pt">February 4, 2009</span></st1:date><u1:p></u1:p></st1:date><o:p></o:p></p> <p class="style2"> <span style="font-size:11.0pt">CALL TO ORDER</span><u1:p></u1:p><o:p></o:p></p> <p class="style2"> <span style="font-size:11.0pt">Meeting was called to order at </span><st1:time Minute="2" Hour="16"><st1:time Minute="2" Hour="16"><span style="font-size:11.0pt">4:02 p.m.</span></st1:time></st1:time><span style="font-size:11.0pt"> by President Tom Howe.&nbsp; In attendance were directors Phil Ceriani, Reg Cridler, Tom Howe, Naomi Kasper and <st1:personname>Bryan Klaseen</st1:PersonName>; Operations Manager <st1:personname>Bob Church</st1:PersonName>, secretary/treasurer Pam Klaseen, water commissioners Steve Tuck and Paul Schmucker, and shareholders Mary Helen Church, Ray Marvel and Annie Sievers.</span><u1:p></u1:p><o:p></o:p></p> <p class="style2"> <span style="font-size:11.0pt">PRESENTATION OF AGENDA</span><u1:p></u1:p><o:p></o:p></p> <p class="style2"> <span style="font-size:11.0pt">Corporate ownership concerns were added as item C. under New Business.&nbsp; There were no other additions.</span><u1:p></u1:p><o:p></o:p></p> <p class="style2"> <span style="font-size:11.0pt">MINUTES OF PREVIOUS MEETING</span><u1:p></u1:p><o:p></o:p></p> <p class="style2"> <st1:city><st1:place><st1:city><st1:place><span style="font-size:11.0pt">Bryan</span></st1:place></st1:City></st1:place></st1:City><span style="font-size:11.0pt"> made the motion to approve the minutes as posted, seconded by Reg.&nbsp; Motion passed with all in favor.</span><u1:p></u1:p><o:p></o:p></p> <p class="style2"> <span style="font-size:11.0pt">TREASURER S REPORT</span><u1:p></u1:p><o:p></o:p></p> <p class="style2"> <span style="font-size:11.0pt">Pam handed out January check detail and January P&amp;L for review.&nbsp; Bills to be paid were discussed.&nbsp; Phil made the motion to approve the financial statements, seconded by </span><st1:city><st1:place> <st1:city><st1:place><span style="font-size:11.0pt">Bryan</span></st1:place></st1:City></st1:place></st1:City><span style="font-size:11.0pt">.&nbsp; Motion passed with all in favor.</span><u1:p></u1:p><o:p></o:p></p> <p class="style2"> <span style="font-size:11.0pt">WATER COMMISSIONERS</span><u1:p></u1:p><o:p></o:p></p> <p class="style2"> <span style="font-size:11.0pt">Steve Tuck and Paul Schmucker talked about their part in the mini-hydro decree process.&nbsp; They will be doing a field inspection to turn into the water judge.&nbsp; They said that it was their job to prevent any injury to other water users.&nbsp; They also received some clarification about the anticipated physical operation of the mini-hydro itself.&nbsp; Steve said he would do additional research on a non-consumptive decree.&nbsp; Steve and Paul encouraged the </span><st1:city><st1:place><st1:city><st1:place> <span style="font-size:11.0pt">Overland</span></st1:place></st1:City></st1:place></st1:City><span style="font-size:11.0pt"> to be in contact with other water users so that there would be no unpleasant surprises down the road. </span><u1:p></u1:p><o:p></o:p> </p> <p class="style2"> <span style="font-size:11.0pt">DITCH REPORT</span><u1:p></u1:p><o:p></o:p></p> <p class="style2"> <span style="font-size:11.0pt">Stock water is still running but Bob didn t have anything else to report.&nbsp; Paul Schmucker said that the second pressure gate on Leroux Creek needs work and Roatcap needs some work.</span><u1:p></u1:p><o:p></o:p></p> <p class="style2"> <span style="font-size:11.0pt">Tom said that he had spoken to Bill Stahl and Bill is available to work.</span><u1:p></u1:p><o:p></o:p></p> <p class="style2"> <span style="font-size:11.0pt">COMMITTEE REPORTS</span><u1:p></u1:p><o:p></o:p></p> <p class="style2"> <span style="font-size:11.0pt">&nbsp;</span><u1:p></u1:p><o:p></o:p></p> <p class="style2"> <st1:personname><span style="font-size:11.0pt">Bruce Marvin</st1:PersonName>, and possibly Tom Alvey, will make a presentation at the annual meeting about water banking.</span><u1:p></u1:p><o:p></o:p></p> <p class="style2"> <span style="font-size:11.0pt">Tom said that the Dept. of Agriculture is holding a meeting next week on renewable energy in the Farm Bill that may contain information about mini-hydro projects.</span><u1:p></u1:p><o:p></o:p></p> <p class="style2"> <span style="font-size:11.0pt">OLD BUSINESS</span><u1:p></u1:p><o:p></o:p></p> <p class="style2"> <span style="font-size:11.0pt">The Dam Emergency Action Plan is waiting for Bruce and Reg is working on the USFS travel letter.