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margin-bottom: 0;">&nbsp; </p> <p align="center" class="style124"> OVERLAND DITCH AND RESERVOIR CO.<o:p></o:p></p> <p align="center" class="style124"> Board of Directors Meeting<o:p></o:p></p> <p align="center" class="style124"> December 8, 2011<o:p></o:p></p> <p class="MsoNormal"> &nbsp;</p> <p class="style8"> Meeting was called to order at 4:00 p.m. by President Philip Ceriani<o:p></o:p></p> <p class="style8"> In attendance were:<o:p></o:p></p> <p class="style8"> Directors: <span style="mso-spacerun:yes">&nbsp;</span>Dave Kuntz, Bryan Klaseen, and Jerry Adams<o:p></o:p></p> <p class="style8"> Secretary/Treasurer: <span style="mso-spacerun:yes">&nbsp;</span>Debbie Christner<o:p></o:p></p> <p class="style8"> Ditch Rider:<span style="mso-spacerun:yes">&nbsp; </span>Bill Stahl <o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> PRESENTATION OF AGENDA: <o:p></o:p> </p> <p class="style8"> No changes<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> MINUTES OF THE PREVIOUS MEETING<o:p></o:p></p> <p class="style8"> The minutes from the November 10, 2011 meetings were presented. <o:p></o:p> </p> <p class="style8"> <st1:city w:st="on"><st1:place w:st="on">Bryan</st1:place></st1:City> made the motion to approve the minutes, 2<sup>nd</sup> by Jerry. <o:p></o:p> </p> <p class="style8"> Motion passed with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> TREASURER S REPORT<o:p></o:p></p> <p class="style8"> Debbie Christner handed out Balance Sheet, Budget Comparison up to meeting date, list of bills to pay.<span style="mso-spacerun:yes">&nbsp; </span>Preliminary 2012 budget.<o:p></o:p></p> <p class="MsoNormal"> <o:p></o:p> </p> <p class="style8"> Debbie also asked for approval of the annual Director s checks, the attendance from this<o:p></o:p></p> <p class="style8"> meeting was needed to get a final tally for 2011.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Discussion was had regarding the habitual delinquents.<span style="mso-spacerun:yes">&nbsp; </span>Debbie is going to talk to <o:p></o:p> </p> <p class="style8"> Aaron Clay, <st1:city w:st="on"><st1:place w:st="on">Overland</st1:place></st1:City> s attorney to find out what he suggests.<span style="mso-spacerun:yes">&nbsp; </span>These options will be<o:p></o:p></p> <p class="style8"> presented at the annual meeting and incorporated in the Policies and Procedures.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Jerry made the motion to approve the financials, and pay the bills, along with director s checks 2<sup>nd</sup> by Dave. <o:p></o:p> </p> <p class="style8"> Motion passed with all in favor<o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OPERATIONS REPORT<o:p></o:p></p> <p class="style8"> Discussion was had regarding the Skidder and the maintenance of the skidder.<span style="mso-spacerun:yes">&nbsp; </span>The cables for the winch need to be replaced and the chains for the tires need to be looked at.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The board went into a quick executive session to discuss wages for the two ditch employees.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> PRESIDENT S REPORTS<o:p></o:p></p> <p class="style8"> <u>Reservoir Expansion </u> Overlands President and board members Bryan Klaseen and<o:p></o:p></p> <p class="style8"> Jerry Adams along with Secretary/Treasurer Debbie Christner attended a 3 hour<o:p></o:p></p> <p class="style8"> meeting with the Forest Service and CPW officials in Delta.<span style="mso-spacerun:yes">&nbsp; </span><st1:city w:st="on"><st1:place w:st="on">Overland</st1:place></st1:City> s engineers were also present at the meeting.<span style="mso-spacerun:yes">&nbsp; </span> The permit process is extremely frustrating and seems to not go any where.<span style="mso-spacerun:yes">&nbsp; </span>The Forest Service initially were not willing to talk much about the project before getting the 404 submittals.<span style="mso-spacerun:yes">&nbsp; </span>When Philip made it known that Overland was<o:p></o:p></p> <p class="style8"> tired of the time and expense and would just stop the process they started coming up with their concerns and presented some potential solutions.<span style="mso-spacerun:yes">&nbsp; </span>The meeting ended up being very helpful and gave <st1:place w:st="on">Overland</st1:place> direction.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <u>BOR Grant</u>-The 50% matching funds, for the qualifying projects to-date, have been received.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OLD BUSINESS-None</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> NEW BUSINESS-<o:p></o:p></p> <p class="style8"> <u>Annual Meeting</u>-Bruce Marvin, from Western Engineers, will be asked to give an update on the Dam Expansion.<o:p></o:p></p> <p class="style8"> A preliminary budget was handed out for everyone to look at.<span style="mso-spacerun:yes">&nbsp; </span>It will be finalized after the regular January Meeting.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> STOCKHOLDER CONCERNS:<span style="mso-spacerun:yes">&nbsp; </span>None</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> BOARD CONCERNS:-None. </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> ADJOURN:<o:p></o:p></p> <p class="style8"> Jerry made a motion to adjourn, 2<sup>nd</sup> by <st1:place w:st="on"> <st1:city w:st="on">Bryan</st1:City></st1:place>.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.<o:p></o:p></p> <p class="style8"> Meeting was adjourned at 5:10 p.m.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> _______________________________________<o:p></o:p></p> <p class="style8"> DDebbie Christner, Secretary<o:p></o:p></p> <p class="MsoNormal"> &nbsp;</p> <p class="MsoNormal"> &nbsp;</p> <p class="MsoNormal"> &nbsp;</p> <p class="MsoNormal"> <span lang="en-us" class="style76">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span> <span class="style76">Board of Directors Meeting</span><o:p></o:p></p> <p class="MsoNormal"> <span lang="en-us" class="style76">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span> <span class="style76">November 10, 2011</span><o:p></o:p></p> <p class="MsoNormal"> <o:p></o:p> </p> <p class="MsoNormal"> <span lang="en-us"> <o:p>&nbsp;&nbsp;&nbsp; </o:p> </span>&nbsp;</p> <div class="style93"> <div style="mso-element:para-border-div;border:none;border-bottom:solid windowtext 1.0pt; mso-border-bottom-alt:solid windowtext .5pt;padding:0in 0in 1.0pt 0in" class="style8"> <div class="style8"> <st1:city w:st="on"> <st1:city w:st="on"> <p class="style8"> Meeting was called to order at 4:00 p.m. by President Philip Ceriani<o:p></o:p></p> <p class="style8"> In attendance were:<o:p></o:p></p> <p class="style8"> Directors: <span style="mso-spacerun:yes">&nbsp;</span>Dave Kuntz, Bryan Klaseen, Debbie Gray and Jerry Adams<o:p></o:p></p> <p class="style8"> Secretary/Treasurer: <span style="mso-spacerun:yes">&nbsp;</span>Debbie Christner<o:p></o:p></p> <p class="style8"> Water Commissioners:<span style="mso-spacerun:yes">&nbsp; </span>Paul Schmucker and Steve Tuck<o:p></o:p></p> <p class="style8"> Ditch Manager:<span style="mso-spacerun:yes">&nbsp; </span>Bob Church<o:p></o:p></p> <p class="style8"> Ditch Rider:<span style="mso-spacerun:yes">&nbsp; </span>Bill Stahl <o:p></o:p> </p> <p class="style8"> Shareholders: Annie Sievers<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> PRESENTATION OF AGENDA: <o:p></o:p> </p> <p class="style8"> Added under New Business-Water Commissioner s report<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> MINUTES OF THE PREVIOUS MEETING<o:p></o:p></p> <p class="style8"> The minutes from the October 13, 2011 meetings were presented. <o:p></o:p> </p> <p class="style8"> <st1:city w:st="on"><st1:place w:st="on">Bryan</st1:place></st1:City> made the motion to approve the minutes, 2<sup>nd</sup> by Dave. <o:p></o:p> </p> <p class="style8"> Motion passed with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> TREASURER S REPORT<o:p></o:p></p> <p class="style8"> Debbie Christner handed out Balance Sheet, Budget Comparison up to meeting date, list of bills to pay, list of bills paid in October.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Jerry made the motion to approve the financials and pay the bills 2<sup>nd</sup> by Dave. <o:p></o:p> </p> <p class="style8"> Motion passed with all in favor<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OPERATIONS REPORT<o:p></o:p></p> <p class="style8"> The Ditch is closed up for the winter.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <u>Water Commissioner s Report<o:p></o:p></u></p> <p class="style8"> Steve Tuck reported that a of October 21, 2011 the reservoir was at 10.5 feet, which <o:p></o:p> </p> <p class="style8"> equates to 474 acre feet.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> There has been confusion regarding Stock water, the water commissioners were present to explain.<o:p></o:p></p> <p class="style8"> The State Engineer sets the irrigation season from April 1 to November 1<sup>st</sup>.<span style="mso-spacerun:yes">&nbsp; </span>On November 1<sup>st</sup> the stock water decree kicks in. The Stock water degree on Leroux Creek was adjudicated in 1954, Overland is number 5, behind The Town of Hotchkiss, Current Creek, Highline and Cow Creek.<span style="mso-spacerun:yes">&nbsp; </span><o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> PRESIDENT S REPORTS<o:p></o:p></p> <p class="style8"> <u>Reservoir Expansion </u> On going<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <u>BOR Grant</u>-The Wier was installed, Steve Tuck has a big help and supplied items <o:p></o:p> </p> <p class="style8"> saving <st1:place w:st="on">Overland</st1:place> money. <o:p></o:p> </p> <p class="style8"> The Satellite will be installed in the Spring.<span style="mso-spacerun:yes">&nbsp; </span><o:p></o:p> </p> <p class="style8"> The Sink hole is being monitored.<o:p></o:p></p> <p class="style8"> The 1<sup>st</sup> payment has been applied for.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OLD BUSINESS-None<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> NEW BUSINESS-<o:p></o:p></p> <p class="style8"> <u>Stockwate</u>r was addressed earlier.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> STOCKHOLDER CONCERNS:<span style="mso-spacerun:yes">&nbsp; </span>None<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> BOARD CONCERNS:-None. <o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> ADJOURN:<o:p></o:p></p> <p class="style8"> Jerry made a motion to adjourn, 2<sup>nd</sup> by <st1:place w:st="on"> <st1:city w:st="on">Bryan</st1:City></st1:place>.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.<o:p></o:p></p> <p class="style8"> Meeting was adjourned at 4:50 p.m.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> EXECUTIVE SESSION:<o:p></o:p></p> <p class="style8"> The board then went into an executive session. <o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Bill Stahl and Bob Church were each interviewed at this time.<o:p></o:p></p> <p class="style8"> Bill Stahl has been re-hired for 2012.<o:p></o:p></p> <p class="style8"> Bob Church will be retiring from being Ditch Manager.<o:p></o:p></p> <p class="style8"> Doug Christner will be the Ditch manager for 2012.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> _______________________________________<o:p></o:p></p> <p class="style8"> Debbie Christner, Secretary<o:p></o:p></p> </div> </div> </div> <p class="MsoNormal"> &nbsp;</p> <p class="MsoNormal"> &nbsp;</p> <p class="MsoNormal"> &nbsp;</p> <p class="MsoNormal"> &nbsp;</p> <p class="MsoNormal"> OVERLAND DITCH AND RESERVOIR CO.