ÿþ<!DOCTYPE html PUBLIC "-//W3C//DTD HTML 4.01 Transitional//EN"> <html> <head> <meta http-equiv="content-type" content="text/html;charset=ISO-8859-1"> <meta name="generator" content="Microsoft FrontPage 12.0"> <title>Overland Ditch and Reservoir Company</title> <style type="text/css" media="screen"> <!-- .picborder { border-style: solid; border-width: 3px 0px 3px 0px; border-color: black } .personel { color: black; font-style: normal; font-weight: 500; font-size: 12pt; font-family: Arial, Helvetica, Geneva, Swiss, SunSans-Regular } .divider { border-top: 0px; border-right: 0px; border-bottom: 0px; border-left: 3px solid black } .tdiv { border-top: 3px solid black; border-right: 0px; border-bottom: 0px; border-left: 0px } .bdiv { border-top: 0px solid; border-right: 0px solid; border-bottom: 2px solid black; border-left: 0px none } .bdiv1 { border-top: 0px solid; border-right: 0px solid; border-bottom: 3px solid black; border-left: 0px none } .para { font-variant: normal; line-height: normal; font-family: Arial, Helvetica, Geneva, Swiss, SunSans-Regular; text-align: left; text-indent: 0px; word-spacing: normal; letter-spacing: normal; vertical-align: middle } --> </style> <meta name="Microsoft Border" content="none, default"> </head> <body bgcolor="#020c2c" leftmargin="15"> <table border="0" cellspacing="0" cellpadding="0" style="border-collapse: collapse" width="1470"> <tr height="20"> <td width="1" height="20" background="images/images/table-round_top_left.gif"></td> <td height="20" background="images/images/table-round_top_middle.gif" width="1470"></td> <td width="1" height="20" background="images/images/table-round_top_right.gif"></td> </tr> <tr> <td width="1" background="images/images/table-round_left.gif"></td> <td background="images/images/table-round_middle.gif" width="1470"> <div align="center"> <center> <table width="70" border="0" cellpadding="0" style="border-collapse: collapse" height="36098"> <tr> <td colspan="2" width="750" height="51"> <div align="center"> <a href="/"> <img src="images/header.gif" alt="" border="0" width="660" height="51"></a></div> </td> </tr> <tr> <td colspan="2" width="750" height="81"> <div align="center"> <img class="picborder" src="images/overlandpano.jpg" alt="" border="0" width="640" height="75"></div> </td> </tr> <tr> <td class="bdiv1" colspan="2" width="1474" style="height: 35px"><font color="#c1e7ef">b</font></td> </tr> <tr> <td colspan="2" valign="top" width="750" height="35532" > <p class="MsoNormal" align="center" style="text-align: center; margin-bottom: 0;">&nbsp; </p> <p class="MsoNormal" align="center" style="text-align: center; margin-bottom: 0;">&nbsp;</p> <p align="center" class="style39"> OVERLAND DITCH AND RESERVOIR CO</p> <p align="center" class="style39"> Board of Directors Meeting</p> <p align="center" class="style39"> July 8, 2010</p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p></p> <p class="style39"> Meeting was called to order at 4:05 p.m. by President Ceriani.</p> <p class="style39"> In attendance were:</p> <p class="style39"> Directors; Jerry Adams, Dave Kuntz and Bryan Klaseen, Debbie Gray</p> <p class="style39"> Secretary/Treasurer; Debbie Christner</p> <p class="style39"> Operations Manager; Bob Church</p> <p class="style39"> Ditch Riders:<span style="mso-spacerun:yes">&nbsp; </span>Bill Stahl, </p> <p class="style39"> Water Commissioners:<span style="mso-spacerun:yes">&nbsp; </span>Steve Tuck and Paul Schmucker</p> <p class="style39"> Shareholders:<span style="mso-spacerun:yes">&nbsp; </span>Mary Helen Church, Annie Sievers, Nomi Gray, Dave Whittlesey </p> <p class="style39"> and Reg Cridler.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> PRESENTATION OF AGENDA</p> <p class="style39"> No changes</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> MINUTES OF THE PREVIOUS MEETING</p> <p class="style39"> The minutes from the June 10, 2010 meetings were presented. </p> <p class="style39"> <st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to approve the minutes 2<sup>nd</sup> by Jerry. </p> <p class="style39"> Motion passed with all in favor.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> TREASURER S REPORT</p> <p class="style39"> Debbie Christner handed out a Balance Sheet, Budget Comparison, a list of bills to pay and the list of bills paid in June.</p> <p class="style39"> Debbie noted that the insurance line item looked strange due to the previous insurance being cancelled and refunds checks received, the new insurance will be paid this month.</p> <p class="style39"> The previous Insurance Co charged a fee for canceling, negating any savings on the new policy for this year.<span style="mso-spacerun:yes">&nbsp; </span>Next year the insurance savings will be $1,700.00, the new policy has an increased aggregate payment amount.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> Discussion was had regarding the next call. <span style="mso-spacerun:yes">&nbsp;</span>This lead into the discussion regarding</p> <p class="style39"> the Applegate proposal of $8,400.00 which is inclusive of the June 16 site visit, for complete engineering to fix the slide/sink hole area close to Windy Point.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style39"> Jerry made a motion to approve the engineering proposal from Applegate 2<sup>nd</sup> by Dave. Motion passed with all in favor.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> Adding in the above amount the call was set at $4.00.<span style="mso-spacerun:yes">&nbsp; </span>The total approved for the year is $17.00, the 1<sup>st</sup> call was for $7.53, with the final call in October we are right on target.</p> <p class="style39"> Dave made a motion to set the call at $4.00 due August 31st, 2<sup>nd</sup> by Jerry. Motion passed with all in favor.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> Jerry made a motion to approve the financials and bills to pay, 2<sup>nd</sup> by <st1:city><st1:place>Bryan</st1:place></st1:City>. Motion passed with all in favor.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> OPERATIONS REPORT</p> <p class="style39"> Phil addressed the concerns of flow being too much or too little.<span style="mso-spacerun:yes">&nbsp; </span>Flow charts for 2008-2010 were handed out, 2010 has been the steadiest flow to date.<span style="mso-spacerun:yes">&nbsp; </span>Bob talked about all the things that can change flow and the challenges keeping the flow level.<span style="mso-spacerun:yes">&nbsp; </span>The Reservoir is currently at 37.2.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style39"> Steve Tuck presented a report explaining what happens to ditch flows and transit loss, which is ½ a percent per mile.<span style="mso-spacerun:yes">&nbsp; </span> This is a very good delivery for any ditch in this valley.</p> <p class="style39"> There was discussion about the winds this year and the weather last fall; both have really affected the water levels.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> Paul Schmucker said a new staff gauge is needed at the 2 flume and the Oak Mesa flume needs replaced.<span style="mso-spacerun:yes">&nbsp; </span><st1:city><st1:place> Overland</st1:place></st1:City> will reapply for the BOR Grant and look into other funding sources.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> Discussion was had regarding maintaining 45 , whether this was a minimum or maximum.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> Dave made a motion for the water delivered to the mesa to be maintained at 42/43 feet on the <st1:city><st1:place>Mesa</st1:place></st1:City>. 2<sup>nd</sup> by Jerry. Motion passed with all in favor.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> COMMITTEE REPORTS</p> <p class="style39"> <u>Reservoir Expansion</u>- There was a meeting last week between the EPA, Forest Service and Corp of Engineers, this was a step forward.<span style="mso-spacerun:yes">&nbsp; </span>A couple of project that have Fen have recently moved forward.<span style="mso-spacerun:yes">&nbsp; </span> Construction costs have gone down some, helping our numbers stay on target.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> <u>Policy and Procedures</u>-On going</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> OLD BUSINESS</p> <p class="style39"> <u>Dam Emergency Action Plan</u>.-Bruce Marvin says it will be completed by the time</p> <p class="style39"> the dam inspection happens.</p> <p class="style39"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style39"> SHAREHOLDER S CONCERNS</p> <p class="style39"> Reg has a rotary mower available for hire for ditch maintenance.