</span><u1:p></u1:p><o:p></o:p></p> <p class="style2"> <span style="font-size:11.0pt">NEW BUSINESS</span><u1:p></u1:p><o:p></o:p></p> <p class="style2"> <span style="font-size:11.0pt">The </span><st1:city><st1:place><st1:city><st1:place> <span style="font-size:11.0pt">Overland</span></st1:place></st1:City></st1:place></st1:City><span style="font-size:11.0pt"> has received a letter from Currant Creek Ditch Company regarding replacing a culvert above where both ditches cross on Leroux Creek.&nbsp; They will do all the work but would like the </span><st1:city><st1:place> <st1:city><st1:place><span style="font-size:11.0pt">Overland</span></st1:place></st1:City></st1:place></st1:City><span style="font-size:11.0pt"> to reimburse them for the cost of the culvert.&nbsp; Bob said that he doesn t believe that this is the culvert we cross and will look into it.&nbsp; He will contact Dennis Wolf, the President of Currant Creek.</span><u1:p></u1:p><o:p></o:p></p> <p class="style2"> <span style="font-size:11.0pt">Tom will post a call for agenda items on the website and will ask at the beginning of the annual meeting as well.&nbsp; After the agenda is complete, no additional items will be part of the meeting.&nbsp; </span><u1:p></u1:p><o:p></o:p> </p> <p class="style2"> <span style="font-size:11.0pt">There was a great deal of discussion about corporate shareholders and who could represent them either in voting or as a director.&nbsp; Tom said that we had always operated in good faith and did not question who was acting on behalf of a corporation but we might need to initiate a process whereby we confirm who is legally able to represent a corporation, company or partnership.</span><u1:p></u1:p><o:p></o:p></p> <p class="style2"> <span style="font-size:11.0pt">SHAREHOLDER S CONCERNS</span><u1:p></u1:p><o:p></o:p></p> <p class="style2"> <span style="font-size:11.0pt">Mary Helen said that we have two deceased shareholders and we need to get that cleared up.&nbsp; Ray asked if the three directors, whose terms are expiring, would consider staying on the board, to which all three said yes.</span><u1:p></u1:p><o:p></o:p></p> <p class="style2"> <span style="font-size:11.0pt">BOARD CONCERNS</span><u1:p></u1:p><o:p></o:p></p> <p class="style2"> <span style="font-size:11.0pt">None</span><u1:p></u1:p><o:p></o:p></p> <p class="style2"> <span style="font-size:11.0pt">ADJOURNMENT</span><u1:p></u1:p><o:p></o:p></p> <p class="style2"> <st1:city><st1:place><st1:city><st1:place><span style="font-size:11.0pt">Bryan</span></st1:place></st1:City></st1:place></st1:City><span style="font-size:11.0pt"> made the motion to adjourn, seconded by Phil.&nbsp; Meeting was adjourned at </span><st1:time Minute="30" Hour="17"><st1:time Minute="30" Hour="17"><span style="font-size:11.0pt">5:30 p.m.</span></st1:time><u1:p></u1:p></st1:time><o:p></o:p></p> <p class="style2"> <span style="font-size:11.0pt">______________________________________</span><u1:p></u1:p><o:p></o:p></p> <p class="MsoNormal"> <span style="font-size:11.0pt">Pamela Klaseen, Secretary </span><o:p></o:p> </p> <p class="MsoNormal"> <o:p>&nbsp;</o:p></p> <p align="center" class="MsoNormal" style="text-align: center;"> &nbsp;</p> <p align="center" class="MsoNormal" style="text-align: center;"> _____________________</p> <p align="center" class="MsoNormal" style="text-align: center;"> &nbsp;</p> <p align="center" class="MsoNormal" style="text-align: center;"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">OVERLAND DITCH AND RESERVOIR COMPANY</span></font></p> <p align="center" class="MsoNormal" style="text-align: center;"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">Board of Directors Meeting</span></font></p> <p align="center" class="MsoNormal" style="text-align: center;"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">January 7, 2009</span></font></p> <p align="center" class="MsoNormal" style="text-align: center;"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">&nbsp;</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">CALL TO ORDER&nbsp;</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">Meeting was called to order at 4:00 p.m. by President Tom Howe.&nbsp; In attendance were directors Phil Ceriani, Reg Cridler, Tom Howe, Naomi Kasper and Bryan Klaseen; Operations Manager Bob Church, secretary/treasurer Pam Klaseen and shareholders Mary Helen Church, Dave Kuntz, Dave Whittlesey, Annie Sievers and Ray Marvel.