<o:p></o:p></p> <p class="MsoNormal"> <o:p>&nbsp;</o:p>Board of Directors Meeting<o:p></o:p></p> <p class="MsoNormal"> October 13, 2011<o:p></o:p></p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> Meeting was called to order at 4:02 p.m. by President Philip Ceriani<o:p></o:p></p> <p class="style8"> In attendance were:<o:p></o:p></p> <p class="style8"> Directors: <span style="mso-spacerun:yes">&nbsp;</span>Dave Kuntz, Bryan Klaseen and Jerry Adams<o:p></o:p></p> <p class="style8"> Secretary/Treasurer: <span style="mso-spacerun:yes">&nbsp;</span>Debbie Christner<o:p></o:p></p> <p class="style8"> Ditch Manager:<span style="mso-spacerun:yes">&nbsp; </span>Bob Church<o:p></o:p></p> <p class="style8"> Ditch Rider:<span style="mso-spacerun:yes">&nbsp; </span>Bill Stahl <o:p></o:p> </p> <p class="style8"> Shareholder: <span style="mso-spacerun:yes">&nbsp;</span>Dave Whittlesey and Annie Sievers<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> PRESENTATION OF AGENDA: <span style="mso-spacerun:yes">&nbsp;</span>No changes<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> MINUTES OF THE PREVIOUS MEETING<o:p></o:p></p> <p class="style8"> The minutes from the September 8, 2011 meetings were presented. <o:p></o:p> </p> <p class="style8"> Jerry made the motion to approve the minutes, 2<sup>nd</sup> by Dave. <o:p></o:p> </p> <p class="style8"> Motion passed with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> TREASURER S REPORT<o:p></o:p></p> <p class="style8"> Debbie Christner handed out Balance Sheet, Budget Comparison up to meeting date, list of bills to pay, list of bills paid in September.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The expenses related to the new Parshall Flume were reviewed.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Dave made the motion to approve the financials and pay the bills 2<sup>nd</sup> by Jerry. <o:p></o:p> </p> <p class="style8"> Motion passed with all in favor<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Discussion was had regarding the habitual delinquents, Debbie is going to talk to <o:p></o:p> </p> <p class="style8"> Aaron Clay and get his suggestions for a By-Law change to help remedy this problem.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Discussion was had regarding the 3<sup>rd</sup> call for the year.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Dave made the motion to set the 3<sup>rd</sup> call at $5.50 of which $2.25 is for O &amp; M and $3.25 is for Debt, 2<sup>nd</sup> by Jerry. <o:p></o:p> </p> <p class="style8"> Motion passed with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OPERATIONS REPORT<o:p></o:p></p> <p class="style8"> Ditch cleaning started on September 19, the whole ditch was cleaned in 4 days.<o:p></o:p></p> <p class="style8"> The Parshall Flume was set Monday September 26. <span style="mso-spacerun:yes">&nbsp;</span>Willows were sprayed on the lower ditch.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The Dam concrete pillar caps are deteriorating, Bob is going to make new metal caps.<o:p></o:p></p> <p class="style8"> A new gate has been installed at the dam. <o:p></o:p> </p> <p class="style8"> The satellite was installed at Oak Mesa.<span style="mso-spacerun:yes">&nbsp; </span>Steve Tuck was a great help.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> It was a good water run this year.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> PRESIDENT S REPORTS<o:p></o:p></p> <p class="style8"> <u>Reservoir Expansion </u> The core of Engineers is writing the documents then there will be a 90 day input period.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OLD BUSINESS-None<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> NEW BUSINESS-None<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> STOCKHOLDER CONCERNS:<span style="mso-spacerun:yes">&nbsp; </span>Annie Sievers was concerned about stock water.<span style="mso-spacerun:yes">&nbsp; </span> Stock water is junior to irrigation and irrigation season ends October 31.<span style="mso-spacerun:yes">&nbsp; </span>As in the past, Stock water does not begin until November 1<sup>st</sup>.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Dave Whittlesey wanted to remind everyone of the Farm Bureau meeting regarding water Friday October 14 beginning at 6:00 p.m. at Heritage Hall in Hotchkiss.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> BOARD CONCERNS:-None. <o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Jerry made a motion to adjourn, 2<sup>nd</sup> by <st1:city w:st="on"><st1:place w:st="on"> Bryan</st1:place></st1:City>.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.<o:p></o:p></p> <p class="style8"> Meeting was adjourned at 5:05 p.m.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> _______________________________________<o:p></o:p></p> <p class="style8"> Debbie Christner, Secretary<o:p></o:p></p> <p class="MsoNormal"> <o:p></o:p></p> <p class="style8" align="center" style="margin-bottom: 0;">&nbsp;</p> <p class="MsoNormal" align="center" style="text-align: center; margin-bottom: 0;">&nbsp;</p> <p class="MsoNormal" align="center" style="text-align: center; margin-bottom: 0;">&nbsp;</p> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <st1:city w:st="on"> <p class="style8"> OVERLAND DITCH AND RESERVOIR CO.</p> <p class="style8"> Board of Directors Meeting<o:p></o:p></p> <p class="style8"> September 8, 2011<o:p></o:p></p> <p class="style120"> &nbsp;</p> <p class="style8"> Meeting was called to order at 4:07 p.m. by President Philip Ceriani<o:p></o:p></p> <p class="style8"> In attendance were:<o:p></o:p></p> <p class="style8"> Directors: <span style="mso-spacerun:yes">&nbsp;</span>Dave Kuntz, Debbie Gray and Jerry Adams<o:p></o:p></p> <p class="style8"> Secretary/Treasurer: <span style="mso-spacerun:yes">&nbsp;</span>Debbie Christner<o:p></o:p></p> <p class="style8"> Ditch Riders:<span style="mso-spacerun:yes">&nbsp; </span>Bill Stahl and Doug Christner<o:p></o:p></p> <p class="style8"> Shareholder: <span style="mso-spacerun:yes">&nbsp;</span>Annie Sievers and Dave Whittlesey <o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> PRESENTATION OF AGENDA: <span style="mso-spacerun:yes">&nbsp;</span>No changes<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> MINUTES OF THE PREVIOUS MEETING<o:p></o:p></p> <p class="style8"> The minutes from the August 10, 2011 meetings were presented. <o:p></o:p> </p> <p class="style8"> Dave made the motion to approve the minutes, 2<sup>nd</sup> by Jerry. <o:p></o:p> </p> <p class="style8"> Motion passed with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> TREASURER S REPORT<o:p></o:p></p> <p class="style8"> Debbie Christner handed out Balance Sheet, Budget Comparison up to meeting date, list of bills to pay, list of bills paid in August.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The remaining $5,000.00 was received from the 2006 Colorado River District Grant.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> There were some questions from Annie regarding the need for a list of bills paid in the previous month.<span style="mso-spacerun:yes">&nbsp; </span>Some times checks are signed in the middle of the month and this report<o:p></o:p></p> <p class="style8"> reflects these checks.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Annie also wanted to know what the amount paid to Riverwalk Professional Services<o:p></o:p></p> <p class="style8"> (Debbie Christner) for late notices was.<span style="mso-spacerun:yes">&nbsp; </span>The late fee of $20.00 gets split between <st1:city w:st="on"><st1:place w:st="on">Overland</st1:place></st1:City> and the Secretary/Treasurer.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Lost Certificate procedures were discussed, Phil stated that DARCA is looking into changes on how this is handled, as there have been problems with other ditch companies.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OPERATIONS REPORT<o:p></o:p></p> <p class="style8"> Bob reported to Phil that Eric Fritchman will be doing the fall maintenance.<span style="mso-spacerun:yes">&nbsp; </span>There was discussion regarding the woodies and continuing on from where the work stopped last fall.<span style="mso-spacerun:yes">&nbsp; </span>Fall maintenance is to begin September 19<sup>th</sup>.<span style="mso-spacerun:yes">&nbsp; </span>The flume is scheduled to be set Thursday September 22..<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The sink hole has not slid this year, since the repairs this spring, we have until Jan 2013 to use our Grant funds to repair the sink hole.<span style="mso-spacerun:yes">&nbsp; </span>The sink hole will continue to be monitored.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Bill Stahl thought that it had been a fairly smooth water year, no major problems.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Bill will check the levels at the reservoir tomorrow, the projected close is Monday September 12<sup>th</sup>.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> PRESIDENT S REPORTS<o:p></o:p></p> <p class="style8"> <u>Reservoir Expansion </u> The meeting last month had apx 30 people from various agencies attend.<span style="mso-spacerun:yes">&nbsp; </span>Phil showed the maps that have been produced.<span style="mso-spacerun:yes">&nbsp; </span>We are getting real close to knowing weather the expansion will make sense.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <u>BOR Grant</u>  Documents have been signed.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OLD BUSINESS-<o:p></o:p></p> <p class="style8"> <u>Emergency Action Plan</u>-Ongoing<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> NEW BUSINESS-None<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> STOCKHOLDER CONCERNS:<span style="mso-spacerun:yes">&nbsp; </span><o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> BOARD CONCERNS:-Debbie Grey needs keys to gates on the ditch.<span style="mso-spacerun:yes">&nbsp; </span>Debbie Christner has an extra set<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> EXECUTIVE SESSION:-The board went into executive session from 5:07  5:20<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Jerry made a motion to adjourn, 2<sup>nd</sup> by Dave.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.<o:p></o:p></p> <p class="style8"> Meeting was adjourned at 5:20 p.m.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> _______________________________________<o:p></o:p></p> <p class="style8"> Debbie Christner, Secretary<o:p></o:p></p> <p class="MsoNormal"> <o:p> <o:p> </o:p></o:p></p> <p class="MsoNormal"> <o:p> <o:p> </o:p> </o:p> </p> <p align="center" class="MsoNormal"> &nbsp;</p> <p align="center" class="MsoNormal"> &nbsp;</p> <p align="center" class="MsoNormal"> &nbsp;</p> <p align="center" class="MsoNormal"> &nbsp;</p> <p align="center" class="MsoNormal"> &nbsp;</p> <p align="center" class="MsoNormal"> OVERLAND DITCH AND RESERVOIR CO.<o:p></o:p></p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p></p> <p align="center" class="MsoNormal"> Board of Directors Meeting<o:p></o:p></p> <p align="center" class="MsoNormal"> August 10, 2011<o:p></o:p></p> <p class="MsoNormal"> &nbsp;</p> <p class="MsoNormal"> &nbsp;</p> <p class="MsoNormal"> &nbsp;</p> <p class="style8"> Meeting was called to order at 4:06 p.m. by President Philip Ceriani<o:p></o:p></p> <p class="style8"> In attendance were:<o:p></o:p></p> <p class="style8"> Directors: <span style="mso-spacerun:yes">&nbsp;</span>Dave Kuntz, Bryan Klaseen and Jerry Adams<o:p></o:p></p> <p class="style8"> Secretary/Treasurer: <span style="mso-spacerun:yes">&nbsp;</span>Debbie Christner<o:p></o:p></p> <p class="style8"> Ditch Manager:<span style="mso-spacerun:yes">&nbsp; </span>Bob Church<o:p></o:p></p> <p class="style8"> Ditch Rider:<span style="mso-spacerun:yes">&nbsp; </span>Bill Stahl <o:p></o:p> </p> <p class="style8"> Shareholder: <span style="mso-spacerun:yes">&nbsp;</span>Dave Whittlesey <o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> PRESENTATION OF AGENDA: <span style="mso-spacerun:yes">&nbsp;</span>No changes<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> MINUTES OF THE PREVIOUS MEETING<o:p></o:p></p> <p class="style8"> The minutes from the July, 14 2011 meetings were presented. <o:p></o:p> </p> <p class="style8"> Jerry made the motion to approve the minutes, 2<sup>nd</sup> by <st1:city w:st="on"><st1:place w:st="on">Bryan</st1:place></st1:City>. <o:p></o:p> </p> <p class="style8"> Motion passed with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> TREASURER S REPORT<o:p></o:p></p> <p class="style8"> Debbie Christner handed out Balance Sheet, Budget Comparison up to meeting date, list of bills to pay, list of bills paid in July.