</p> <p class="style39"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style39"> ADJOURNMENT</p> <p class="style39"> Dave made a motion to adjourn, 2<sup>nd</sup> by Jerry.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.</p> <p class="style39"> Meeting was adjourned at 5:09 p.m.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> _______________________________________</p> <p class="style39"> Debbie Christner, Secretary<o:p></o:p></p> <p align="center" class="style35"> &nbsp;</p> <p class="MsoNormal" align="center" style="text-align: center; margin-bottom: 0;">&nbsp;</p> <p class="MsoNormal" align="center" style="text-align: center; margin-bottom: 0;">&nbsp;</p> <p class="style39"> <o:p></o:p></p> <b> <st1:city> <st1:state> <st1:city> <st1:state> <st1:state> <st1:city> <st1:city> <st1:placename> <st1:placetype> <st1:state> <st1:city> <p align="center" class="style35" style="mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;text-align:center"> ___________________________________________________________________________________</p> </b> <p align="center" class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;text-align:center"> </p> <p class="MsoNormal" align="center" style="text-align: center; margin-bottom: 0;">&nbsp;</p> <p align="center" class="style39"> OVERLAND DITCH AND RESERVOIR CO.<o:p>&nbsp;</o:p></p> <p align="center" class="style39"> Board of Directors Meeting</p> <p align="center" class="style39"> <st1:date Year="2010" Day="10" Month="6">June 10, 2010</st1:date></p> <p align="center" class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> Meeting was called to order at <st1:time Minute="2" Hour="16">4:02 p.m.</st1:time> by President Ceriani.</p> <p class="style39"> In attendance were:</p> <p class="style39"> Directors; Jerry Adams, Dave Kuntz and Bryan Klaseen</p> <p class="style39"> Secretary/Treasurer; Debbie Christner</p> <p class="style39"> Operations Manager; Bob Church</p> <p class="style39"> Ditch Riders:<span style="mso-spacerun:yes">&nbsp; </span>Bill Stahl, Doug Christner,</p> <p class="style39"> Shareholders:<span style="mso-spacerun:yes">&nbsp; </span>Mary Helen Church, Annie Sievers, Nomi Gray</p> <p class="style39"> and Laurel Webb.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> PRESENTATION OF AGENDA</p> <p class="style39"> Under Old Business-add:<span style="mso-spacerun:yes">&nbsp; </span>Ditch Bank Management as item C</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> MINUTES OF THE PREVIOUS MEETING</p> <p class="style39"> The minutes from the <st1:date Year="2010" Day="13" Month="5">May 13, 2010</st1:date> meetings were presented. </p> <p class="style39"> Dave made the motion to approve the minutes 2<sup>nd</sup> by Jerry. </p> <p class="style39"> Motion passed with all in favor.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> TREASURER S REPORT</p> <p class="style39"> Debbie Christner handed out a Balance Sheet, Budget Comparison, which now includes the monthly P &amp; L, a list of bills to pay and the list of bills paid in May.</p> <p class="style39"> A bill received earlier in the day from Pinnacol Assurance was added to the list of bills to pay.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> Dave made a motion to approve the financials and bills to pay, 2<sup>nd</sup> by Jerry. Motion passed with all in favor.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> OPERATIONS REPORT</p> <p class="style39"> Bob stated that the sink hole was repaired on May 27th.<span style="mso-spacerun:yes">&nbsp; </span>The ditch has been running between 80-90 feet.<span style="mso-spacerun:yes">&nbsp; </span>The Reservoir started spilling on June 7<sup>th</sup>.<span style="mso-spacerun:yes">&nbsp; </span>The snow above the reservoir and the Hubbards is still good.<span style="mso-spacerun:yes">&nbsp; </span>The ditch slide below East Terror Creek was fixed.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> Discussion was had regarding how much water to bring to the <st1:city><st1:place> Mesa</st1:place></st1:City>, thus affecting the</p> <p class="style39"> length of time the water will run. </p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> <st1:city><st1:place>Bryan</st1:place></st1:City> made a motion for the water delivered to the mesa between now and the next meeting to be maintained at 45 feet. 2<sup>nd</sup> by Dave. Motion passed with all in favor.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> Jerry thanked Bob and Bill for their hard work this year getting the ditch opened.<span style="mso-spacerun:yes">&nbsp; </span>It has been a very cold, windy miserable spring.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> COMMITTEE REPORTS</p> <p class="style39"> <u>Reservoir Expansion</u>- On going</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> <u>Policy and Procedures</u>-On going</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> OLD BUSINESS</p> <p class="style39"> <u>Dam Emergency Action Plan</u>.-Bruce Marvin says it will be completed by the time</p> <p class="style39"> the dam inspection happens.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> <u>Gunnison Basin Federal Lands Travel Plan</u>-Philip with the assistance of Annie Sievers and Mary Helen Church wrote another letter to the Forest Service stating <st1:city><st1:place>Overland</st1:place></st1:City> s concerns.<span style="mso-spacerun:yes">&nbsp; </span>It looks like the forest service is listening to <st1:city><st1:place>Overland</st1:place></st1:City>.<span style="mso-spacerun:yes">&nbsp; </span>The board will monitor the out come.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> <u>Ditch Bank Management</u>-Discussion was held regarding what happens when the</p> <p class="style39"> Ditch is cleaned of willows etc.<span style="mso-spacerun:yes">&nbsp; </span>At the time the ditch is cleaned the debris is placed</p> <p class="style39"> on the other side of the maintenance trail, on the ditch easement,.<span style="mso-spacerun:yes">&nbsp; </span>Not much can be done at that time as the debris is muddy and wet.<span style="mso-spacerun:yes">&nbsp; </span>The decision was made to purchase some grass seed for the Fender property where the grass was disturbed and to smooth out the debris in that area, next year when cleaning out ditches.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> NEW BUSINESS</p> <p class="style39"> <u>Sink Hole</u>-The Applegate Group and several board members will be looking at the problem area on June 16, at <st1:time Minute="0" Hour="9">9:00 a.m.</st1:time></p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> SHAREHOLDER S CONCERNS</p> <p class="style39"> Laurel Webb addressed the board regarding the late fees she was assessed.<span style="mso-spacerun:yes">&nbsp; </span>Their mail has been forwarded and she never received the original bill.<span style="mso-spacerun:yes">&nbsp; </span> The board waived the fee, <st1:city><st1:place>Laurel</st1:place></st1:City> earned this waiver after setting through the entire meeting until it was her turn to speak.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> Annie Sievers wanted to state that she is not comfortable with <st1:city><st1:place> Overland</st1:place></st1:City> being a carrier ditch for the Hubbards.<span style="mso-spacerun:yes">&nbsp; </span>This is a trial year and will be monitored closely.<span style="mso-spacerun:yes">&nbsp; </span>The board noted Annie s concern.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> BOARD CONCERNS</p> <p class="style39"> <st1:city><st1:place>Bryan</st1:place></st1:City> thanked Doug for his good job of learning the system and bringing water to the <st1:city><st1:place>Mesa</st1:place></st1:City>.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> ADJOURNMENT</p> <p class="style39"> Jerry made a motion to adjourn, 2<sup>nd</sup> by <st1:city><st1:place>Bryan</st1:place></st1:City>.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.</p> <p class="style39"> Meeting was adjourned at <st1:time Minute="35" Hour="17">5:35 p.m.</st1:time></p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> _______________________________________</p> <p class="style39"> Debbie Christner, Secretary<o:p></o:p></p> <p class="style39"> <o:p></o:p></p> <b> <st1:city> <st1:state> <st1:city> <st1:state> <st1:state> <st1:city> <st1:city> <st1:placename> <st1:placetype> <st1:state> <st1:city> <p align="center" class="style35" style="mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;text-align:center"> ___________________________________________________________________________________</p> </b> <p align="center" class="MsoNormal"> OVERLAND DITCH AND RESERVOIR CO.