&nbsp;</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;"> PRESENTATION OF AGENDA</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">&nbsp;The agenda was passed out.&nbsp; Discussion of the operations manual was added as D. under New Business.&nbsp; Bryan made the motion to accept the agenda, seconded by Reg.&nbsp; Motion passed with all in favor.</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">&nbsp;MINUTES OF PREVIOUS MEETING&nbsp;</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">Reg made the motion to approve the minutes as e-mailed, seconded by Bryan.&nbsp; Motion passed with all in favor.&nbsp;</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;"> TREASURER&#8217;S REPORT&nbsp;</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">Pam handed out December check detail, December P&amp;L and 2008 P&amp;L for review.&nbsp; Bills to be paid were discussed.&nbsp; Reg made the motion to approve the financial statements and pay the bills as presented, seconded by Phil.&nbsp; Motion passed with all in favor.&nbsp;</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">DITCH REPORT&nbsp;</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">Bob Church returned his check from December (for November) saying he felt he shouldn&#8217;t be paid the retainer during the winter months when he wasn&#8217;t doing anything.&nbsp; He will be paid for any hours he works during the winter and reimbursed for mileage. There was discussion about the operations manager position and the need for an operations manual.&nbsp; After the annual meeting and a new board is in place a committee will be formed to put together an operations manual.&nbsp; Bob has offered his records for the last three years. &nbsp;Regarding the annual meeting, Bryan, Reg and Phil&#8217;s terms are up; Phil and Bryan are willing to continue on the board, Reg said he wasn&#8217;t sure.&nbsp;</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">COMMITTEE REPORTS&nbsp;</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">Grants - The mini hydro decree has been completed and filed.&nbsp; Tom has sent another letter to 7X regarding access to their property for a feasibility study. &nbsp;</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">File Organization &#8211; Naomi said that everything was filed by year.&nbsp; It was determined that this was sufficient until it was proven otherwise.&nbsp;</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">OLD BUSINESS&nbsp;</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">Tom is still trying to set up a meeting with the Forest Service. He is getting closer and is confident one will be held before the annual meeting.&nbsp; WestWater and Bruce Marvin have sent drafts of their reports to the Forest Service.&nbsp; The Forest Service said to apply to the Corp of Engineers for the 404 permit.&nbsp;</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">The Dam Emergency Action Plan is waiting for Bruce Marvin to complete the inundation report.&nbsp; Tom has been in contact with Jason Ward.&nbsp;</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">Reg was attending a meeting this evening regarding the Forest Service travel plan.&nbsp; He will have information at the next meeting.&nbsp;</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">NEW BUSINESS&nbsp;</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">The annual meeting will be held February 9<sup>th</sup> and notices must be out no later than January 11<sup>th</sup>.&nbsp; There was discussion about changing the by-laws regarding the meeting date.&nbsp; Dave Kuntz suggested that the meetings be held the second full week of each month on a day decided annually by the new board.&nbsp; The board felt this was a good suggestion.&nbsp; Tom will have specific wording at the annual meeting and Pam will mention this proposed amendment in the notice.&nbsp; A budget meeting will be held Jan. 26<sup>th</sup> at 4:00.&nbsp;</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">The DARCA annual meeting will be held in Pueblo this year.&nbsp; After discussion, Reg made the motion to pay the registration for one director, seconded by Naomi.&nbsp; Motion passed with all in favor.&nbsp;</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;"> SHAREHOLDER&#8217;S CONCERNS&nbsp;</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">Annie Sievers requested, in writing, a list of stockholders.