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Discussion was had regarding the procedure of stock transfer for a sale of water stock, where the seller can not find their stock certificates.<span style="mso-spacerun:yes">&nbsp; </span>The insurance company will be calling for information.<span style="mso-spacerun:yes">&nbsp; </span>The sale of water stock is a transaction between the seller and buyer at market price, the company does not set the price.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OPERATIONS REPORT<o:p></o:p></p> <p class="style8"> Bob reported that everything is going well, some rain.<span style="mso-spacerun:yes">&nbsp; </span>The ditch has been kept at 70, 65 is being let out of the reservoir and there is a gain in the Hubbards.<span style="mso-spacerun:yes">&nbsp; </span>The reservoir Monday read 33 feet at the staff gauge.<span style="mso-spacerun:yes">&nbsp; </span>The North fork will begin calling later in the week.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The water is expected to run until the 2<sup>nd</sup> week of September.<span style="mso-spacerun:yes">&nbsp; </span>The board decided to keep the reservoir release the same as it has been.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Bob will walk Cow Creek when the weather cools.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Fall Maintenance-Bob requested a track hoe to work on the ditch from the reservoir to Hubbard 2 road.<span style="mso-spacerun:yes">&nbsp; </span>The 2 mile turnout has deteriated and needs worked on.<span style="mso-spacerun:yes">&nbsp; </span>The area between main &amp; middle Hubbard needs bank repair.<span style="mso-spacerun:yes">&nbsp; </span>The Sink Hole has been stable.<span style="mso-spacerun:yes">&nbsp; </span>The <st1:place w:st="on"> Lombard</st1:place> has a choke spot that needs worked on.<span style="mso-spacerun:yes">&nbsp; </span>The woodies above the Julian also need<o:p></o:p></p> <p class="style8"> cleared out.<span style="mso-spacerun:yes">&nbsp; </span>Bob will get bids for the above work to be done.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The Oak Mesa Flume has always been a problem the new flume at Oak Mesa, should be installed on railroad ties and have a drain installed.<span style="mso-spacerun:yes">&nbsp; </span>There was discussion regarding the design of the wings and sidewalls coming into the Parshell Flume.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> An additional satellite will be added next spring at a 50% cost share.<span style="mso-spacerun:yes">&nbsp; </span>There will also be an additional monitoring fee included in next year s budget.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> PRESIDENT S REPORTS<o:p></o:p></p> <p class="style8"> <u>Dam Safety Inspection</u>  Phil &amp; Bob met with Jason Ward, Inspector.<o:p></o:p></p> <p class="style8"> There is a new state requirement to prepare a Dam Safety Plan for dams classified as high hazard. Overland is classified high hazard due to the size and altitude of the location.<o:p></o:p></p> <p class="style8"> Bruce Marvin has been promising this report for a few years.<span style="mso-spacerun:yes">&nbsp; </span>The report is not easy and requires an engineering analysis of where impacts of a dam breech would be impacted down valley. This is a costly report, Grant monies are available.<span style="mso-spacerun:yes">&nbsp; </span>Phil contacted Bruce, who is overwhelmed with work and can not get the report done. <o:p></o:p> </p> <p class="style8"> Westwater Engineering, who has completed this report for other reservoirs, will be giving<o:p></o:p></p> <p class="style8"> <st1:city w:st="on"><st1:place w:st="on">Overland</st1:place></st1:City> a proposal for the report.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The Pizeometer, at the dam, has not been reading accurately and readings have not been taken.<span style="mso-spacerun:yes">&nbsp; </span>The Pizeometer will be fixed immediately and monthly readings will be taken. <o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <u>Reservoir Expansion </u> There will be a meeting next week regarding the LEDPA (least environmentally damaging practicable alternative).<o:p></o:p></p> <p class="style8"> There will be a meeting at the Dam later in August<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <u>BOR Grant</u>  Documents have been signed.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <u>The Colorado River District Grant</u> - Paper work has been submitted for the remaining $5,000.00.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OLD BUSINESS-None<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> NEW BUSINESS-None<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> STOCKHOLDER CONCERNS:<span style="mso-spacerun:yes">&nbsp; </span>Dave Whittlesey wanted to remind everyone of the Farm Bureau meeting regarding water Friday October 14 beginning at 6:00 p.m. at Heritage Hall in Hotchkiss.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> BOARD CONCERNS:-None. <o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Jerry made a motion to adjourn, 2<sup>nd</sup> by <st1:city w:st="on"><st1:place w:st="on"> Bryan</st1:place></st1:City>.<span style="mso-spacerun:yes">&nbsp; </span> Motion passed, with all in favor.<o:p></o:p></p> <p class="style8"> Meeting was adjourned at 5:05 p.m.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> _______________________________________<o:p></o:p></p> <p class="style8"> Debbie Christner, Secretary<o:p></o:p></p> <p class="MsoNormal"> <o:p></o:p> </p> <p align="center" class="MsoNormal"> &nbsp;</p> <p align="center" class="MsoNormal"> &nbsp;</p> <p align="center" class="MsoNormal"> &nbsp;</p> <p align="center" class="MsoNormal"> OVERLAND DITCH AND RESERVOIR CO.<o:p></o:p></p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p>Board of Directors Meeting<o:p></o:p></p> <p align="center" class="MsoNormal"> July 14, 2011<o:p>&nbsp;</o:p></p> <p align="center" class="MsoNormal"> <o:p></o:p></p> <p align="center" class="style8"> Meeting was called to order at 4:13 p.m. by President Philip Ceriani<o:p></o:p></p> <p class="style8"> In attendance were:<o:p></o:p></p> <p class="style8"> Directors: <span style="mso-spacerun:yes">&nbsp;</span>Dave Kuntz, Bryan Klaseen and Jerry Adams<o:p></o:p></p> <p class="style8"> Secretary/Treasurer: <span style="mso-spacerun:yes">&nbsp;</span>Debbie Christner<o:p></o:p></p> <p class="style8"> Ditch Manager:<span style="mso-spacerun:yes">&nbsp; </span>Bob Church<o:p></o:p></p> <p class="style8"> Ditch Riders:<span style="mso-spacerun:yes">&nbsp; </span>Bill Stahl and Doug Christner<o:p></o:p></p> <p class="style8"> Shareholders: <span style="mso-spacerun:yes">&nbsp;</span>Annie Sievers and Dave Whittlesey <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> PRESENTATION OF AGENDA: <span style="mso-spacerun:yes">&nbsp;</span>Annie Sievers requested, flow requirements from reservoir, added under New Business.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> MINUTES OF THE PREVIOUS MEETING<o:p></o:p></p> <p class="style8"> The prior minutes did not reflect conversation and authorization from the<o:p></o:p></p> <p class="style8"> board to Bob Church regarding the Dam access being closed.<span style="mso-spacerun:yes">&nbsp; </span>It was unclear<o:p></o:p></p> <p class="style8"> whether this happened during a meeting or through phone conversations..<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The minutes from the June 9 2011 meetings were presented. <o:p></o:p> </p> <p class="style8"> <st1:city w:st="on"><st1:place w:st="on">Bryan</st1:place></st1:City> made the motion to approve the minutes, with the addition of the authorization<o:p></o:p></p> <p class="style8"> for Bob to close the dam access and install a sign received from the<o:p></o:p></p> <p class="style8"> Forest Service stating No Access Permitted, Authorized Personnel only.<o:p></o:p></p> <p class="style8"> 2<sup>nd</sup> by Jerry. <o:p></o:p> </p> <p class="style8"> Motion passed with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> TREASURER S REPORT<o:p></o:p></p> <p class="style8"> Debbie Christner handed out Balance Sheet, Budget Comparison up to meeting date, list of bills to pay, list of bills paid in June, CWCB Reservoir Loan accounting and employee expense analysis.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p>ATV Compensation was discussed in length<o:p></o:p></p> <p class="style8"> Jerry made the motion to add 30 cents to the IRS allotted mileage reimbursement, commencing the next day July 15, 2011.<span style="mso-spacerun:yes">&nbsp; </span>2<sup>nd</sup> by Dave.<o:p></o:p></p> <p class="style8"> Motion passed with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p>Dave made the motion to approve the financials and the bills to be paid.<span style="mso-spacerun:yes">&nbsp; </span>2<sup>nd</sup> by <st1:city w:st="on"><st1:place w:st="on">Bryan</st1:place></st1:City><o:p></o:p></p> <p class="style8"> Motion passed with all in favor.<o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OPERATIONS REPORT<o:p></o:p></p> <p class="style8"> <st1:city w:st="on"><st1:place w:st="on"><u>Redlands</u></st1:place></st1:City><u> Mesa</u>-Bryan reported the project is still running on flood.<span style="mso-spacerun:yes">&nbsp; </span>Pro-rate will probably start next week, July 19, 2011.<span style="mso-spacerun:yes">&nbsp; </span>Boxes have been set for the last week and a half.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p><u>Overland</u>-Bob reported that they got to the reservoir on July 21<sup>st</sup>.<span style="mso-spacerun:yes">&nbsp; </span>The reservoir is currently spilling 2 , but the Hubbards is dropping quickly.<span style="mso-spacerun:yes">&nbsp; </span>There is still snow in the trees above the reservoir.<span style="mso-spacerun:yes">&nbsp; </span>July 4th, started turning water out of the reservoir.<o:p></o:p></p> <p class="style8"> The parshell on Oak Mesa is not reading correctly.<span style="mso-spacerun:yes">&nbsp; </span>There was a discussion regarding the water loss during high water between Oak Mesa, via Cow Creek to Leroux Creek.<o:p></o:p></p> <p class="style8"> This is something that happens every year.<span style="mso-spacerun:yes">&nbsp; </span><o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p>The satellite battery was just replaced.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p>Flow management was discussed.<span style="mso-spacerun:yes">&nbsp; </span>The math was done and the board directed Bob to release 65-70 feet from the reservoir.<o:p></o:p></p> <p class="style8"> Dave made a motion for Bob to release 65-70 feet from the reservoir until the next meeting, 2<sup>nd</sup> by Jerry.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p>Annie Sievers wanted it noted that she is concerned about this being too much water and water running out too early.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> PRESIDENT S REPORT<o:p></o:p></p> <p class="style8"> <u>Reservoir Expansion </u> On July 12, there was a ditch ride with the CORE, Phil Ceriani, Bryan Klassen, Bob Church, Bill Stahl and Tom Howe.