</p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p></p> <p align="center" class="MsoNormal"> Board of Directors Meeting</p> <p align="center" class="MsoNormal"> <st1:date Month="5" Day="13" Year="2010">May 13, 2010</st1:date></p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p></p> <p class="style8"> Meeting was called to order at <st1:time Hour="16" Minute="0">4:00 p.m.</st1:time> by President Ceriani.</p> <p class="style8"> In attendance were:</p> <p class="style8"> Directors; Jerry Adams, Dave Kuntz and Debbie Gray</p> <p class="style8"> Secretary/Treasurer; Debbie Christner</p> <p class="style8"> Operations Manager; Bob Church</p> <p class="style8"> Ditch Riders:<span style="mso-spacerun:yes">&nbsp; </span>Bill Stahl, Doug Christner,</p> <p class="style8"> Shareholders:<span style="mso-spacerun:yes">&nbsp; </span>Mary Helen Church, Lawerence MacKendrick, Reg Cridler,</p> <p class="style8"> Dave Whittlesey</p> <p class="style8"> Bruce Marvin-Western Engineers</p> <p class="style8"> Mike Klish-WestWater Engineering</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> PRESENTATION OF AGENDA</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Under Old Business-add:<span style="mso-spacerun:yes">&nbsp; </span>Engineering for sink hole.</p> <p class="style8"> Under New Business-add: <span style="mso-spacerun:yes">&nbsp;</span>Ditch Bank Management</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> MINUTES OF THE PREVIOUS MEETING</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The minutes from the <st1:date Month="4" Day="8" Year="2010">April 8, 2010</st1:date> meetings were presented. </p> <p class="style8"> Debbie made the motion to approve the minutes 2<sup>nd</sup> by Jerry. </p> <p class="style8"> Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> TREASURER S REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Debbie Christner handed out a Balance Sheet, Budget Comparison, which now includes the monthly P &amp; L, a list of stock transfers and a list of bills to pay and the list of bills paid in April.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The 2009 Tax return is completed and a couple of items were added to the balance</p> <p class="style8"> Sheet.<span style="mso-spacerun:yes">&nbsp; </span>Dam Improvements-$929,068.00, Other improvements-$7,406.00.<span style="mso-spacerun:yes">&nbsp; </span>These numbers had not been available until information was received from a previous tax accountant. </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Dave made a motion to approve the financials and bills to pay, 2<sup>nd</sup> by Jerry. Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Phil met Charles Hix of the Hix insurance company, they write a lot of reservoir and small company insurance in <st1:state><st1:place>Colorado</st1:place></st1:State> and are a big supporter of DARCA.</p> <p class="style8"> After comparing the current policy, it looks like the HIX company can offer <st1:city><st1:place>Overland</st1:place></st1:City></p> <p class="style8"> better coverage for apx $1,700.00 less a year.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Dave made a motion to change over to the Hix insurance company, 2<sup>nd</sup> by Jerry. Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OPERATIONS REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Bob stated that April 1<sup>st</sup> irrigation water begins.<span style="mso-spacerun:yes">&nbsp; </span>The ditch was shut down on April 19<sup>th</sup> for ditch cleaning, then on April 20<sup>th</sup> it was opened up again.<span style="mso-spacerun:yes">&nbsp; </span>The ditch was Pamed.<span style="mso-spacerun:yes">&nbsp; </span>This has been a tough year as the snow down low is gone and the water content was very low.<span style="mso-spacerun:yes">&nbsp; </span>It is still froze and staying cold up high.<span style="mso-spacerun:yes">&nbsp; </span>On April 30<sup>th</sup> pushing snow started, on May 8 they had made it to above the Jullians.<span style="mso-spacerun:yes">&nbsp; </span>The sink hole is starting again.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> COMMITTEE REPORTS</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <u>Reservoir Expansion</u>- Nothing</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <u>Policy and Procedures</u>-Jerry has started putting together the purpose of the company and</p> <p class="style8"> an outline.<span style="mso-spacerun:yes">&nbsp; </span>It was suggested to have a work session when irrigation calms down.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OLD BUSINESS</p> <p class="style8"> <u><o:p><span style="text-decoration: none">&nbsp;</span></o:p></u></p> <p class="style8"> <u>Dam Emergency Action Plan</u>.-Bruce Marvin says it will be completed by the time</p> <p class="style8"> The dam inspection happens, this summer.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <u>Website Expansion</u>-Phil &amp; Tom Howe will be working on this, the company would like to get a feel for how many owners use the Web site.<span style="mso-spacerun:yes">&nbsp; </span>Phil and Debbie Christner will work</p> <p class="style8"> on this.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <u>Gunnison Basin Federal Lands Travel Plan</u>-The Forest Service is updating the GMUG travel plan.<span style="mso-spacerun:yes">&nbsp; </span>Part of the new plan has 5.6 miles of the overland Ditch access road open to the ATV Public.<span style="mso-spacerun:yes">&nbsp; </span><st1:city><st1:place>Overland</st1:place></st1:City> has wrote numerous letters stating the concerns and why this is not a good idea.</p> <p class="style8"> It looks like the forest service has made up their minds and is continuing with their plan.</p> <p class="style8"> <st1:city><st1:place>Overland</st1:place></st1:City> will continue to protest.</p> <p class="style8"> Dave made a motion to send an opposition letter to the Forest Service, 2<sup>nd</sup> by Jerry. Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <u>Sink Hole</u>-Phil talked to Craig Ullman from Applegate Group regarding the sink hole.<span style="mso-spacerun:yes">&nbsp; </span>They have reviewed pictures and are available to assess the sink hole from June 16-18.<span style="mso-spacerun:yes">&nbsp; </span>For the site visit and the evaluation letter the estimate is $2,000-$2500.<span style="mso-spacerun:yes">&nbsp; </span> If <st1:city><st1:place>Overland</st1:place></st1:City> decides to move forward with Applegate s recommendations/proposal they will include the site visit time in the proposal at a discounted rate.</p> <p class="style8"> Dave made a motion to hire Applegate, 2<sup>nd</sup> by Jerry. Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> NEW BUSINESS</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <u>Share Sales</u>-There was concern over water being delivered to new owners off the mesa.</p> <p class="style8"> The opinion letter will be added to the Policies and Procedures manual.<span style="mso-spacerun:yes">&nbsp; </span>Overland Shares are personal property and can be bought and sold to whomever.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <u>Reservoir Expansion</u> Letter-Mike Klish of WestWater Engineering suggested an Individual Permit be submitted.<span style="mso-spacerun:yes">&nbsp; </span> There would have to be a documented vegetation inundation study done at the cost of apx $25,000.<span style="mso-spacerun:yes">&nbsp; </span>To File an IP would be apx $50,000,</p> <p class="style8"> thus filing an Individual Permit would cost $75,000-$100.000.<span style="mso-spacerun:yes">&nbsp; </span>The worst case scenario</p> <p class="style8"> would be if an EIS is required.<span style="mso-spacerun:yes">&nbsp; </span>This would make the cost jump up to at least $250,000.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <u>Yield Analysis</u>- Bruce Marvin of Western Engineers presented the following:</p> <p class="style8"> The current reservoir fills about 84% of the years.<span style="mso-spacerun:yes">&nbsp; </span>The additional 971 acre feet</p> <p class="style8"> would mean the reservoir would fill 47% of the years.<span style="mso-spacerun:yes">&nbsp; </span>The yield of the enlargement would be 670 acre feet a year.<span style="mso-spacerun:yes">&nbsp; </span>If a similar flow bypass requirement was imposed it would reduce the yield to 390 ac ft a year.<span style="mso-spacerun:yes">&nbsp; </span>Based on these yield values the capital cost without the bypass flows would be $3,000 or $5,100 with the bypass requirement.<span style="mso-spacerun:yes">&nbsp; </span>This compares with $8,000-$11,000 storage at other sites.<span style="mso-spacerun:yes">&nbsp; </span>This is still comparatively inexpensive water.