&nbsp; There was further discussion about changing the date of the board meetings and the delay in submitting the 404 permit.&nbsp;</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">BOARD CONCERNS&nbsp;</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">None &nbsp;</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;"> ADJOURNMENT&nbsp;</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">Bryan</span></font> made the motion to adjourn, seconded by Phil.&nbsp; Meeting was adjourned at 5:17 p.m.<font face="Times New Roman" size="3"><span style="font-size: 12pt;">&nbsp;</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;"> __________________________________________</span></font></p> <p class="MsoNormal"> <font face="Times New Roman" size="3"> <span style="font-size: 12pt;">Pamela Klaseen, Secretary</span></font></p> </div> </div> </div> <p class="MsoNormal" align="center" style="text-align:center; margin-top: 0;"> _____________________________________</p> <p class="MsoNormal" align="center" style="text-align:center; margin-top: 0;">OVERLAND DITCH AND RESERVOIR COMPANY</p> <p class="MsoNormal" align="center" style="text-align:center;"> &nbsp;Board of Directors Meeting</p> <p class="MsoNormal" align="center" style="text-align:center;"> December 3, 2008</p> <p class="MsoNormal" align="center" style="text-align:center;"> &nbsp;&nbsp;CALL TO ORDER</p> <p class="MsoNormal">&nbsp;Meeting was called to order at 4:04 p.m. by President Tom Howe.&nbsp; In attendance were directors Phil Ceriani, Reg Cridler, Tom Howe, Naomi Kasper and Bryan Klaseen; Operations Manager Bob Church, secretary/treasurer Pam Klaseen and shareholders Mary Helen Church, Ray Marvel and Dave Whittlesey were also in attendance.</p> <p class="MsoNormal">&nbsp;PRESENTATION OF AGENDA</p> <p class="MsoNormal">&nbsp;The agenda was passed out, there were no additions.&nbsp; Reg made the motion to accept the agenda, seconded by Phil, motion passed with all in favor.</p> <p class="MsoNormal">&nbsp;MINUTES OF PREVIOUS MEETING</p> <p class="MsoNormal">&nbsp;Bryan made the motion to approve the minutes as published, seconded by Naomi, motion passed with all in favor.</p> <p class="MsoNormal">&nbsp;TREASURER&rsquo;S REPORT</p> <p class="MsoNormal">&nbsp;Pam handed out November check detail, November P&amp;L, and year-to-date P&amp;L for review.&nbsp; There was discussion about past due accounts, presently the first demand letter is sent certified, notifying shareholders of possible action.&nbsp; Pam said she thought it would be better to send the first letter regular mail and then if a second letter was needed to send that certified.&nbsp; Reg made the motion to drop the certified mail on the first mailing, seconded by Phil, motion passed with all in favor. Bills to be paid were discussed.&nbsp; Bob will contact Rundle about their bill for bringing the skidder down.&nbsp; Reg made the motion to pay the bills as presented, including Rundle after Bob checked on it, seconded by Phil.&nbsp; Motion passed with all in favor.</p> <p class="MsoNormal">&nbsp;DITCH REPORT</p> <p class="MsoNormal">&nbsp;Bob removed the beavers on Nov. 7<sup>th</sup> but hasn&rsquo;t been back up since.</p> <p class="MsoNormal">&nbsp;COMMITTEE REPORTS</p> <p class="MsoNormal">&nbsp;There was discussion about grants available from the Bureau of Reclamation and the River District and for projects including additional satellites and mapping software.&nbsp;&nbsp;&nbsp; Tom has met with Aaron Clay regarding a mini-hydro project and Aaron is putting in a decree request for 20&rsquo; out of Leroux Creek.&nbsp; Tom said that best place for the project is not on the Smith property but on 7X.&nbsp; He has sent a letter to their corporate offices in Aspen.&nbsp; </p> <p class="MsoNormal">&nbsp;OLD BUSINESS</p> <p class="MsoNormal">&nbsp;Bruce Marvin has sent the last draft of &ldquo;stuff&rdquo;, by Westwater and himself, to the Forest Service, the final should be complete next week.&nbsp; This is the last step for the Forest Service to initiate the 404 permit.</p> <p class="MsoNormal">&nbsp;Reg is working with Albert at the forest service regarding the permit fees for the cabin.</p> <p class="MsoNormal">&nbsp;We are still waiting for the inundation report to complete the Dam Emergency Action Plan.</p> <p class="MsoNormal">&nbsp;The travel plan is about to be signed and the comment period will begin.