<o:p></o:p></p> <p class="style8"> The CORE wants the <st1:place w:st="on">FENS</st1:place> on the east side looked at.<o:p></o:p></p> <p class="style8"> The next reservoir visit will be with the EPA and Fish &amp; Wildlife in apx. 6 weeks.<o:p></o:p></p> <p class="style8"> Permitting is ongoing with the fall still being the target date.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p>There is currently grant money available for Wet Lands Study.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p><u>BOR Grant</u> - Dave took a copy of the engineering report for the slide repair.<span style="mso-spacerun:yes">&nbsp; </span>He will have it looked at by another engineer.<span style="mso-spacerun:yes">&nbsp; </span>The repair has to comply with NEPA.<span style="mso-spacerun:yes">&nbsp; </span>There was discussion on whether we use this grant which dictates us using the costly, possibly excessive, engineering report, that some do not believe is the proper repair.<span style="mso-spacerun:yes">&nbsp; </span>The board is investigating.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p><u>The Colorado River District Grant</u> - Paper work has been submitted for the remaining $5,000.00.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p>OLD BUSINESS-<o:p></o:p></p> <p class="style8"> No change<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> NEW BUSINESS<o:p></o:p></p> <p class="style8"> <u>Fall Maintenance-</u> The Oak Mesa Parshell needs repaired.<o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> STOCKHOLDER CONCERNS:<span style="mso-spacerun:yes">&nbsp; </span>None<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> BOARD CONCERNS:<span style="mso-spacerun:yes">&nbsp; </span>Debbie requested, due to conflict with the Delta County Fair,<o:p></o:p></p> <p class="style8"> next months meeting date be changed.<span style="mso-spacerun:yes">&nbsp; </span><o:p></o:p> </p> <p class="style8"> The meeting will be held Wednesday August 10<sup>th</sup> <o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> <st1:city w:st="on"><st1:place w:st="on">Bryan</st1:place></st1:City> made a motion to adjourn, 2<sup>nd</sup> by Dave.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.<o:p></o:p></p> <p class="style8"> Meeting was adjourned at 5:32 p.m.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> _______________________________________<o:p></o:p></p> <p class="style8"> Debbie Christner, Secretary<o:p></o:p></p> <p class="MsoNormal" align="center" style="text-align: center; margin-bottom: 0;">&nbsp;</p> <p class="MsoNormal" align="center" style="text-align: center; margin-bottom: 0;">&nbsp;</p> <p class="MsoNormal" align="center" style="text-align: center; margin-bottom: 0;">&nbsp;</p> <p align="center" class="MsoNormal"> OVERLAND DITCH AND RESERVOIR CO.<o:p>&nbsp;</o:p></p> <p align="center" class="MsoNormal"> Board of Directors Meeting<o:p></o:p></p> <p align="center" class="MsoNormal"> June 9, 2011<o:p>&nbsp;</o:p></p> <p align="center" class="MsoNormal"> <o:p>&nbsp;<span class="style111" lang="en-us">(Corrections to these minutes are present in the July, 2011 minutes)</span></o:p></p> <p align="center" class="MsoNormal"> <o:p></o:p> </p> <p class="style8"> Meeting was called to order at 4:00 p.m. by President Philip Ceriani<o:p></o:p></p> <p class="style8"> In attendance were:<o:p></o:p></p> <p class="style8"> Directors: <span style="mso-spacerun:yes">&nbsp;</span>Dave Kuntz, Debbie Gray, Bryan Klaseen and Jerry Adams<o:p></o:p></p> <p class="style8"> Secretary/Treasurer: <span style="mso-spacerun:yes">&nbsp;</span>Debbie Christner<o:p></o:p></p> <p class="style8"> Ditch Manager:<span style="mso-spacerun:yes">&nbsp; </span>Bob Church<o:p></o:p></p> <p class="style8"> Ditch Riders:<span style="mso-spacerun:yes">&nbsp; </span>Bill Stahl and Doug Christner<o:p></o:p></p> <p class="style8"> Shareholders: <span style="mso-spacerun:yes">&nbsp;</span>Reg Cridler and Dave Whittlesey <o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> PRESENTATION OF AGENDA: Two additions:<o:p></o:p></p> <p class="style8"> Executive session was added to the end of the meeting.<o:p></o:p></p> <p class="style8"> Under Old Business-ATV Compensation <o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> MINUTES OF THE PREVIOUS MEETING<o:p></o:p></p> <p class="style8"> The minutes from the May 12, 2011 meetings were presented. <o:p></o:p> </p> <p class="style8"> Jerry made the motion to approve the minutes, 2<sup>nd</sup> by <st1:city w:st="on"><st1:place w:st="on">Bryan</st1:place></st1:City>. <o:p></o:p> </p> <p class="style8"> Motion passed with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> TREASURER S REPORT<o:p></o:p></p> <p class="style8"> Debbie Christner handed out Balance Sheet, Budget Comparison up to meeting date, list of bills to pay, list of bills paid in May, forecast of expenses thru end of year and accounting for the CWCB loan<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> There were substantial bills to pay due to the cost of getting the ditch opened up this year.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> After the current and future expenses were reviewed, Bryon made the motion to call $2.50 for operating expenses, 2<sup>nd</sup> by Jerry. <o:p></o:p> </p> <p class="style8"> Motion passed with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OPERATIONS REPORT<o:p></o:p></p> <p class="style8"> The opening of the ditch started May 12, it was opened to the Jullian by May 17.<span style="mso-spacerun:yes">&nbsp; </span>It is going well, there is just a lot of snow. <o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> A kill switch was purchased and installed on the skidder.<o:p></o:p></p> <p class="style8"> The Skidder needs smaller tires.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The Sink hole has slid approximately 4 feet. The sinkhole repair was discussed, the Bureau of Reclamation, from whom we received our grant, has offered to look at the sink hole, evaluate and give suggestions for how to repair.<span style="mso-spacerun:yes">&nbsp; </span>Applegate will be asked to review their plans for a repair again.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> There was discussion about water fluxion between laterals.<o:p></o:p></p> <p class="style8"> This is a Redlands Mesa topic.<span style="mso-spacerun:yes">&nbsp; </span> Overland is responsible for bring water to the mesa, after that the distribution of water is the responsibility of Redlands Mesa Water Users.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OLD BUSINESS<o:p></o:p></p> <p class="style8"> <u>Reservoir Expansion </u> The next meeting will be June 22.<o:p></o:p></p> <p class="style8"> The Core has signed off on two documents:<o:p></o:p></p> <p class="style8"> Efficiency/Conservation Technical Report<o:p></o:p></p> <p class="style8"> Water Conservation Field Service Program<o:p></o:p></p> <p class="style8"> A LEDPA (least environmentally damaging practicable alternative) assessment is being worked on, once this is completed there will be a two-three month comments period.<o:p></o:p></p> <p class="style8"> The EPA has the ultimate say and can veto the project after all the above.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> There was discussion regarding ATV compensation, the employees were asked to keep track of the hours &amp; maintenance, for evaluation next month. <o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> NEW BUSINESS<o:p></o:p></p> <p class="style8"> The Colorado River District Grant ($10,000) awarded in 2006 is being extended.<o:p></o:p></p> <p class="style8"> $5,000.00 of the $10,000.00 was paid out previously.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> STOCKHOLDER CONCERNS:<o:p></o:p></p> <p class="style8"> Reg Cridler noted that Bryan Klassen was the Ditch Manger for Redlands Mesa Water Users, Doug Christner and Lawerence MacKendrick are the box setters.<span style="mso-spacerun:yes">&nbsp; </span>The ditch has been cleaned in many areas, pammed and a culvert was added in the project ditch.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The spraying of the willows on the lower part of the ditch worked well last year, the goal is to get the upper part sprayed this year. <o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Redlands Water Users and Overland Ditch &amp; Reservoir will be working together on procedures for non payers.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Dave Whittlesey had a Redlands Mesa Water Users question regarding who irrigated, when.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The board went into executive session at 5:30 and exited executive session at 5:45.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Jerry made a motion to adjourn, 2<sup>nd</sup> by Bryon.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.<o:p></o:p></p> <p class="style8"> Meeting was adjourned at 5:45 p.m.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> _______________________________________<o:p></o:p></p> <p class="style8"> Debbie Christner, Secretary<o:p></o:p></p> <p align="center" class="style75"> &nbsp;</p> <p align="center" class="MsoNormal"> &nbsp;</p> <st1:city w:st="on"> <p class="style105" style="mso-add-space: auto"> &nbsp;</p> <p class="MsoNormal" align="center" style="text-align: center; margin-bottom: 0;">&nbsp;</p> <p class="MsoNormal" align="center" style="text-align: center; margin-bottom: 0;">&nbsp;</p> <st1:city> <st1:city> <st1:state> <p align="center" class="style72"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p align="center" class="MsoNormal"> OVERLAND DITCH AND RESERVOIR CO.<o:p></o:p></p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p></p> <p align="center" class="MsoNormal"> Board of Directors Meeting<o:p></o:p></p> <p align="center" class="MsoNormal"> May 12, 2011<o:p></o:p></p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p></p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p></p> <p class="style8"> Meeting was called to order at 4:10 p.m. by President Philip Ceriani<o:p></o:p></p> <p class="style8"> In attendance were:<o:p></o:p></p> <p class="style8"> Directors: <span style="mso-spacerun:yes">&nbsp;</span>Dave Kuntz, Debbie Gray, Bryan Klaseen and Jerry Adams<o:p></o:p></p> <p class="style8"> Secretary/Treasurer: <span style="mso-spacerun:yes">&nbsp;</span>Debbie Christner<o:p></o:p></p> <p class="style8"> Ditch Riders:<span style="mso-spacerun:yes">&nbsp; </span>Doug Christner<o:p></o:p></p> <p class="style8"> Shareholders: <span style="mso-spacerun:yes">&nbsp;</span>Annie Sievers, Reg Cridler and Dave Whittlesey <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> PRESENTATION OF AGENDA<o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> MINUTES OF THE PREVIOUS MEETING<o:p></o:p></p> <p class="style8"> The minutes from the April 14, 2011 meetings were presented. <o:p></o:p> </p> <p class="style8"> Dave made the motion to approve the minutes, 2<sup>nd</sup> by Jerry. <o:p></o:p> </p> <p class="style8"> Motion passed with all in favor.<o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> TREASURER S REPORT<o:p></o:p></p> <p class="style8"> Debbie Christner handed out Balance Sheet, Budget Comparison, list of bills to pay, list of bills paid in April and accounting for the CWCB loan and Roundtable Grant.<o:p>&nbsp;</o:p></p> <p class="style8"> There was discussion regarding the repairs of ATV S<o:p>&nbsp;</o:p></p> <p class="style8"> Jerry made a motion to pay up to $250.00 per person a year for ATV repair, 2<sup>nd</sup> by Dave. Motion passed with all in favor.<o:p>&nbsp;</o:p></p> <p class="style8"> Dave made a motion to approve the financials and bills to pay, 2<sup>nd</sup> by <st1:city w:st="on"><st1:place w:st="on">Bryan</st1:place></st1:City>. Motion passed with all in favor.