<span style="mso-spacerun:yes">&nbsp; </span>Bruce estimates the cost of the Dam expansion to be $2 Million.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> SHAREHOLDER S CONCERNS</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Dave Whittlesey stated his concern regarding the lack of water and the ditch not being open up yet as in previous years.<span style="mso-spacerun:yes">&nbsp; </span>Reg Crider who has flown the ditch reiterated that this year the lower snow had little water content and it is still froze and continues being cold up high.<span style="mso-spacerun:yes">&nbsp; </span>Each year has its own unique weather challenges.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> BOARD CONCERNS-None</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> ADJOURNMENT</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Jerry made a motion to adjourn, 2<sup>nd</sup> by Dave.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.</p> <p class="style8"> Meeting was adjourned at <st1:time Hour="18" Minute="22">6:22 p.m.</st1:time></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> _______________________________________</p> <p class="style8"> Debbie Christner, Secretary<o:p></o:p></p> <p align="center" class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;text-align:center"> </p> <b> <st1:city> <st1:state> <st1:city> <st1:state> <st1:state> <st1:city> <st1:city> <st1:placename> <st1:placetype> <st1:state> <st1:city> <p align="center" class="style35" style="mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;text-align:center"> ___________________________________________________________________________________</p> </b> <p align="center" class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;text-align:center"> </p> <p align="center" class="style39"> OVERLAND DITCH AND RESERVOIR CO.</p> <p align="center" class="style39"> Board of Directors Meeting</p> <p align="center" class="style39"> <st1:date Year="2010" Day="8" Month="4">April 8, 2010</st1:date></p> <p align="center" class="style17"> &nbsp;</p> <p class="style39"> Meeting was called to order at <st1:time Minute="2" Hour="16">4:02 p.m.</st1:time> by President Ceriani.</p> <p class="style39"> In attendance were:</p> <p class="style39"> Directors; Jerry Adams, Dave Kuntz and Bryan Klaseen</p> <p class="style39"> Secretary/Treasurer; Debbie Christner</p> <p class="style39"> Operations Manager; Bob Church</p> <p class="style39"> Ditch Rider; Doug Christner</p> <p class="style39"> Shareholders; Annie Sievers, Mary Helen Church, Tom Howe and Dave Whittlesey</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> PRESENTATION OF AGENDA</p> <p class="style39"> <o:p>&nbsp;</o:p>No Changes</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> MINUTES OF THE PREVIOUS MEETING</p> <p class="style39"> <o:p>&nbsp;</o:p>The minutes from the <st1:date Year="2010" Day="16" Month="3">March 16, 2010</st1:date> meetings were presented. </p> <p class="style39"> <st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to approve the minutes 2<sup>nd</sup> by Jerry. </p> <p class="style39"> Motion passed with all in favor.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> TREASURER S REPORT</p> <p class="style39"> <o:p>&nbsp;</o:p>Debbie Christner handed out the Budget Comparison, which now includes the monthly</p> <p class="style39"> P &amp; L, a list of bills to pay and the list of bills paid in March.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> This year Bob has had to use his snowmobile, there was discussion about the reimbursement rate, it was set at the same level as the ATV reimbursement.</p> <p class="style39"> Debbie will look into the amount allowed for ATV reimbursement.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> <st1:city><st1:place>Bryan</st1:place></st1:City> made a motion to hire Doug Christner, at the same rate as Bill Stahl, to ride the lower ditch, 2<sup>nd</sup> by Phil.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> Dave made a motion to pay the bills, 2<sup>nd</sup> by Jerry. Motion passed with all in favor.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> OPERATIONS REPORT</p> <p class="style39"> <o:p>&nbsp;</o:p>Bob got stockwater going on March 24<sup>th</sup>, he has been checking on it and will go up</p> <p class="style39"> again on Friday the 9<sup>th</sup> to see why the water has slowed way down.<span style="mso-spacerun:yes">&nbsp; </span>The skidder lost the transmission seal, Bob is working on getting it fixed.<span style="mso-spacerun:yes">&nbsp; </span>Bob has spoke to Rundle about getting the upper ditch opened around the beginning of May.</p> <p class="style39"> Dave moved to have Rundle open the ditch, 2<sup>nd</sup> by <st1:city><st1:place> Bryan</st1:place></st1:City>. <span style="mso-spacerun:yes">&nbsp;</span>Motion passed with all in favor</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> COMMITTEE REPORTS</p> <p class="style39"> <o:p>&nbsp;</o:p><u>Grants</u>-BOR Grant was denied, Phil found out this was due to a format change and</p> <p class="style39"> Becky from RHN Water Resources, did not prepare the grant correctly.<span style="mso-spacerun:yes">&nbsp; </span>She has offered to write another grant for a reduced rate or return a portion of the original amount paid.<span style="mso-spacerun:yes">&nbsp; </span>Phil will investigate.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> Phil reported that there are more BOR Grants available for infrastructure that we need to look into.<span style="mso-spacerun:yes">&nbsp; </span>There was discussion regarding replacing the Cow Creek box this fall.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> <u>Reservoir Expansion</u>- The Forest Service has not done any thing.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> CWCB is working on developing a uniform, simpler permitting process for water projects. This is being supported by Painted Sky and Westwater Engineers.<span style="mso-spacerun:yes">&nbsp; </span>There is a meeting at the <st1:place> <st1:placename>Cedaredge</st1:PlaceName> <st1:placetype>Community Center</st1:PlaceType></st1:place>, Monday April 12, to get input from all</p> <p class="style39"> involved.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> OLD BUSINESS</p> <p class="style39"> <u><o:p><span style="text-decoration: none">&nbsp;</span></o:p>Dam Emergency Action Plan</u>.-Bruce Marvin says it will be completed by the time</p> <p class="style39"> The dam inspection happens, this summer.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> <u>Website Expansion</u>-Phil &amp; Tom Howe will be working on this.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> <u>Policy and Procedures Manual</u>-This is a work in process.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> NEW BUSINESS</p> <p class="style39"> Grand Mesa Permitting meeting, <st1:date Year="2010" Day="12" Month="4">April 12<sup>th</sup>, 2010</st1:date></p> <p class="style39"> Cedaredge Community Center <st1:time Minute="0" Hour="19">7:00 p.m.</st1:time></p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> Dam Owners safety workshop, <st1:date Year="2010" Day="15" Month="4">April 15, 2010</st1:date></p> <p class="style39"> <st1:place><st1:placename>Orchard</st1:PlaceName> <st1:placetype>City Hall</st1:PlaceType></st1:place> (<st1:time Minute="0" Hour="9">9:00 a.m.</st1:time>-<st1:time Minute="0" Hour="12">noon</st1:time>)</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> SHAREHOLDER S CONCERNS</p> <p class="style39"> <o:p>&nbsp;</o:p>Annie Sievers wanted to know what is happening with the ditch slump area-Phil will call an engineer, he knows, and see when is the best time to analyze the area.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> Annie has concerns regarding the wording on the Collateral Assignment procedure.</p> <p class="style39"> The board has no problem with the language of the Collateral Assignment procedure.<span style="mso-spacerun:yes">&nbsp; </span>Annie wants it noted that she does not agree.</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> BOARD CONCERNS-None</p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> ADJOURNMENT</p> <p class="style39"> <o:p>&nbsp;</o:p><st1:city><st1:place>Bryan</st1:place></st1:City> made a motion to adjourn, 2<sup>nd</sup> by Jerry.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.</p> <p class="style39"> Meeting was adjourned at <st1:time Minute="24" Hour="17">5:24 p.m.