&nbsp; We can express any concerns we may have at that time.</p> <p class="MsoNormal">&nbsp;NEW BUSINESS</p> <p class="MsoNormal">&nbsp;The annual meeting is in February.&nbsp; Naomi will set up the credentials committee.&nbsp; The 2009 budget will be developed in January.&nbsp; Tom passed out copies of three by-laws for review and discussion in January.</p> <p class="MsoNormal">&nbsp;Naomi, on behalf of Josh Kasper, presented a request from the Water Enhancement Authority for a contribution towards their cloud seeding program.&nbsp; Bryan made the motion to pay $500.00 for cloud seeding, seconded by Reg, motion passed with all in favor.</p> <p class="MsoNormal">&nbsp;SHAREHOLDER&rsquo;S CONCERNS</p> <p class="MsoNormal">&nbsp;There was discussion about an Operational Manual.&nbsp; A committee needs to be formed.&nbsp; This will be brought up in the January meeting.</p> <p class="MsoNormal">&nbsp;BOARD CONCERNS</p> <p class="MsoNormal">&nbsp;Reg has been up the Middle Hubbard and saw the new culvert, he said it looks good.</p> <p class="MsoNormal">&nbsp;ADJOURNMENT</p> <p class="MsoNormal">Bryan made the motion to adjourn, seconded by Naomi.&nbsp; Meeting was adjourned at 5:10 p.m.</p> <p class="MsoNormal">&nbsp;</p> <p class="MsoNormal"> _____________________________________</p> <p class="MsoNormal">Pamela Klaseen, Secretary</p> <p class="MsoNormal" align="center" style="text-align: center; margin-bottom: 0;">&nbsp; </p> <p class="MsoNormal" align="center" style="text-align:center; margin-top: 0;">___________________________________________________________________________</p> <p>&nbsp;</p> <p style="margin-bottom: 0;">&nbsp;</p> <p class="MsoNormal" align="center" style="text-align: center; margin-top: 0;"> OVERLAND DITCH AND RESERVOIR COMPANY</p> <p class="MsoNormal" align="center" style="text-align: center;"> Board of Directors Meeting</p> <p class="MsoNormal" align="center" style="text-align: center;"> November 5, 2008</p> <p class="MsoNormal">CALL TO ORDER</p> <p class="MsoNormal">Meeting was called to order at 4:00 p.m. by President Tom Howe.&nbsp; In attendance were directors Phil Ceriani, Reg Cridler, Tom Howe, Naomi Kasper and Bryan Klaseen; Operations Manager Bob Church, secretary/treasurer Pam Klaseen and shareholders Mary Helen Church, Dave Whittlesey and Dave Kuntz were also in attendance.</p> <p class="MsoNormal">PRESENTATION OF AGENDA</p> <p class="MsoNormal">The agenda was passed out, there were no additions.</p> <p class="MsoNormal">MINUTES OF PREVIOUS MEETING</p> <p class="MsoNormal">Reg made the motion to approve the minutes as e-mailed, seconded by Naomi.&nbsp; Motion passed with all in favor.</p> <p class="MsoNormal">TREASURER&#8217;S REPORT</p> <p class="MsoNormal">There was discussion about a call.&nbsp; Phil made the motion to call $2.00 per share, seconded by Bryan.&nbsp; Motion passed with three in favor, and one opposed.&nbsp; Tom will prepare a newsletter.&nbsp; </p> <p class="MsoNormal">The secretary was instructed to send out certified letters for past due assessments on the second call.</p> <p class="MsoNormal">Bills to be paid were discussed.&nbsp; Bryan made the motion to pay the bills as presented with sales tax being deducted from the Master Petroleum bill, seconded by Phil.&nbsp; Motion passed with all in favor.</p> <p class="MsoNormal">DITCH REPORT</p> <p class="MsoNormal">Bob reviewed October.&nbsp; O&#8217;Brien&#8217;s had notified Bob that there is a beaver dam in the Oak Mesa parshall.&nbsp; Bob is working on taking care of it.</p> <p class="MsoNormal">COMMITTEE REPORTS</p> <p class="MsoNormal">There was discussion about grants that could be available for satellites and the mini-hydro project.&nbsp; Tom and Phil will meet with the Delta Conservation District.&nbsp; Tom has taken the first step in applying to the state for money for a feasibility study for the mini-hydro project.&nbsp; There was additional discussion about the mini-hydro project.&nbsp; Bryan made the motion that we apply for the water decree and pay pertinent expenses, seconded by Reg.&nbsp; Motion passed with all in favor.</p> <p class="MsoNormal">Naomi said that the file organization is progressing &#8211; everything is filed by year.</p> <p class="MsoNormal">There was discussion about reactivating the Ditch Committee (Pete Klaseen, Marvin White and Ray Penland). &nbsp;Bob talks to them often.&nbsp; Tom asked that he report his contacts with them.