<o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OPERATIONS REPORT<o:p></o:p></p> <p class="style8"> Opening the ditch has been very difficult this year, due to continuing bad weather.<o:p></o:p></p> <p class="style8"> The board has been pleased with the timing of getting the ditch open.<span style="mso-spacerun:yes">&nbsp; </span>The new skidder is working well.<span style="mso-spacerun:yes">&nbsp; </span>There was discussion about the water split between Lawhead and Cedar Gulch, this is a Redlands Mesa responsibility.<o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OLD BUSINESS<o:p></o:p></p> <p class="style8"> <u>Reservoir Expansion </u> In order to permit need and efficiency have to be proved.<span style="mso-spacerun:yes">&nbsp; </span><o:p></o:p> </p> <p class="style8"> The documents have been created and submitted.<span style="mso-spacerun:yes">&nbsp; </span><o:p></o:p> </p> <p class="style8"> Water Management Plan<o:p></o:p></p> <p class="style8"> Efficiency/Conservation Technical Report<o:p></o:p></p> <p class="style8"> Water Conservation Field Service Program<o:p></o:p></p> <p class="style8"> A LEDPA (least environmentally damaging practicable alternative) assessment is being worked on, once this is completed there will be a two month comments period.<o:p></o:p></p> <p class="style8"> <u>Policies and Procedures </u> Tabled until winter.<o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> NEW BUSINESS<o:p></o:p></p> <p class="style8"> The Bureau of Reclamation Grant, to repair the slide area and install a new satellite<o:p></o:p></p> <p class="style8"> monitoring station, has been received.<span style="mso-spacerun:yes">&nbsp;</span><o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> STOCKHOLDER CONCERNS:<o:p></o:p></p> <p class="style8"> Reg wanted to re-iterate the value of water and maybe using augmentation to help with the costs.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Jerry made a motion to adjourn, 2<sup>nd</sup> by Dave.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.<o:p></o:p></p> <p class="style8"> Meeting was adjourned at 5:20 p.m.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> _______________________________________<o:p></o:p></p> <p class="style8"> Debbie Christner, Secretary<o:p></o:p></p> <p class="style105" style="mso-add-space: auto"> <span lang="en-us"> <br /> </span> </p> <p align="center" class="style75"> OVERLAND DITCH AND RESERVOIR CO.<o:p></o:p></p> <p align="center" class="style75"> Board of Directors Meeting<o:p></o:p></p> <p align="center" class="style75"> April 14, 2011<o:p></o:p></p> <p class="style8"> <span lang="en-us">Me</span>eting was called to order at 4:04 p.m. by President Philip Ceriani<o:p></o:p></p> <p class="style8"> In attendance were:<o:p></o:p></p> <p class="style8"> Directors: <span style="mso-spacerun:yes">&nbsp;</span>Dave Kuntz, Debbie Gray, Bryan Klaseen and Jerry Adams<o:p></o:p></p> <p class="style8"> Secretary/Treasurer: <span style="mso-spacerun:yes">&nbsp;</span>Debbie Christner<o:p></o:p></p> <p class="style8"> Operations Manager: <span style="mso-spacerun:yes">&nbsp;</span>Bob Church<o:p></o:p></p> <p class="style8"> Ditch Manager/Rider Trainee:<span style="mso-spacerun:yes">&nbsp; </span>Pat Dearmin<o:p></o:p></p> <p class="style8"> Shareholders: <span style="mso-spacerun:yes">&nbsp;</span>Mary Helen Church and Dave Whittlesey <o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> PRESENTATION OF AGENDA<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> MINUTES OF THE PREVIOUS MEETING<o:p></o:p></p> <p class="style8"> The minutes from the March 10, 2011 meetings were presented. <o:p></o:p> </p> <p class="style8"> <st1:city w:st="on"><st1:place w:st="on">Bryan</st1:place></st1:City> made the motion to approve the minutes, 2<sup>nd</sup> by Jerry. <o:p></o:p> </p> <p class="style8"> Motion passed with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> TREASURER S REPORT<o:p></o:p></p> <p class="style8"> Debbie Christner handed out Balance Sheet, Budget Comparison, list of bills to pay, and the list of bills paid in March.<span style="mso-spacerun:yes">&nbsp; </span><o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Jerry made a motion to approve the financials and bills to pay, 2<sup>nd</sup> by <st1:city w:st="on"><st1:place w:st="on">Bryan</st1:place></st1:City>. Motion passed with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OPERATIONS REPORT<o:p></o:p></p> <p class="style8"> The new, to <st1:city w:st="on"><st1:place w:st="on">Overland</st1:place></st1:City>, Skidder has arrived.<span style="mso-spacerun:yes">&nbsp; </span>Bob has been doing some maintenance<o:p></o:p></p> <p class="style8"> on the new Skidder.<span style="mso-spacerun:yes">&nbsp; </span>The Old Skidder was sold for $2,500.00.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> There is a new plan for opening up the ditch this spring.<span style="mso-spacerun:yes">&nbsp; </span>Bob and Pat will go up the<o:p></o:p></p> <p class="style8"> ditch on snowmobiles and remove boards to get the water cutting through the snow<o:p></o:p></p> <p class="style8"> in the ditch.<span style="mso-spacerun:yes">&nbsp; </span>Hopefully this will reduce the cost of heavy equipment removing snow<o:p></o:p></p> <p class="style8"> from the ditch banks.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OLD BUSINESS<o:p></o:p></p> <p class="style8"> <u>Reservoir Expansion </u> Jerry and Phil have been attending meetings with the core, working on the purpose and needs statement.<span style="mso-spacerun:yes">&nbsp; </span>A lot of time has been spent, by Jerry and Phil educating how a ditch company works and the different water usage at different times of the year.<span style="mso-spacerun:yes">&nbsp; </span>The goal is to have the Purpose and Needs Statement completed in 6-8 weeks.<span style="mso-spacerun:yes">&nbsp; </span>A lot of good mapping and information gathering is going into this project.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The Board will be working on getting information on all the conservation projects that have happened on Redlands Mesa.<o:p></o:p></p> <p class="style8"> Bypass Flows has been a concern, A PBO (Programmatic Biological Opinion)<o:p></o:p></p> <p class="style8"> now states that Bypass Flows are not needed, a fee can be paid instead<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The total cost to date regarding the expansion including the $76,450.15 which was spent in 2007 &amp; 2008 is approaching $100,000.00.<span style="mso-spacerun:yes">&nbsp; </span>After the Purpose and Needs Statement is completed there will be a much better idea of the cost.<span style="mso-spacerun:yes">&nbsp; </span>The board is very cognizant of the costs and will keep the stockholders advised and get approvals from the stockholders.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The board is investigating Grants, Augmentation and other alternatives for funding.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <u>Policies and Procedures </u> Debbie and Eve Triffo from DARCA are working on this project.<u><o:p></o:p></u></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> NEW BUSINESS<o:p></o:p></p> <p class="style8"> The Dam will need to be inspected this year.<span style="mso-spacerun:yes">&nbsp; </span>Overland is in such good shape that the inspector has not felt that an annual inspection is warranted.<span style="mso-spacerun:yes">&nbsp; </span>The inspector has been in contact with the insurance company, who needs an inspection every year due to The State of Colorado s rating of the Dam.<span style="mso-spacerun:yes">&nbsp; </span>The inspector has the authority to make the decision of the frequency of inspections.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> STOCKHOLDER CONCERNS:<o:p></o:p></p> <p class="style8"> Annie, via Debbie Christner requested a complete accounting on Loan #3 with CWCB for the Reservoir Expansion. <span style="mso-spacerun:yes">&nbsp;</span>This document will be included with May s documents. <o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <st1:place w:st="on"><st1:city w:st="on">Bryan</st1:City></st1:place> made a motion to adjourn, 2<sup>nd</sup> by Jerry.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.<o:p></o:p></p> <p class="style8"> Meeting was adjourned at 5:40 p.m.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p>_______________________________________<o:p></o:p></p> <p class="style8"> Debbie Christner, Secretary<o:p></o:p></p> <p class="style8"> <o:p></o:p> </p> <p class="style8"> <o:p></o:p> </p> <div class="style93"> <p align="center" class="style75"> OVERLAND DITCH AND RESERVOIR CO.</p> <p align="center" class="style75"> Board of Directors Meeting<o:p></o:p></p> <p align="center" class="style75"> March 10, 2011</p> <p align="center" class="style8"> Meeting was called to order at 4:00 p.m. by President Philip Ceriani<o:p></o:p></p> <p class="style8"> In attendance were:<o:p></o:p></p> <p class="style8"> Directors: <span style="mso-spacerun:yes">&nbsp;&nbsp;</span>Dave Kuntz, Debbie Gray, Bryan Klaseen and Jerry Adams<o:p></o:p></p> <p class="style8"> Secretary/Treasurer: <span style="mso-spacerun:yes">&nbsp;</span>Debbie Christner<o:p></o:p></p> <p class="style8"> Operations Manager; Bob Church<o:p></o:p></p> <p class="style8"> Shareholders: <span style="mso-spacerun:yes">&nbsp;&nbsp;</span>Annie Sievers and Dave Whittlesey <o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> INTERVIEWS<o:p></o:p></p> <p class="style8"> Philip Ceriani, Debbie Gray and Jerry Adams interviewed candidates for the Ditch Manager/Rider Trainee position, from 3:00 pm-4:00 pm<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> PRESENTATION OF AGENDA<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> MINUTES OF THE PREVIOUS MEETING<o:p></o:p></p> <p class="style8"> The minutes from the February 10, 2011 meetings were presented. <o:p></o:p> </p> <p class="style8"> Jerry made the motion to approve the minutes, 2<sup>nd</sup> by Debbie. <o:p></o:p> </p> <p class="style8"> Motion passed with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> TREASURER S REPORT<o:p></o:p></p> <p class="style8"> Debbie Christner handed out Balance Sheet, Budget Comparison, list of bills to pay, and the list of bills paid in February.<span style="mso-spacerun:yes">&nbsp; </span><o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p>Jerry made a motion to approve the financials and bills to pay, 2<sup>nd</sup> by Debbie. Motion passed with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p>The skidder in Pagosa Springs has been confirmed to be in good shape.<span style="mso-spacerun:yes">&nbsp; &nbsp;</span>Rundles is taking equipment to the area March 14 &amp; 15. <span style="mso-spacerun:yes">&nbsp;</span>The skidder will be brought back by Rundles making the delivery expense a little less.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p>Discussion was had regarding the cost of the skidder, O &amp; M and June debt service.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p>Jerry made a motion to call $8.00, with the O &amp; M, which includes the purchase of the skidder due in 30 days (4/15/2011) and the debt service portion of the call due in 60 days (5/15/2011), 2<sup>nd</sup> by <st1:city w:st="on"><st1:place w:st="on">Bryan</st1:place></st1:City>. Motion passed with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> OPERATIONS REPORT<o:p></o:p></p> <p class="style8"> Riprap at the Leroux Creek Pillars was completed.<span style="mso-spacerun:yes">&nbsp; </span>Discussion was held regarding the opening of the ditch, April 15<sup>th</sup> is the target date to begin this work.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OLD BUSINESS<o:p></o:p></p> <p class="style8"> <u>Reservoir Expansion </u> There have been two meetings with the core, the project is now on the fast track, <st1:city w:st="on"><st1:place w:st="on">Overland</st1:place></st1:City> is now the  Poster Child for these type of projects.