</st1:time></p> <p class="style39"> <o:p>&nbsp;</o:p></p> <p class="style39"> <o:p>&nbsp;</o:p>_______________________________________</p> <p class="style39"> Debbie Christner, Secretary<b><o:p></o:p></p> <p class="style35"> &nbsp;</p> <st1:city> <st1:state> <st1:city> <st1:state> <st1:state> <st1:city> <st1:city> <st1:placename> <st1:placetype> <st1:state> <st1:city> <p align="center" class="style35" style="mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;text-align:center"> ___________________________________________________________________________________</p> </b> <p align="center" class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;text-align:center"> &nbsp;</p> <p align="center" class="style17"> OVERLAND DITCH AND RESERVOIR CO.</p> <p align="center" class="style17"> Board of Directors Meeting</p> <p align="center" class="style17"> <st1:date Year="2010" Day="16" Month="3">March 16, 2010</st1:date></p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p></p> <p class="style35"> Meeting was called to order at <st1:time Minute="1" Hour="16">4:01 p.m.</st1:time> by President Ceriani.</p> <p class="style35"> In attendance were:</p> <p class="style35"> Directors; Jerry Adams, Debbie Gray, Dave Kuntz and Bryan Klaseen</p> <p class="style35"> Secretary/Treasurer; Debbie Christner</p> <p class="style35"> Operations Manager; Bob Church</p> <p class="style35"> Ditch Rider; Bill Stahl</p> <p class="style35"> Shareholders; Annie Sievers, Mary Helen Church and Dave Whittlesey</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> PRESENTATION OF AGENDA</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> No Changes</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> MINUTES OF THE PREVIOUS MEETING</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> The minutes from the <st1:date Year="2010" Day="16" Month="2">February 16, 2010</st1:date> and <st1:date Year="2010" Day="25" Month="2">February 25, 2010</st1:date> meetings</p> <p class="style35"> were presented. </p> <p class="MsoNormal"> <st1:city><span class="style35"><st1:place><span class="style36">Bryan</st1:place></st1:City> made the motion to approve the minutes 2<sup>nd</sup> by Jerry. </span></span> </p> <p class="style35"> Motion passed with all in favor.</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> TREASURER S REPORT</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> Debbie Christner handed out February P&amp;L, Budget Comparison, and a list of bills to pay.</p> <p class="style35"> Also included this month was a procedure for Collateral Assignments.</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> Dave made a motion to pay the bills, 2<sup>nd</sup> by Debbie Gray. Motion passed with all in favor</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> The Collateral Assignment Policy received from Aaron Clay will be reviewed and submitted to the board at next month s meeting.</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> OPERATIONS REPORT</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> Redlands Mesa Water Users-operations manager is Bryan Klaseen.</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> Discussion was had regarding the importance of getting stock water going</p> <p class="style35"> as soon as possible.<span style="mso-spacerun:yes">&nbsp; </span>Bob will contact excavators immediately to get bids for</p> <p class="style35"> getting the ditch cleaned and open.<span style="mso-spacerun:yes">&nbsp; </span> There is still a lot of snow on the ground</p> <p class="style35"> this year.</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> The operations communication policy will be:<span style="mso-spacerun:yes">&nbsp; </span>Bill and Bob are to contact <st1:city><st1:place>Bryan</st1:place></st1:City> and</p> <p class="style35"> Dave for most issues, if it is a big issue then all board members will be contacted.</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> SPOT is a satellite GPS messenger device, Bob and Bill will use this for messaging and emergency communications.<span style="mso-spacerun:yes">&nbsp; </span>The Spot is offering a free upgrade.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="MsoNormal"> <st1:city><span class="style35"><st1:place><span class="style36">Bryan</st1:place></st1:City> made a motion to upgrade the spot and get one more spot, 2<sup>nd</sup> by Jerry. </span></span> </p> <p class="style35"> Motion passed with all in favor.</p> <p class="style35"> Discussion was held regarding repairs of the employees ATV s.<span style="mso-spacerun:yes">&nbsp; </span>It was decided the</p> <p class="style35"> up keep of ATV s is the responsibility of the employee, that is part of what the mileage allowance is for. </p> <p class="MsoNormal"> <st1:city><span class="style35"><st1:place><span class="style36">Bryan</st1:place></st1:City> made a motion to set the ATV mileage allowance at .60 cents per mile, 2<sup>nd</sup> by Jerry. Motion passed with all in favor.</span></span></p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> COMMITTEE REPORTS</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> Grants-BOR Grant was denied, the letter was just received, Phil will look into why this</p> <p class="style35"> was denied.</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> Reservoir Expansion- Application to expand has been submitted to the Forest Service.</p> <p class="style35"> The Forest Service has not done any thing.</p> <p class="style35"> CWCB is forming a study group to look into <st1:place>FENS</st1:place>, as <st1:place> FENS</st1:place> is a problem for all of <st1:state><st1:place>Colorado</st1:place></st1:State>. </p> <p class="style35"> The Army Core of Engineers is looking into putting together a regional permitting process to make the process easier.</p> <p class="MsoNormal"> <st1:city><span class="style35"><st1:place><span class="style36">Overland</st1:place></st1:City> will work on a yield analysis which is important to analysis the Dam expansion and By Pass flows.</span></span></p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> Phil put together a very informative synopsis of the Dam Expansion and history this will</p> <p class="style35"> Be posted on the web site.</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> OLD BUSINESS</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> Dam Emergency Action Plan.-Phil has expressed to Bruce Marvin the importance of getting this plan completed soon.</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> Website Expansion-Phil &amp; Tom Howe will be working on this.</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> Policy and Procedures Manual-Work has already begun, information is being</p> <p class="style35"> collected.</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> Redlands Mesa Water Users-Dan Hawkins is President, Reg Cridler is Vice President.</p> <p class="style35"> Bryan Klaseen will be the manager a new position and a liaison with <st1:city><st1:place> Overland</st1:place></st1:City> Ditch &amp; Reservoir co.<span style="mso-spacerun:yes">&nbsp; </span>Lawrence Mac Kendrick and Doug Christner will be the box setters.</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> NEW BUSINESS</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> Political action-The CWCB is committing $75,000.00 for Westwater and others to put together a study on <st1:place>FENS</st1:place>.</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> Meeting Dates- The monthly meetings will be held every 2<sup>nd</sup> Thursday of the month at <st1:time Minute="0" Hour="16">4:00 p.m.</st1:time><span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> SHAREHOLDER S CONCERNS</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> Annie Sievers asked for clarification of the political action of the CWCB study group, </p> <p class="style35"> The word political was used for a lack of a better description, it is a study group of concerned parties.</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> Annie also wanted to reiterate the importance of getting stock water running as soon</p> <p class="style35"> as possible.</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> BOARD CONCERNS</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> None</p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> ADJOURNMENT</p> <p class="style35"> Jerry made a motion to adjourn, 2<sup>nd</sup> by Debbie.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.</p> <p class="style35"> Meeting was adjourned at <st1:time Minute="25" Hour="17">5:25 p.m.