</p> <p class="MsoNormal">OLD BUSINESS</p> <p class="MsoNormal">Bruce Marvin has completed the preliminary inundation report and is working on setting up a meeting with the Forest Service to give them this report and well as two others.</p> <p class="MsoNormal">The Dam Emergency Action Plan is in &#8220;stand by mode,&#8221; we are waiting on Bruce to complete an inundation report in the event of a dam break.</p> <p class="MsoNormal">We are waiting for a meeting with the Forest Service about the Cabin Permit.&nbsp; Tom advised that if we can&#8217;t get a meeting set up we at least need to send a letter stating our position on the cabin.</p> <p class="MsoNormal">NEW BUSINESS</p> <p class="MsoNormal">Grosse-Rhode has decided to delay putting a pipe across/under the upper ditch this fall.</p> <p class="MsoNormal">Phil will talk to DARCA about getting some examples of Operational Rules and Regulations.&nbsp; </p> <p class="MsoNormal">SHAREHOLDER&#8217;S CONCERNS</p> <p class="MsoNormal">Dave Whittlesey asked about stock water.&nbsp; Leroux Creek is not running our stock water right now; we are getting 2&#8217; from Currant Creek.&nbsp; It is very dry and our decree is direct flow.&nbsp; Everyone felt that we were getting enough but the board will stay on top of it.</p> <p class="MsoNormal">BOARD CONCERNS</p> <p class="MsoNormal">There was some discussion about the annual meeting.&nbsp; Tom asked the board members to review the By-Laws for possible changes, i.e., meeting date and frequency.</p> <p class="MsoNormal">ADJOURNMENT</p> <p class="MsoNormal">Bryan made the motion to adjourn, seconded by Naomi.&nbsp; Meeting adjourned at 5:10 p.m.</p> <p class="MsoNormal"> ________________________________</p> <p class="MsoNormal">Pamela Klaseen, Secretary</p> <p class="MsoNormal" align="center" style="text-align:center;"> ___________________________________________________________________________</p> <p class="MsoNormal" align="center" style="text-align: center;"> OVERLAND DITCH AND RESERVOIR COMPANY</p> <p class="MsoNormal" align="center" style="text-align: center;"> Board of Directors Meeting</p> <p class="MsoNormal" align="center" style="text-align: center;"> October 1, 2008</p> <p class="MsoNormal" style="text-align: justify;"> CALL TO ORDER</p> <p class="MsoNormal" style="text-align: justify;"> Meeting was called to order at 4:00 p.m. by President Howe. In attendance were directors Tom Howe, Phil Ceriani, Reg Cridler, Naomi Kasper and Bryan Klaseen. &nbsp;Operations Manager Bob Church, ditch rider Bill Stahl, and secretary/treasurer Pam Klaseen were present.&nbsp; Shareholders Ray Marvel, Annie Sievers and Dave Kuntz were also present.</p> <p class="MsoNormal" style="text-align: justify;"> PRESENTATION OF AGENDA</p> <p class="MsoNormal" style="text-align: justify;">The agenda was passed, there were no additions.</p> <p class="MsoNormal" style="text-align: justify;"> MINUTES OF PREVIOUS MEETING</p> <p class="MsoNormal" style="text-align: justify;">Reg made the motion to accept the minutes as published, seconded by Phil.&nbsp; Motion passed with all in favor.</p> <p class="MsoNormal" style="text-align: justify;"> TREASURER&#8217;S REPORT</p> <p class="MsoNormal" style="text-align: justify;">Pam passed out September check detail, year-to-date P&amp;L and August P&amp;L with account balances.&nbsp; There were no bills received before the meeting but several were turned in at the meeting.&nbsp; There was discussion about the need for another call.&nbsp; Naomi made the motion to approve the financial statement, seconded by Reg.&nbsp; Motion passed with all in favor.</p> <p class="MsoNormal" style="text-align: justify;"> DITCH REPORT</p> <p class="MsoNormal" style="text-align: justify;">Bob reviewed what had been done with Rundle.&nbsp; There was discussion about the skidder, we will see if Rundle can haul it down and then Bob will work on it this winter.</p> <p class="MsoNormal" style="text-align: justify;"> COMMITTEE REPORTS</p> <p class="MsoNormal" style="text-align: justify;"> Grants &#8211; There is nothing active now.&nbsp; Tom has talked to Aaron Clay briefly about the mini-hydro project &#8211; he could put the paperwork together quickly.</p> <p class="MsoNormal" style="text-align: justify;"> File Organization Project &#8211; Naomi is waiting for the person she has lined up to begin.</p> <p class="MsoNormal" style="text-align: justify;"> Ditch Management Plan - Phil said the books were done and he passed several out. It will be published on the website.