<span style="mso-spacerun:yes">&nbsp; </span>Philip and consultants are working on the Purpose and Needs Statement, the process including public input should be apx. 60 days. <o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Jerry made a motion to authorize up to $10,000.00, to be paid out of the Dam expansion loan, for the cost of the Purpose and Needs Statement, 2<sup>nd</sup> by Dave.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <u>Policies and Procedures </u> This will be a project for Debbie Christner to get done this year.<u><o:p></o:p></u></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> NEW BUSINESS<o:p></o:p></p> <p class="style8"> Dave made a motion to hire one of the candidates, for the Ditch manager/Rider Trainee job, after checking his references. <o:p></o:p> </p> <p class="style8"> The beginning rate will be $12.50 with a review in two months, 2<sup>nd</sup> by Jerry. <o:p></o:p> </p> <p class="style8"> Motion passed, with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <st1:city w:st="on"><st1:place w:st="on">Bryan</st1:place></st1:City> has been working on cleaning ditches.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <st1:city w:st="on"><st1:place w:st="on">Bryan</st1:place></st1:City> made a motion to hirer Doug Christner to operate the lower ditch, 2<sup>nd</sup> by Dave.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> STOCKHOLDER CONCERNS:<o:p></o:p></p> <p class="style8"> Annie wants to make sure the old skidder is disposed of.<o:p></o:p></p> <p class="style8"> Annie would like to review the Purpose and Needs Statement.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Dave Whittlesey thanked the board for all their hard work.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> <st1:city w:st="on"><st1:place w:st="on">Bryan</st1:place></st1:City> made a motion to adjourn, 2<sup>nd</sup> by Jerry.<span style="mso-spacerun:yes">&nbsp; </span> Motion passed, with all in favor.<o:p></o:p></p> <p class="style8"> Meeting was adjourned at 5:17 p.m.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> _______________________________________<o:p></o:p></p> <p class="style8"> Debbie Christner, Secretary<o:p></o:p></p> </div> <p class="MsoNormal"> <o:p> __________________________________________________________________________________</o:p><o:p>_________________</o:p></p> <div class="style17"> </div> </img><p class="MsoNormal"> &nbsp;</p> <p class="MsoNormal"> &nbsp;</p> <p class="style8"> <o:p></o:p></p> <p align="center" class="style70"> OVERLAND DITCH AND RESERVOIR CO.<o:p></o:p></p> <p align="center" class="style70"> Board of Directors Meeting<o:p></o:p></p> <p align="center" class="style70"> February 10, 2011<o:p></o:p></p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> Meeting was called to order at 4:10 p.m. by Vice President Dave Kuntz.<o:p></o:p></p> <p class="style8"> In attendance were:<o:p></o:p></p> <p class="style8"> Directors: <span style="mso-spacerun:yes">&nbsp;&nbsp;</span>Debbie Gray, Bryan Klaseen and Jerry Adams<o:p></o:p></p> <p class="style8"> Secretary/Treasurer: <span style="mso-spacerun:yes">&nbsp;</span>Debbie Christner<o:p></o:p></p> <p class="style8"> Operations Manager; Bob Church<o:p></o:p></p> <p class="style8"> Shareholders: <span style="mso-spacerun:yes">&nbsp;&nbsp;</span>Mary Helen Church <o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> PRESENTATION OF AGENDA<o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> MINUTES OF THE PREVIOUS MEETING<o:p></o:p></p> <p class="style8"> The minutes from the January 13, 2011 meetings were presented. <o:p></o:p> </p> <p class="style8"> <st1:city w:st="on"><st1:place w:st="on">Bryan</st1:place></st1:City> made the motion to approve the minutes with a correction from Trash Rake to Trash Rack, 2<sup>nd</sup> by Jerry. <o:p></o:p> </p> <p class="style8"> Motion passed with all in favor.<o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> TREASURER S REPORT<o:p></o:p></p> <p class="style8"> Debbie Christner handed out Balance Sheet, Budget Comparison, list of bills to pay, and the list of bills paid in January.<span style="mso-spacerun:yes">&nbsp; </span><o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Jerry made a motion to approve the financials and bills to pay, 2<sup>nd</sup> by <st1:city w:st="on"><st1:place w:st="on">Bryan</st1:place></st1:City>. Motion passed with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Debbie asked Dave if he had the papers with him showing note balloon payments on the note for the Reservoir enlargement, that he spoke of at the annual meeting, he did.<span style="mso-spacerun:yes">&nbsp; </span>After reviewing the paper it was determined that it was not prepared by the CWCB, as it had other entities participating in the project that CWCB was not aware of.<span style="mso-spacerun:yes">&nbsp; </span>It is unclear who the author of the paper was.<span style="mso-spacerun:yes">&nbsp; </span>The CWCB confirmed the terms of the loan for the expansion:<span style="mso-spacerun:yes">&nbsp; </span> 30 year fixed at 2.5 % interest.<span style="mso-spacerun:yes">&nbsp; </span> There is a loan service fee of 1% on the money actually borrowed at project substantial completion, usually rolled into loan.<span style="mso-spacerun:yes">&nbsp; </span>The interest accrued during the design/construction phase will have to be paid at the time of substantial completion.<span style="mso-spacerun:yes">&nbsp; </span>At the current amount approved of $1,141,300.00. the annual payment will be $54,500.00 or $5.45 per share.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OPERATIONS REPORT<o:p></o:p></p> <p class="style8"> Riprap at the Leroux Creek Pillars and trash racks installed in front of gate valves at West Hubbard and West Terror will be completed before spring run off.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> A skidder has been located in Pagosa Springs for $15,000.00, it appears to be in good shape, newer and a little larger than our current skidder.<span style="mso-spacerun:yes">&nbsp; </span>Bob and the board are going to check it out.<o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OLD BUSINESS<o:p></o:p></p> <p class="style8"> <u>Trainee Applications</u>- Seven applications were selected to be the top candidates, Debbie will be getting a hold of these individuals with a list of questions. <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> NEW BUSINESS<o:p></o:p></p> <p class="style8"> None<o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> STOCKHOLDER CONCERNS:<o:p></o:p></p> <p class="style8"> None<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <st1:city w:st="on"><st1:place w:st="on">Bryan</st1:place></st1:City> made a motion to adjourn, 2<sup>nd</sup> by Jerry.<span style="mso-spacerun:yes">&nbsp; </span> Motion passed, with all in favor.<o:p></o:p></p> <p class="style8"> Meeting was adjourned at 5:15 p.m.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> _______________________________________<o:p></o:p></p> <p class="style8"> Debbie Christner, Secretary<o:p></o:p></p> <p class="style73"> &nbsp;</p> <p class="MsoNormal"> <o:p> __________________________________________________________________________________&nbsp;</o:p></p> <b> <st1:city> <st1:city> <st1:state> <p align="center" class="style70"> OVERLAND DITCH AND RESERVOIR CO.<o:p></o:p></p> <p align="center" class="style17"> <o:p>&nbsp;</o:p><span class="style76">Board of Directors Meeting</span><o:p></o:p></p> <p align="center" class="style70"> January 13, 2011<o:p></o:p></p> <p align="center" class="style34"> &nbsp;</p> </b> <p class="style73"> Meeting was called to order at 3:06 p.m. by President Ceriani.<o:p></o:p></p> <p class="style73"> In attendance were:<o:p>&nbsp;</o:p></p> <p class="style72"> <span class="style76">Directors: </span><span class="style76" style="mso-spacerun:yes">&nbsp;</span><span class="style76">Dave Kuntz, Debbie Gray, Bryan Klaseen and Jerry Adams</span></p> <p class="style72"> <span class="style76">Secretary/Treasurer: </span><span class="style76" style="mso-spacerun:yes">&nbsp;</span><span class="style76">Debbie Christner</span><o:p></o:p></p> <p class="style73"> Operations Manager; Bob Church<o:p></o:p></p> <p class="style72"> <span class="style76">Ditch Riders:</span><span class="style76" style="mso-spacerun:yes">&nbsp; </span><span class="style76">Bill Stahl, </span> <o:p></o:p> </p> <p class="style72"> <span class="style76">Shareholders: </span><span class="style76" style="mso-spacerun:yes">&nbsp;&nbsp;</span><span class="style76">Mary Helen Church &amp; Dave Whittlesey</span><o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style73"> PRESENTATION OF AGENDA<o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p>The Presidents newsletter was added under New Business<o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style73"> MINUTES OF THE PREVIOUS MEETING<o:p></o:p></p> <o:p>&nbsp;</o:p><p class="style73"> The minutes from the December 9, 2010 meetings were presented. <o:p></o:p> </p> <p class="style73"> <o:p>&nbsp;</o:p><span class="style75"><span class="style14">Bryan made the motion to approve the minutes, 2</span><sup><span class="style14">nd</span></sup><span class="style14"> by Dave. </span></span> <o:p></o:p> </p> <p class="style73"> Motion passed with all in favor.<o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style73"> TREASURER S REPORT<o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p><span class="style76">Debbie Christner handed out a Balance Sheet, Budget Comparison, list of bills to pay, and the list of bills paid in December.</span><span class="style76" style="mso-spacerun:yes">&nbsp; </span><o:p></o:p> </p> <p class="style73"> <o:p>&nbsp;</o:p>After getting the explanation from The Forest Service for the annual increase in fees the board has decided to look into the assessed values further. <o:p></o:p> </p> <p class="style73"> <o:p>&nbsp;</o:p><span class="style75"><span class="style14">Dave made a motion to send a letter of protest, 2</span><sup><span class="style14">nd</span></sup><span class="style14"> by Jerry. Motion passed with all in favor.</span></span><o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p><span class="style75"><span class="style14">Bryan made a motion to approve the financials and bills to pay, 2</span><sup><span class="style14">nd</span></sup><span class="style14"> by Jerry. Motion passed with all in favor.</span></span><o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style73"> OPERATIONS REPORT<o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p>Riprap at the Leroux Creek Pillars and trash rakes installed in front of gate valves at West Hubbard and West Terror will be completed by spring run off.<o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style73"> COMMITTEE REPORTS<o:p></o:p></p> <p class="style72"> <span class="style75"><u><span class="style14">Reservoir Expansion</span></u><span class="style14">- The COE and EPA met last week in Grand Junction and have an agreement for permitting the Overland expansion.</span></span><span class="style76" style="mso-spacerun:yes">&nbsp; </span> <span class="style76">There will be a meeting on January 20, 2011 regarding this procedure, several board members will attend.</span><o:p></o:p></p> <p class="style73"> Lance Rundle, Eric Edwards &amp; Robert Aragon attended this portion of the meeting to discuss the slide repair prepared by Applegate.<o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p><span class="style76">Rundle talked about the reservoir expansion costs at this time.</span><span class="style76" style="mso-spacerun:yes">&nbsp; </span><span class="style76">For the expansion, construction costs of $1,300,000.00  $1, 400,000.00 are in line, barring no surprises.