</st1:time></p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> <o:p>&nbsp;</o:p></p> <p class="style35"> _______________________________________</p> <p class="style35"> Debbie Christner, Secretary<o:p></o:p></p> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city> <st1:city><b> <p align="center" class="style35" style="mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;text-align:center"> ___________________________________________________________________________________</p> <p class="style35"> &nbsp;</p> <st1:city> <st1:state> <st1:city> <st1:state> <st1:state> <st1:city> <st1:city> <st1:placename> <st1:placetype> <st1:state> <st1:city> <p align="center" class="style35" style="mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;text-align:center"> ___________________________________________________________________________________</p> </b> <p align="center" class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;text-align:center"> &nbsp;</p> <p align="center" class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;text-align:center"> &nbsp;</p> <p align="center" class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;text-align:center"> __________</p> <p align="center" class="style17"> OVERLAND DITCH AND RESERVOIR CO.</p> <p align="center" class="style17"> Board of Directors Meeting<st1:date Year="2010" Day="16" Month="2"></st1:date></p> <p align="center" class="style17"> <st1:date Year="2010" Day="16" Month="2">February 16, 2010</st1:date></p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p></p> <p class="style8"> Meeting was called to order at <st1:time Minute="4" Hour="16">4:04 p.m.</st1:time> by President Ceriani.</p> <p class="style8"> In attendance were:</p> <p class="style8"> Directors; Jerry Adams, Debbie Gray, Dave Kuntz and Bryan Klaseen</p> <p class="style8"> Secretary/Treasurer; Debbie Christner</p> <p class="style8"> Operations Manager; Bob Church</p> <p class="style8"> Shareholders; Annie Sievers and Mary Helen Church</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> &nbsp;</p> <p class="style8"> PRESENTATION OF AGENDA</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Employee hiring was added under operations report.</p> <p class="style8"> Veronica Minch letter was added under new business.</p> <p class="style8"> The agenda was closed</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> &nbsp;</p> <p class="style8"> MINUTES OF THE PREVIOUS MEETING</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The minutes from the <st1:date Year="2010" Day="14" Month="1">January 14, 2010</st1:date> and <st1:date Year="2010" Day="8" Month="2">February 8, 2010</st1:date> meetings</p> <p class="style8"> were reviewed. </p> <p class="style8"> <st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to approve the minutes 2<sup>nd</sup> by Debbie. </p> <p class="style8"> Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> &nbsp;</p> <p class="style8"> TREASURER S REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Debbie handed out January P&amp;L, Budget Comparison, January check detail,</p> <p class="style8"> and a list of bills to pay.</p> <p class="style8"> Also included this month was detail on the CWCB Dam Expansion Loan</p> <p class="style8"> and the Roundtable Grant.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Discussion was had regarding the upcoming call.</p> <p class="style8"> Dave made a motion to set the call at $7.53, $3.53 for debt service and $4.00 for</p> <p class="style8"> O &amp; M. the call to be sent out by March 1<sup>st</sup> and due in 60 days, 2<sup>nd</sup> by <st1:city><st1:place>Bryan</st1:place></st1:City>.</p> <p class="style8"> Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Jerry made a motion to pay the bills, 2<sup>nd</sup> by Dave. Motion passed with all in favor</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> &nbsp;</p> <p class="style8"> OPERATIONS REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Bob has been working on the skidder.<span style="mso-spacerun:yes">&nbsp; </span> There was discussion regarding the sink hole</p> <p class="style8"> problems on the ditch.<span style="mso-spacerun:yes">&nbsp; </span>This area needs to be looked at by an engineer.</p> <p class="style8"> Dave made a motion to have the problem areas of the ditch looked at by an engineer.</p> <p class="style8"> 2<sup>nd</sup> by Jerry. Motion passed with all in favor.<span style="mso-spacerun:yes">&nbsp; </span>Phil will call Bruce Marvin to get suggestions on who to hire.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Phil made a motion for Bob to get 6 maps made, 2<sup>nd</sup> by <st1:city><st1:place> Bryan</st1:place></st1:City>. </p> <p class="style8"> Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p></o:p></p> <p class="style8"> COMMITTEE REPORTS</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Reservoir Expansion-Phil recently attended a DARCA conference, Kirk Russell from the CWCB was also in attendance.<span style="mso-spacerun:yes">&nbsp; </span> Between <st1:city><st1:place>Overland</st1:place></st1:City> s annual meeting on February 8<sup>th</sup> and</p> <p class="style8"> the conference most of CWCB s funding has been taken away and any new funding will be delayed for two years.</p> <p class="style8"> The 1<sup>st</sup> issue with the reservoir expansion is still <st1:place>FENS</st1:place>.<span style="mso-spacerun:yes">&nbsp; </span>Westwater Engineers would like</p> <p class="style8"> to publish Overland s Inundation report on their website.<span style="mso-spacerun:yes">&nbsp; </span><st1:city><st1:place>Overland</st1:place></st1:City> s board thinks this is a good idea and help form a coalition with other projects in the area.</p> <p class="style8"> Permitting is the 2<sup>nd</sup> issue, the board is going to ask Aaron clay to review the</p> <p class="style8"> bypass flows.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Grants-On going</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Annual Financial Audit  Anne Sievers , Mary Helen Church, Anna Hanson and </p> <p class="style8"> Chris Dahlstrom performed an audit on <st1:city><st1:place>Overland</st1:place></st1:City> s Books.<span style="mso-spacerun:yes">&nbsp; </span>They found everything in good order.<span style="mso-spacerun:yes">&nbsp; </span>The group and Debbie worked on creating more detail and categories for <st1:city><st1:place>Overland</st1:place></st1:City>. </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OLD BUSINESS</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Dam Emergency Action Plan.-Bruce Marvin is working on the flood hydrology report. </p> <p class="style8"> There will be more focus this year, on this project. </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Operations Management-Bryan and Dave will be the board contacts for the</p> <p class="style8"> ditch operations.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Website Expansion-Phil &amp; Tom Howe will be working on this.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> NEW BUSINESS</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> New Committee-At the annual meeting a motion was made and passed to have a committee formed to assist the <st1:place>Overland</st1:place> board with getting the Dam Expansion moving</p> <p class="style8"> faster.<span style="mso-spacerun:yes">&nbsp; </span>The feeling of the board was that since CWCB funding may be delayed and there was adequate time to study the issues, the formation of a committee was not necessary. </p> <p class="style8"> As progress on the expansion moves forward, the board may choose to convene an informational meeting for those shareholders interested in the progress.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Political action-Information will be included with the call for contacting local and state</p> <p class="style8"> Officials, protesting the funding being taken away from the CWCB.<span style="mso-spacerun:yes">&nbsp; </span>Look for information on the website.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Meeting Dates- The March meeting will be held <st1:date Year="2010" Day="16" Month="3"> Tuesday March 16, 2010</st1:date> at <st1:time Minute="0" Hour="16">4:00 p.m.</st1:time><span style="mso-spacerun:yes">&nbsp; </span>Commencing April the meetings for the remainder of the year will be held on the 2<sup>nd</sup> Thursday of each month at <st1:time Minute="0" Hour="16">4:00 p.m.</st1:time></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> &nbsp;</p> <p class="style8"> SHAREHOLDER S CONCERNS</p> <p class="style8"> &nbsp;</p> <p class="style8"> The board received a letter from Veronica Minch regarding the amount of water that</p> <p class="style8"> was delivered to her last year.<span style="mso-spacerun:yes">&nbsp; </span>A motion was made by Jerry, 2<sup>nd</sup> by Dave to have <st1:city><st1:place> Bryan</st1:place></st1:City> talk to her.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor.<span style="mso-spacerun:yes">&nbsp; </span>Water delivery is a function of Redland s</p> <p class="style8"> <st1:city><st1:place>Mesa</st1:place></st1:City> Water Users.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Annie Sievers stated that several shareholder s were upset that the previous years minutes<br /> were not read out loud at the annual meeting.<span style="mso-spacerun:yes">&nbsp; </span>The minutes were presented as a handout.</p> <p class="style8"> If the majority of the stockholders want the minutes read out loud then this will be done at next years annual meeting.</p> <p class="style8"> She was also disappointed that a Ditch Report was not given.<span style="mso-spacerun:yes">&nbsp; </span>The board noted this.</p> <p class="style8"> Annie s other concern was about the year end ditch changes at The Hubbards.<span style="mso-spacerun:yes">&nbsp; </span>These changes were performed per Steve Tuck s direction.<span style="mso-spacerun:yes">&nbsp; </span>Annie does not like carrying water for others in our ditch.<span style="mso-spacerun:yes">&nbsp; </span>There was discussion of how this new system should work, the coming year will be a test.<span style="mso-spacerun:yes">&nbsp; </span>All those involved believe that this will be a win, win but time will tell.<span style="mso-spacerun:yes">&nbsp; </span>If it does not work then it can be modified.</p> <p class="style8"> &nbsp;</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> BOARD CONCERNS</p> <p class="style8"> &nbsp;</p> <p class="style8"> Dead Shares-The Lombard/Hostetler shares have been remedied.<span style="mso-spacerun:yes">&nbsp; </span>The Ware/Moore</p> <p class="style8"> shares are being worked on.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Debbie Gray reiterated the importance of having Aaron Clay review bypass flow requirements.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> EXECUTIVE SESSION</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The board entered executive session at <st1:time Minute="50" Hour="17">5:50p.m.</st1:time> and came out of executive</p> <p class="style8"> session at <st1:time Minute="15" Hour="18">6:15p.m.</st1:time></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> ADJOURNMENT</p> <p class="style8"> Jerry made a motion to adjourn, 2<sup>nd</sup> by Dave.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.</p> <p class="style8"> Meeting was adjourned at <st1:time Minute="20" Hour="18">6:20 p.m.</st1:time></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> _______________________________________</p> <p class="style8"> Debbie Christner, Secretary<o:p></o:p></p> <p class="MsoNormal"> &nbsp;</p> <b> <p align="center" class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;text-align:center"> ___________________________________________________________________________________</p> <p class="MsoNormal"> &nbsp;</p> <p class="MsoNormal"> &nbsp;</p> </b> <p align="center" class="style25"> Board of Directors Meeting</p> <p align="center" class="style25"> February 8, 2010</p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p><b><o:p>&nbsp;</o:p></p> </b> <p class="style8"> Meeting was called to order.<span style="mso-spacerun:yes">&nbsp; </span> Directors Phil Ceriani, Bryan Klaseen, Dave Kuntz, Jerry Adams and Debbie Gray were present.<span style="mso-spacerun:yes">&nbsp; </span>Secretary/Treasurer Debbie Christner was also present. </p> <p class="style8"> <o:p>&nbsp;</o:p>Dave Kuntz moved to elect Philip Ceriani as President, seconded by Bryan Klaseen.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style8"> <o:p>&nbsp;</o:p>Bryan Klaseen moved to elect Dave Kuntz as Vice President, seconded by Jerry Adams.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style8"> <o:p>&nbsp;</o:p>Bryan Klaseen moved to retain Debbie Christner as Secretary/Treasurer, seconded by Dave Kuntz.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style8"> <o:p>&nbsp;</o:p>Jerry Adams moved to pay the bills presented by Debbie Christner, seconded by Bryan Klaseen.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style8"> <o:p>&nbsp;</o:p>There was discussion about the meeting date.<span style="mso-spacerun:yes">&nbsp; </span>It was determined that Tuesday February 16, 2010 at 4:00 p.m. will be the next meeting.</p> <p class="style8"> <o:p>&nbsp;</o:p>Meeting was adjourned at 9:00 p.m.</p> <p class="style8"> <o:p>&nbsp;</o:p><b><o:p>&nbsp;</o:p></b>_________________________________</p> <p class="style8"> Debbie Christner, Secretary</p> <p class="MsoNormal" align="center" style="text-align: center; margin-bottom: 0;">&nbsp;</p> <p class="MsoNormal" align="center" style="text-align: center; margin-bottom: 0;">&nbsp;</p> <p class="MsoNormal" align="center" style="text-align: center; margin-bottom: 0;">&nbsp;</p> <p class="style19"> <st1:personname> <st1:placename> <st1:placename> <st1:placetype></p> <p align="center" class="style17"> OVERLAND DITCH AND RESERVOIR CO.</p> <p align="center" class="style17"> Board of Directors Meeting</p> <p align="center" class="style17"> <st1:date Year="2010" Day="14" Month="1">January 14, 2010</st1:date></p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p></p> <p class="style8"> Meeting was called to order at <st1:time Minute="2" Hour="16">4:02 p.m.</st1:time> by President Howe.</p> <p class="style8"> In attendance were:</p> <p class="style8"> Directors; Tom Howe, Naomi Kasper, Dave Kuntz and Bryan Klaseen</p> <p class="style8"> Secretary/Treasurer; Debbie Christner</p> <p class="style8"> Rebecca Nicols from RHN Water Resources Consultants</p> <p class="style8"> Shareholders; Annie Sievers and Dave Whittlesey </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p>PRESENTATION OF AGENDA</p> <p class="style8"> <o:p>&nbsp;</o:p><st1:city><st1:place>Bryan</st1:place></st1:City> moved to accept the agenda 2<sup>nd</sup> by Dave. </p> <p class="style8"> Motion passed, with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p>MINUTES OF THE PREVIOUS MEETING</p> <p class="style8"> <o:p>&nbsp;</o:p>The minutes were reviewed. </p> <p class="style8"> Naomi made the motion to approve the minutes 2<sup>nd</sup> by Dave. </p> <p class="style8"> Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> TREASURER S REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p>Debbie handed out December check detail, a list of bills to pay, December P&amp;L,</p> <p class="style8"> year-to-date P&amp;L and Budget Comparison.</p> <p class="style8"> The bill for The Grange rental was discussed but has not been received.</p> <p class="style8"> The western Engineering bills were discussed and the procedure with the CWCB.</p> <p class="style8"> A bill from RHN Water Resource Consultants for $1,000.00 was added to the payables.</p> <p class="style8"> Dave made a motion to pay the bills, including paying the grange up to $380.00.</p> <p class="style8"> 2<sup>nd</sup> by <st1:city><st1:place>Bryan</st1:place></st1:City>. Motion passed with all in favor.</p> <p class="style8"> The initial 6 month trial period, and pay rate for the new Secretary/Treasurer is over.</p> <p class="style8"> Debbie and the board are both happy with how everything is going.</p> <p class="style8"> Naomi made the motion to increase monthly accounting to $500.00, 2nd by <st1:city><st1:place>Bryan</st1:place></st1:City>. </p> <p class="style8"> Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p>DITCH REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p>Frozen </p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> COMMITTEE REPORTS</p> <p class="style8"> Mini Hydro Project-Denied</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Dam Expansion-The Core of Engineers wants to use Overland s WestWater Inundation Study of FENS, to show the effects of inundating FEN over 9,000 ft altitude.<o:p></o:p></p> <p class="style8"> Tom will ask Susan Nall to attend annual meeting.<span style="mso-spacerun:yes">&nbsp; </span><o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Randy See, from Senator Bennets s office will be invited to attend the annual meeting and address what the hold up is for the dam expansion.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Bureau of Reclamation <st1:place>Upper Colorado</st1:place> Regional Grant Program-</p> <p class="style8"> Rebecca Nichols has prepared the Grant proposal and filled out the application.</p> <p class="style8"> The state does not support installing a satellite measuring flume at Oak Mesa.</p> <p class="style8"> This was replaced by installation of remote sensing device at Oak Creek PMF.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The projects the grant funds would be used for are:</p> <p class="style8"> Reconstruction of the cow creek diversion at Leroux Creek</p> <p class="style8"> Pier Support construction at Leroux Creek</p> <p class="style8"> Reconstruction of the approach of the Overland Ditch pipe flume.