&nbsp; The Bureau of Reclamation has signed off on it.</p> <p class="MsoNormal" style="text-align: justify;">OLD BUSINESS</p> <p class="MsoNormal" style="text-align: justify;"> Cabin - Reg will set up a meeting with the Forest Service to negotiate the fee.</p> <p class="MsoNormal" style="text-align: justify;"> Overland vs. Forest Service etc. &#8211; Bruce Marvin is behind on the 404 permit.&nbsp; </p> <p class="MsoNormal" style="text-align: justify;">Dam Emergency Action Plan &#8211; Bruce is working with the North Fork now and hopes to &#8220;spin off&#8221; an inundation map for us.</p> <p class="MsoNormal" style="text-align: justify;"> Construction Project Schedule Notification &#8211; The information will be included in a newsletter in the next call.&nbsp; Redlands Mesa Water Users will probably also have another call and will inform their shareholders.</p> <p class="MsoNormal" style="text-align: justify;">NEW BUSINESS</p> <p class="MsoNormal" style="text-align: justify;"> There was discussion about information learned at a recent DARCA seminar.&nbsp; Tom would like to form a committee to put together the rules and regulations of the company.&nbsp; There was also discussion about whether to record our easements.</p> <p class="MsoNormal" style="text-align: justify;"> There was also discussion about writing a letter to the Forest Service about us not wanting our ditch road used by the public.&nbsp; Reg said we should wait for the Gunnison Travel Plan to come out (in the next few months) to see if it has been taken out, if not it will need to be addressed.</p> <p class="MsoNormal" style="text-align: justify;">A landowner has asked to put a 1 ½&#8221; pipe across the ditch.&nbsp; Tom has prepared documents that he had received from DARCA.&nbsp; There was discussion about fees and requirements.&nbsp; Reg made the motion to go forward with the agreement with the shareholder, seconded by Bryan.&nbsp; Motion passed with all in favor.</p> <p class="MsoNormal" style="text-align: justify;"> SHAREHOLDER&#8217;S CONCERNS</p> <p class="MsoNormal" style="text-align: justify;"> There was discussion about the work that had been done on the ditch and the call.</p> <p class="MsoNormal" style="text-align: justify;"> BOARD CONCERNS</p> <p class="MsoNormal" style="text-align: justify;">Reg said that the fees paid to the board should be raised.&nbsp; Tom asked him to come to the next meeting with a written proposal.</p> <p class="MsoNormal" style="text-align: justify;"> Phil said that the DARCA site is up.</p> <p class="MsoNormal" style="text-align: justify;"> ADJOURNMENT</p> <p class="MsoNormal" style="text-align: justify;"> Bryan made the motion to adjourn.&nbsp; Meeting was adjourned at 5:17 p.m.</p> <p class="MsoNormal" style="text-align: justify;"> _____________________________________</p> <p class="MsoNormal" style="text-align: justify;"> Pamela Klaseen, Secretary</p> <p class="MsoNormal" align="center" style="text-align:center;">&nbsp; </p> <p class="MsoNormal" align="center" style="text-align:center;"> ____________________________________________________________________________</p> <p class="MsoNormal" align="center" style="text-align:center;">&nbsp; </p> <p class="MsoBodyText" align="center" style="text-align:center;"> <span style="font-size:12.0pt;font-family:&quot;Times New Roman&quot;"> OVERLAND DITCH AND RESERVOIR COMPANY</span></p> <p class="MsoBodyText" align="center" style="text-align:center;"> <span style="font-size:12.0pt;font-family:&quot;Times New Roman&quot;"> Board of Directors Meeting</span></p> <p class="MsoBodyText" align="center" style="text-align:center;"> <span style="font-size:12.0pt;font-family:&quot;Times New Roman&quot;"> September 3, 2008</span></p> <p class="MsoBodyText">&nbsp;<span style="font-size:12.0pt;font-family:&quot;Times New Roman&quot;">CALL TO ORDER</span></p> <p class="MsoBodyText">&nbsp;<span style="font-size:12.0pt;font-family:&quot;Times New Roman&quot;">Meeting was called to order at 4:02 p.m. by President Howe.&nbsp; In attendance were directors Tom Howe, Phil Ceriani, Naomi Kasper, Bryan Klaseen and Reg Cridler.&nbsp; Operations Manager Bob Church, ditch rider Bill Stahl, and Secretary/Treasurer Pam Klaseen were present.&nbsp; Shareholders Dave Whittlesey and Dave Kuntz and Rebecca Nichols were also present.