</span><span class="style76" style="mso-spacerun:yes">&nbsp; </span> <span class="style76">Engineering is typically 15%.</span><o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p>Phil sent a letter to the CWCB renewing the loan for the Overland Expansion.<o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style73"> OLD BUSINESS<o:p></o:p></p> <p class="style72"> <span class="style75"><u><span class="style14">Sinkhole &amp; Remote Sensing at Oak Mesa</span></u><span class="style14">- The Grant will be submitted by the end of the month.</span></span><o:p></o:p></p> <p class="style72"> <u><o:p><span class="style76" style="text-decoration:none">&nbsp;</span></o:p></u><span class="style75"><u><span class="style14">Ditch Manager &amp; Ditch Rider trainee position</span></u><span class="style14">- Debbie presented the board with 26 applications for review. </span></span> <o:p></o:p> </p> <p class="style73"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style73"> NEW BUSINESS<o:p></o:p></p> <p class="style72"> <span class="style76"><u>Annual Meeting</u></span>:<span class="style76" style="mso-spacerun:yes">&nbsp; </span><span class="style76">Preliminary yields from Bruce Marvin will be presented. </span> <o:p></o:p> </p> <p class="style73"> Mary Helen Church said a group of women on the mesa would like to bring refreshments for the meeting.<o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p><span class="style76">Dave brought up an error in the president s letter, at the bottom of page 3, the letter states; currently $10.00 of your assessment is used to service this debt.</span><span class="style76" style="mso-spacerun:yes">&nbsp; </span><span class="style76">Note that in the summer of 2018 one loan will be extinguished and the cost will drop to $6.85 per share until December of 2030.</span><span class="style76" style="mso-spacerun:yes">&nbsp; </span><span class="style76">It should say:</span><span class="style76" style="mso-spacerun:yes">&nbsp; </span> <span class="style76">currently $6.77 of your assessment is used to service this debt.</span><span class="style76" style="mso-spacerun:yes">&nbsp; </span> <span class="style76">Note that in the summer of 2018 one loan will be extinguished and the cost will drop to $3.26 per share until December of 2030.</span><span class="style76" style="mso-spacerun:yes">&nbsp; </span><o:p></o:p> </p> <p class="style73"> <o:p>&nbsp;</o:p>Craig Ullmann, from Applegate, dropped by the meeting a few questions were asked regarding the sink hole repair.<o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style73"> STOCKHOLDER CONCERNS:<o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p>None<o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style73"> ANNUAL BUDGET;<o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p>The board went into a work session to put together the annual budget.<o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p></p> <p class="style73"> Meeting was adjourned at 5:30 p.m.<o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p>_______________________________________<o:p></o:p></p> <p class="style73"> Debbie Christner, Secretary<o:p></o:p></p> <p class="style73"> &nbsp;</p> <p class="MsoNormal"> <o:p> __________________________________________________________________________________&nbsp;</o:p></p> <b> <p align="center" class="style34"> OVERLAND DITCH AND RESERVOIR COMPANY</p> <p align="center" class="style34"> ANNUAL SHAREHOLDERS MEETING</p> <p align="center" class="style34"> February 8, 2010</p> <p class="style35"> &nbsp;</p> <p class="style35"> CALL TO ORDER</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> President Howe called the meeting to order at 7:06<span style="mso-spacerun:yes">&nbsp; &nbsp;</span></p> <p class="style35"> In attendance were:</p> <p class="style35"> Directors; Tom Howe, Dave Kuntz, Bryan Klaseen, Phil Ceriani and Naomi Kasper. </p> <p class="style35"> Secretary/Treasurer; Debbie Christner</p> <p class="style35"> Operations Manager, Bob Church</p> <p class="style35"> Guests; Paul Schmucker and Steve Tuck, Water Commissioners,</p> <p class="style35"> Bruce Marvin of Western Engineers,</p> <p class="style35"> Kirk Russell of CWCB<o:p>&nbsp;</o:p></p> <p class="style35"> Tom introduced Debbie Christner the Secretary/Treasure since June.</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> ROLL CALL<o:p>&nbsp;</o:p></p> <p class="style35"> Debbie Christner called roll.</p> <p class="style35"> The credentials Committee, of Nomi Gray, Mary Helen Church and Steve Wolcott confirmed a Quorum of 6,892 consisting of 4,186 shares present and 2,706 shares represented by proxy.<span style="mso-spacerun:yes">&nbsp; </span>A quorum was declared.</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> AGENDA/2009 ANNUAL MEETING MINUTES<o:p>&nbsp;</o:p></p> <p class="style35"> Agendas and 2009 Annual meeting minutes were presented as a handout at the beginning of the meeting.<span style="mso-spacerun:yes">&nbsp; </span>Tom asked for additions to the agenda, there were none.</p> <p class="style35"> Veronica Minch made the motion to accept the agenda and the 2009 Annual meeting minutes, seconded by Bill Bishop.<span style="mso-spacerun:yes">&nbsp;&nbsp; </span>Motion passed unanimously<o:p>&nbsp;</o:p></p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> PRESIDENT S REPORT<o:p>&nbsp;</o:p></p> <p class="style35"> The report was presented as a handout at the beginning of the meeting.</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> GUEST REPORTS<o:p>&nbsp;</o:p></p> <p class="style35"> Jerry Otero from Senator Michael Bennet s staff called right before the meeting and stated due to a family emergency he would not be able to attend.<o:p>&nbsp;</o:p></p> <p class="style35"> Bruce Marvin reviewed his work this year on behalf of the dam expansion project.<span style="mso-spacerun:yes">&nbsp; </span>He said that permitting began in 2005 and has a ways to go.<span style="mso-spacerun:yes">&nbsp; </span>He was more optimistic last year than he d been in a couple of years and continues with that optimism.<span style="mso-spacerun:yes">&nbsp; </span>2,500 square feet of FENS is holding up the progress, <st1:placename>Black</st1:PlaceName> <st1:placetype> Lakes</st1:PlaceType> has a similar <st1:place>Fens</st1:place> concern and has received approvals.<span style="mso-spacerun:yes">&nbsp; </span>This provided a template for the 2008 Overland inundation of <st1:place>FENS</st1:place> study.<span style="mso-spacerun:yes">&nbsp; </span>The results were the new inundation is part of a larger inundation and the case submitted showed no effect.<span style="mso-spacerun:yes">&nbsp; </span>Many agencies have viewed the report positively.<span style="mso-spacerun:yes">&nbsp; </span>The Core is working on an overall permit for the Grand Mesa, with <st1:city><st1:place>Overland</st1:place></st1:City> being a part of this.<span style="mso-spacerun:yes">&nbsp; </span>This last summer the EPA and Forest Service had an initial meeting, they have to decide what studies are warranted.<span style="mso-spacerun:yes">&nbsp; </span>There is no chance for construction in 2010.<span style="mso-spacerun:yes">&nbsp; </span> Bruce has determined the cost projections currently at $1.8 million. <span style="mso-spacerun:yes">&nbsp;</span><o:p>&nbsp;</o:p></p> <p class="style35"> Discussion was had regarding the cost per share, with the answer being determined upon</p> <p class="style35"> many factors.<span style="mso-spacerun:yes">&nbsp; </span>It will depend on any grants received and the timing in conjunction with a loan that will be paid in full in 2018.<o:p>&nbsp;</o:p></p> <p class="style35"> Discussion was had regarding the storing of the additional shares.</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> NEW DECREES<o:p>&nbsp;</o:p></p> <p class="style35"> Steve Tuck gave his presentation.<span style="mso-spacerun:yes">&nbsp; </span>He stated that the additional shares </p> <p class="style35"> can be stored in different ways.<o:p>&nbsp;</o:p></p> <p class="style35"> With Steve Tuck, Water Commissioner and Aaron Clay, <st1:city>Overland</st1:City> s Attorneys, guidance and expertise <st1:city><st1:place>Overland</st1:place></st1:City> was able to obtain:<o:p>&nbsp;</o:p></p> <p class="style35"> Absolute right for 970.73 acre feet to the Overland Reservoir No. 1 made absolute.</p> <p class="style35"> Decree signed December 22, 2009.<o:p>&nbsp;</o:p></p> <p class="style35"> Absolute right for 50.0 c.f.s. from the Overland Ditch, Roatcap Diversion.</p> <p class="style35"> Decree signed February 8, 2010.<o:p>&nbsp;</o:p></p> <p class="style35"> Conditional water right of 20.0 c.f.s. for hydropower. Decree to be signed this month<o:p>&nbsp;</o:p></p> <p class="style35"> Kirk Russell from CWCB gave an overall synopsis of the CWCB (Colorado Water Conservation Bureau).<span style="mso-spacerun:yes">&nbsp; </span>The CWCB has two pots of money, one comes from severance tax and is to be used solely for new projects.<span style="mso-spacerun:yes">&nbsp; </span>The second pot is the construction fund and is used for the operation of CWCB.<span style="mso-spacerun:yes">&nbsp; </span>No general assembly funds are involved.<span style="mso-spacerun:yes">&nbsp; </span>The state has taken a lot of money from CWCB in the last few months.<span style="mso-spacerun:yes">&nbsp; </span>Overland is in good standing but in these times nothing is guaranteed.<span style="mso-spacerun:yes">&nbsp; </span>The type of project <st1:city><st1:place> Overland</st1:place></st1:City> is doing is at the top of their priority list.<span style="mso-spacerun:yes">&nbsp; </span>The CWCB does loan for Hydro projects.<o:p>&nbsp;</o:p></p> <p class="style35"> Annie Sievers moved for the board to approve a steering or advisory committee,</p> <p class="style35"> which would include one board member, to push on the dam expansion.<span style="mso-spacerun:yes">&nbsp; </span>This motion was seconded by Lance Badger.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed unanimously</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> TREASURER S REPORT/2010 BUDGET AND ASSESSMENT<o:p>&nbsp;</o:p></p> <p class="style35"> 2009 Balance Sheet, 2009 Budget. 2009 Actual and 2010 Budget were presented as<span style="mso-spacerun:yes">&nbsp; </span>handouts at the beginning of the meeting.<o:p>&nbsp;</o:p></p> <p class="style35"> The board recommends that an assessment of $14.00, called as needed, be set for 2010.</p> <p class="style35"> There was discussion about having the assessment be higher, since it is only used if needed and if needed this is usually caused by an emergency.<span style="mso-spacerun:yes">&nbsp; </span>Then it takes time to go through the process to raise the call assessment.<span style="mso-spacerun:yes">&nbsp; </span>Bob Church moved to approve the budget and set the assessment at $17.00 to be called as and if needed, seconded by Annie Sievers. One opposed, Motion passed.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> ELECTION OF BOARD MEMBERS<o:p>&nbsp;</o:p></p> <p class="style35"> The seats held by Tom Howe and Naomi Kasper are up for election.<span style="mso-spacerun:yes">&nbsp; </span>The floor was opened for nominations.<span style="mso-spacerun:yes">&nbsp; </span>Susan Whittlesey nominated Debbie Gray, Bryan Klauseen nominated Jerry Adams.<span style="mso-spacerun:yes">&nbsp; </span>Tom Howe asked three times for more nominations.</p> <p class="style35"> Bob Church moved that nominations cease, seconded by Dave Whittlesey.<span style="mso-spacerun:yes">&nbsp; </span>There was no discussion.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed unanimously.<span style="mso-spacerun:yes">&nbsp; </span>Since there were two nominations for two vacant seats, there was no election.