</span></p> <p class="MsoBodyText">&nbsp;<span style="font-size:12.0pt;font-family:&quot;Times New Roman&quot;">PRESENTATION OF AGENDA&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></p> <p class="MsoBodyText">&nbsp;<span style="font-size:12.0pt;font-family:&quot;Times New Roman&quot;">The Agenda was passed out.&nbsp; Spraying the ditch was added.&nbsp; Bryan made the motion to accept the agenda, seconded by Phil.&nbsp; Motion passed with all in favor.</span></p> <p class="MsoBodyText">&nbsp;<span style="font-size:12.0pt;font-family:&quot;Times New Roman&quot;">MINUTES OF PREVIOUS MEETING&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></p> <p class="MsoBodyText">&nbsp;<span style="font-size:12.0pt;font-family:&quot;Times New Roman&quot;">Bryan</span> made the motion to accept the minutes as published, seconded by Naomi.&nbsp; Motion passed with all in favor.</p> <p class="MsoBodyText">&nbsp;<span style="font-size:12.0pt;font-family:&quot;Times New Roman&quot;">TREASURER&#8217;S REPORT&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></p> <p class="MsoBodyText">&nbsp;<span style="font-size:12.0pt;font-family:&quot;Times New Roman&quot;">Pam passed out August check detail, year-to-date P&amp;L and August P&amp;L with account balances and bills presented for payment.&nbsp; There was discussion about fall work.&nbsp; Phil made the motion to pay the bills, seconded by Naomi.&nbsp; Motion passed with all in favor.</span></p> <p class="MsoBodyText">&nbsp;<span style="font-size:12.0pt;font-family:&quot;Times New Roman&quot;">Tom said that he had received a letter from a shareholder that is in arrears asking for additional time to pay his assessments before the sale of his stock took place.&nbsp; After some discussion it was decided that Tom would send a letter agreeing to the request but that the past due and the current bill must be paid by September 16<span style="position: relative; top: -4.0pt">th</span>&nbsp;or the process to sell stock would immediately be put into action.</span></p> <p class="MsoBodyText">&nbsp;<span style="font-size:12.0pt;font-family:&quot;Times New Roman&quot;">DITCH REPORT</span></p> <p class="MsoBodyText">&nbsp;<span style="font-size:12.0pt;font-family:&quot;Times New Roman&quot;">Bob reviewed August.&nbsp; A log that had been used as a flood control device was removed because it was holding debris and will have to be replaced.&nbsp; Bill said that the reservoir was dropping rapidly.&nbsp; He will keep the water coming until the 7<span style="position: relative; top: -4.0pt">th</span>, and then he will shut the gate.</span></p> <p class="MsoBodyText">&nbsp;<span style="font-size:12.0pt;font-family:&quot;Times New Roman&quot;">There was discussion about spraying the ditch.&nbsp; The ditch will be sprayed by the helicopter if it becomes available before frost.&nbsp; Tom will contact the BLM and let them know that we will be spraying the ditch on BLM land.&nbsp; Bob would like to have the area above the satellite sprayed too.</span></p> <p class="MsoBodyText"> <span style="font-size:12.0pt;font-family:&quot;Times New Roman&quot;"> COMMITTEE REPORTS</span></p> <p class="MsoBodyText"> <span style="font-size:12.0pt;font-family:&quot;Times New Roman&quot;"> Ditch Management Pan &#8211; Phil said that the Redlands Mesa Ditch Management Plan will be published in a couple of weeks.&nbsp; The mapping project is reasonably complete as well</span></p> <p class="MsoBodyText"> <span style="font-size:12.0pt;font-family:&quot;Times New Roman&quot;"> Grants &#8211; There was discussion about funds that might be available for additional satellites.&nbsp; Tom said that there might be grant money available to help with the mini-hydro project.&nbsp; Tom wants to talk to Aaron Clay about filing for the water rights.&nbsp; Rebecca suggested that the filing and the agreements with the BLM and private land owners be done concurrently</span>&nbsp;</p> <p class="MsoBodyText"> <span style="font-size:12.0pt;font-family:&quot;Times New Roman&quot;"> OLD BUSINESS</span></p> <p class="MsoBodyText"> <span style="font-size:12.0pt;font-family:&quot;Times New Roman&quot;"> Levi is on a four or more month TDY to the San Juan Forest.&nbsp; Tom has called him and is waiting for a call back.&nbsp; Levi has recommended that we go ahead and start the 404 Action with the Corp of Engineers.&nbsp; Bruce is going to do that now.&nbsp; Tom will get with Linda Bledsoe this week and find out what&#8217;s going on with the Forest Service and the EPA.</span></p> <p class="MsoBodyText">