<o:p>&nbsp;</o:p></p> <p class="style35"> Everyone thanked Tom Howe and Naomi Kasper for all their hard work and service on the <st1:place>Overland</st1:place> board.<span style="mso-spacerun:yes">&nbsp; </span>It was much appreciated by all.<o:p>&nbsp;</o:p></p> <p class="style35"> Bryan Klaseen moved to adjourn, seconded by Dave Kuntz. </p> <p class="style35"> Meeting was adjourned at 8:45.<o:p>&nbsp;</o:p></p> <p class="style35"> _________________________________</p> <p class="style35"> Debbie Christner, Secretary</p> <p class="style35"> &nbsp;</p> <p class="style35"> &nbsp;</p> </b> <p class="MsoNormal"> &nbsp;</p> <p class="style73"> &nbsp;</p> <p class="MsoNormal"> <o:p> __________________________________________________________________________________&nbsp;</o:p></p> <p class="MsoNormal"> &nbsp;</p> <p class="MsoNormal"> &nbsp;</p> <p class="MsoNormal"> &nbsp;</p> <p align="center" class="style52"> &nbsp;</p> <p align="center" class="style70"> OVERLAND DITCH AND RESERVOIR CO.<o:p></o:p></p> <p align="center" class="style70"> Board of Directors Meeting<o:p></o:p></p> <p align="center" class="style70"> December 9, 2010<o:p></o:p></p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style73"> Meeting was called to order at 6:30 p.m. by President Ceriani.<o:p></o:p></p> <p class="style73"> In attendance were:<o:p></o:p></p> <p class="style72"> <span class="style76">Directors: </span> <span style="mso-spacerun:yes" class="style76">&nbsp;</span><span class="style76">Dave Kuntz, Debbie Gray, Bryan Klaseen and Jerry Adams</span><o:p></o:p></p> <p class="style72"> <span class="style76">Secretary/Treasurer: </span> <span style="mso-spacerun:yes" class="style76">&nbsp;</span><span class="style76">Debbie Christner</span><o:p></o:p></p> <p class="style73"> Shareholders: Bob Church, Mary Helen Church, Annie Sievers and Dave Whittlesey<o:p></o:p></p> <p class="style72"> <span class="style76">Other:</span><span style="mso-spacerun:yes" class="style76">&nbsp; </span><span class="style76">Bill Stahl</span><o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p></p> <p class="style73"> MINUTES OF THE PREVIOUS MEETING<o:p></o:p></p> <p class="style73"> The minutes from the November 11, 2010 meetings were presented. <o:p></o:p> </p> <p class="style72"> <span class="style75"><span class="style14">Dave made the motion to approve the minutes, 2</span><sup><span class="style14">nd</span></sup><span class="style14"> by Jerry. </span> </span> <o:p></o:p> </p> <p class="style73"> Motion passed with all in favor.<o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p></p> <p class="style73"> TREASURER S REPORT<o:p></o:p></p> <p class="style72"> <span class="style76">Debbie Christner handed out a Balance Sheet, Budget Comparison, list of bills to pay, and the list of bills paid in November.</span><span style="mso-spacerun:yes" class="style76">&nbsp; </span><o:p></o:p> </p> <p class="style73"> <o:p>&nbsp;</o:p></p> <p class="style72"> <span class="style76">The Forest Service bill increases every year, Debbie will call the Forest Service to get an explanation for the increase.</span><span style="mso-spacerun:yes" class="style76">&nbsp; </span><span class="style75"><span class="style14">Jerry made a motion to approve the financials and bills to pay, 2</span><sup><span class="style14">nd</span></sup><span class="style14"> by Dave. Motion passed with all in favor.</span></span><o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p></p> <p class="style73"> <o:p>&nbsp;</o:p></p> <p class="style73"> OPERATIONS REPORT<o:p></o:p></p> <p class="style72"> <span class="style76">Bob Church gave a report on the clean up of the area affected by the ditch clean up on the Cooney property.</span><span style="mso-spacerun:yes" class="style76">&nbsp; </span> <span class="style76">Bob has been doing maintenance on the skidder.</span><span style="mso-spacerun:yes" class="style76">&nbsp; </span><span class="style76">Steve Tuck would like trash rakes installed in front of gate valves at West Hubbard and West Terror.</span><span style="mso-spacerun:yes" class="style76">&nbsp; </span><span class="style76">Bob will get this done.</span><o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p></p> <p class="style73"> <o:p>&nbsp;</o:p></p> <p class="style73"> COMMITTEE REPORTS<o:p></o:p></p> <p class="style72"> <span class="style75"> <u><span class="style14">Reservoir Expansion</span></u><span class="style14">- Steve Moore is the U.S. Corps of Engineers person assigned to </span></span> <st1:place w:st="on"><st1:city w:st="on"> <span class="style75"><span class="style14">Overland</st1:City></span></span></st1:place>.<span style="mso-spacerun:yes" class="style76">&nbsp; </span> <span class="style75"><span class="style14">Sue Nall, Steve s boss said they are working on getting the </span> <st1:place w:st="on"><span class="style14">Overland</span></st1:place><span class="style14"> permitting going.</span></span><span style="mso-spacerun:yes" class="style76">&nbsp; </span> <span class="style76">The goal is to get the environmental element going this Spring.</span><o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p></p> <p class="style73"> <o:p>&nbsp;</o:p></p> <p class="style73"> OLD BUSINESS<o:p></o:p></p> <p class="style72"> <span class="style76"> <u>West Reservoir:</u></span><span style="mso-spacerun:yes" class="style76">&nbsp; </span> <span class="style76">Not a viable alternative at this time.</span><o:p></o:p></p> <p class="style72"> <u><o:p><span style="text-decoration:none" class="style76">&nbsp;</span></o:p></u></p> <p class="style72"> <span class="style75"> <u><span class="style14">Dam Emergency Action Plan</span></u><span class="style14">-Completed.</span></span><o:p></o:p></p> <p class="style72"> <u><o:p><span style="text-decoration:none" class="style76">&nbsp;</span></o:p></u></p> <p class="style72"> <span class="style75"> <u><span class="style14">Applegate Report </span> </u><span class="style14">The report engineering the slide repair is completed and a grant is being applied for to assist in the cost.</span></span><span style="mso-spacerun:yes" class="style76">&nbsp; </span> <span class="style76">Annie Sievers has been talking with Brian at NRCS regarding Grant money and is looking into the CIG (Conservation Innovation Grant), it is a 50% cost share and the remaining 50% can be a loan.</span><o:p></o:p></p> <p class="style72"> <u><o:p><span style="text-decoration:none" class="style76">&nbsp;</span></o:p></u></p> <p class="style72"> <span class="style75"> <u><span class="style14">Ditch Manager &amp; Ditch Rider</span></u><span class="style14">- Dave made a motion to advertise for a trainee to learn how the ditch works, 2</span><sup><span class="style14">nd</span></sup><span class="style14"> by Jerry.</span></span><span style="mso-spacerun:yes" class="style76">&nbsp; </span> <span class="style76">Motion passed, with all in favor </span> <o:p></o:p> </p> <p class="style72"> <span class="style75"><span class="style14">Jerry made a motion to re-hire Bill Stahl, as Ditch Rider and Bob Church, as Ditch Manager for 2011, 2</span><sup><span class="style14">nd</span></sup><span class="style14"> by </span></span> <st1:city w:st="on"> <span class="style75"><st1:place w:st="on"><span class="style14">Bryan</span></st1:place><span class="style14"></st1:City></span></span>.<span style="mso-spacerun:yes" class="style76">&nbsp; </span> <span class="style76">Three were in favor, one opposed.</span><span style="mso-spacerun:yes" class="style76">&nbsp; </span> <span class="style76">Motion passed.</span><span style="mso-spacerun:yes" class="style76">&nbsp; </span><o:p></o:p> </p> <p class="style73"> <o:p>&nbsp;</o:p></p> <p class="style73"> <o:p>&nbsp;</o:p></p> <p class="style73"> NEW BUSINESS<o:p></o:p></p> <p class="style72"> <span class="style76"> <u>Augmentation</u></span>:<span style="mso-spacerun:yes" class="style76">&nbsp; </span> <span class="style75"><span class="style14">The </span> <st1:place w:st="on"><span class="style14">North Fork</span></st1:place><span class="style14"> needs more augmentation, there was discussion regarding any one interested in setting up a study group.</span></span><span style="mso-spacerun:yes" class="style76">&nbsp; </span> <span class="style76">Nothing was decided.</span><o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p></p> <p class="style72"> <span class="style76"> <u>Annual Meeting</u></span>:<span style="mso-spacerun:yes" class="style76">&nbsp; </span> <span class="style76">There will be a special meeting in January to put together a budget.</span><span style="mso-spacerun:yes" class="style76">&nbsp; </span> <span class="style76">Dave requested that individuals, with information on the cost of the Reservoir expansion, present this information, to the stockholders, at the annual meeting.</span><o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p></p> <p class="style72"> <span class="style76"> <u>Ditch Maintenance</u></span>:<span style="mso-spacerun:yes" class="style76">&nbsp; </span> <span class="style76">There was discussion about adding a remote measuring device at Cow Creek, this was decided to not be a help, the Oak Mesa location is more beneficial.</span><span style="mso-spacerun:yes" class="style76">&nbsp; </span><o:p></o:p> </p> <p class="style72"> <span class="style76">Due to the expense it will be looked at in a few years.</span><span style="mso-spacerun:yes" class="style76">&nbsp; </span><o:p></o:p> </p> <p class="style73"> <o:p>&nbsp;</o:p></p> <p class="style73"> <o:p>&nbsp;</o:p></p> <p class="style73"> STOCKHOLDER CONCERNS:<o:p></o:p></p> <p class="style72"> <span class="style76">Dave Whittlesey is concerned about getting water to the mesa early in the spring and in the correct volume for his pivots to operate. </span> <span style="mso-spacerun:yes" class="style76">&nbsp;</span><span class="style76">Annie Sievers stated that she was pleased with last years water run in volume and length of time.</span><span style="mso-spacerun:yes" class="style76">&nbsp; </span> <span class="style76">There was discussion regarding due diligence and stored decrees.</span><o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p></p> <p class="style73"> ADJOURNMENT <o:p></o:p> </p> <p class="style72"> <st1:city w:st="on"><span class="style75"><st1:place w:st="on"><span class="style14">Bryan</span></st1:place><span class="style14"></st1:City> made a motion to adjourn, 2</span><sup><span class="style14">nd</span></sup><span class="style14"> by Jerry.</span></span><span style="mso-spacerun:yes" class="style76">&nbsp; </span> <span class="style76">Motion passed, with all in favor.</span><o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p></p> <p class="style73"> Meeting was adjourned at 8:45 p.m.<o:p></o:p></p> <p class="style73"> <o:p>&nbsp;</o:p>_______________________________________<o:p></o:p></p> <p class="style73"> Debbie Christner, Secretary<o:p></o:p></p> <p class="style73"> <o:p></o:p> </p> <b> <st1:city> <st1:state> <st1:city> <st1:state> <st1:state> <st1:city> <st1:city> <st1:placename> <st1:placetype> <st1:state> <st1:city> <p align="center" class="style35" style="mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;text-align:center"> ___________________________________________________________________________________</p> </b> <p class="MsoNormal" align="center" style="text-align: center; margin-bottom: 0;">&nbsp;</p> <p align="center" class="style35"> OVERLAND DITCH AND RESERVOIR CO.</p> <p align="center" class="style35"> Board of Directors Meeting</p> <p align="center" class="style35"> <st1:date Month="11" Day="11" Year="2010">November 11, 2010</st1:date></p> <p align="center" class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> Meeting was called to order at <st1:time Hour="16" Minute="4">4:04 p.m.</st1:time> by President Ceriani.</p> <p class="style35"> In attendance were:</p>