</p> <p class="style8"> Installation of remote sensing device at Oak Creek PMF.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to approve and submit the Grant request, including the resolution to commit, to <st1:city><st1:place> Overland</st1:place></st1:City> s portion of the financial obligation. 2nd by Naomi. </p> <p class="style8"> Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p>OLD BUSINESS</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Annual Financial Audit  Anne Sievers , Mary Helen Church, Anna Hanson and </p> <p class="style8"> Chris Dahlstrom performed an audit on <st1:city><st1:place>Overland</st1:place></st1:City> s Books.<span style="mso-spacerun:yes">&nbsp; </span>They found everything in good order.<span style="mso-spacerun:yes">&nbsp; </span>The group and Debbie worked on creating more detail and categories for <st1:city><st1:place>Overland</st1:place></st1:City>. </p> <p class="style8"> <o:p>&nbsp;</o:p>Dam Emergency Action Plan.-No Change</p> <p class="style8"> <o:p>&nbsp;</o:p>Ditch Management Committee/Operations Manual-No Change</p> <p class="style8"> <o:p>&nbsp;</o:p>Dead Shares-No Change</p> <p class="style8"> <o:p>&nbsp;</o:p>Website Expansion-Tom will be working on.</p> <p class="style8"> <o:p>&nbsp;</o:p>Tom Howe has created a back-up Stock Ledger, which will be kept at </p> <p class="style8"> Jerry &amp; Kay Adams.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> NEW BUSINESS</p> <p class="style8"> <o:p>&nbsp;</o:p>Annual Meeting Preparation-Debbie will be contacting individuals for the credentials committee. </p> <p class="style8"> <o:p>&nbsp;</o:p>Budget Preparation-The 2010 budget meeting will be January 24<sup>th</sup> at <st1:time Minute="0" Hour="16"> 4:00 p.m.</st1:time> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> SHAREHOLDER S CONCERNS</p> <p class="style8"> <o:p>&nbsp;</o:p>None</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> BOARD CONCERNS</p> <p class="style8"> <o:p>&nbsp;</o:p>Naomi Kasper and Tom Howe s term are up and both will not be running for the board.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> ADJOURNMENT</p> <p class="style8"> <st1:city><st1:place>Bryan</st1:place></st1:City> made a motion to adjourn, 2<sup>nd</sup> by Naomi.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.</p> <p class="style8"> Meeting was adjourned at <st1:time Minute="35" Hour="17">5:35 p.m.</st1:time></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> _______________________________________</p> <p class="style8"> Debbie Christner, Secretary<o:p></o:p></p> <p class="style19"> <st1:personname> <st1:placename> <st1:placename> <st1:placetype>______</p> <st1:personname> <st1:placename> <st1:placename> <st1:placetype> <st1:city> <st1:state> <st1:city><b> <p align="center" class="style17"> OVERLAND DITCH AND RESERVOIR CO.</p> <p align="center" class="style17"> Board of Directors Meeting</p> <p align="center" class="style17"> <st1:date Year="2009" Day="10" Month="12">December 10, 2009</st1:date></p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p></p> </b> <p class="style8"> Meeting was called to order at <st1:time Minute="0" Hour="16">4:00 p.m.</st1:time> by President Howe.</p> <p class="style8"> In attendance were:</p> <p class="style8"> Directors; Tom Howe, Naomi Kasper, Dave Kuntz and Phil Cerani</p> <p class="style8"> Secretary/Treasurer; Debbie Christner</p> <p class="style8"> Shareholders; Reg Cridler and Dave Whittlesey </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> PRESENTATION OF AGENDA</p> <p class="style8"> <o:p>&nbsp;</o:p>Dave moved to accept the agenda 2<sup>nd</sup> by Phil. </p> <p class="style8"> Motion passed, with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> MINUTES OF THE PREVIOUS MEETING</p> <p class="style8"> <o:p>&nbsp;</o:p>The minutes were reviewed. </p> <p class="style8"> Dave made the motion to approve the minutes 2nd by Naomi. </p> <p class="style8"> Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> TREASURER S REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p>Debbie handed out November check detail, a list of bills to pay, November P&amp;L,</p> <p class="style8"> and year-to-date P&amp;L. </p> <p class="style8"> Phil requested a budget comparison be added to the financial package.</p> <p class="style8"> Naomi made the motion to pay the bills and accept the financials 2nd by Dave. </p> <p class="style8"> Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> DITCH REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p>Frozen </p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>COMMITTEE REPORTS</p> <p class="style8"> <o:p>&nbsp;</o:p>Mini Hydro Project-Submitted and active.</p> <p class="style8"> <o:p>&nbsp;</o:p>Dam Expansion-Nothing new</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>Bureau of Reclamation <st1:place>Upper Colorado</st1:place> Regional Grant Program- Tom and Phil</p> <p class="style8"> Will be attending a meeting regarding this, after the Overland Meeting, this evening.</p> <p class="style8"> The grants are in increments of Fifty thousand, with a cost share.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style8"> The deadline is <st1:date Year="2010" Day="5" Month="2">February 5, 2010</st1:date>.<span style="mso-spacerun:yes">&nbsp; </span>The board identified two projects for the funds.</p> <p class="style8"> 1-Install a satellite measuring flume at Oak Mesa</p> <p class="style8"> 2-Rebuild the Cow Creek diversion box at Leroux Creek.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> OLD BUSINESS</p> <p class="style8"> <o:p>&nbsp;</o:p>Dam Emergency Action Plan.-Ongoing</p> <p class="style8"> <o:p>&nbsp;</o:p>Ditch Management Committee/Operations Manual-Bryan working on forming committee.</p> <p class="style8"> <o:p>&nbsp;</o:p>Annual Financial Audit  Anne Sievers has got a committee together and the audit will be done in early January, after all the year-end information is received</p> <p class="style8"> <o:p>&nbsp;</o:p>Tom Howe has the Stock Ledger and will begin the tedious job of scanning each page. </p> <p class="style8"> This will create a back-up ledger. </p> <p class="style8"> <o:p>&nbsp;</o:p>On going discussion was held regarding the West Reservoir.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> NEW BUSINESS</p> <p class="style8"> <o:p>&nbsp;</o:p>Annual Meeting preparation.<span style="mso-spacerun:yes">&nbsp; </span>Debbie has reserved the Grange for <st1:date Year="2010" Day="8" Month="2">February 8, 2010</st1:date>.</p> <p class="style8"> <o:p>&nbsp;</o:p>Aaron Clay has prepared an Affidavit to the court regarding the 7 lost <st1:place> Lombard</st1:place> shares that Hostetler has been paying for years.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style8"> <o:p>&nbsp;</o:p>Budget Preparation.-The 2010 budget will be prepared for the annual meeting.</p> <p class="style8"> <o:p>&nbsp;</o:p>Website Expansion-Tom is looking into the possibilities of expanding the website.<span style="mso-spacerun:yes">&nbsp; </span>The goal would be to have the Ditch Management Plan on the site, along with the map of the ditch.<span style="mso-spacerun:yes">&nbsp; </span>This would be very helpful with future grants and easement work.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> SHAREHOLDER S CONCERNS</p> <p class="style8"> <o:p>&nbsp;</o:p>Dave Whittlesey can get another SPOT phone at no cost, Debbie will look into adding one to the <st1:place>Overland</st1:place> account. </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> BOARD CONCERNS</p> <p class="style8"> <o:p>&nbsp;</o:p>None</p> <p class="style8"> <o:p>&nbsp;</o:p>ADJOURNMENT</p> <p class="style8"> Naomi made a motion to adjourn, 2<sup>nd</sup> by Phil.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.</p> <p class="style8"> Meeting was adjourned at <st1:time Minute="0" Hour="17">5:00 p.m.</st1:time></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> _______________________________________</p> <p class="style8"> Debbie Christner, Secretary<o:p></o:p></p> <p class="style19"> &nbsp;</p> <p class="style19"> &nbsp;</p> <p class="style19"> <st1:personname> <st1:placename> <st1:placename> <st1:placetype>The Overland Ditch and Reservoir Company</p> <p align="center" class="style19"> Board of Directors Meeting<o:p></o:p></p> <p align="center" class="style19"> <st1:date Year="2009" Day="12" Month="11">November 12, 2009</st1:date><o:p></o:p></p> <p class="MsoNormal"> <o:p>&nbsp;</o:p></p> <p class="style8"> Meeting was called to order at <st1:time Minute="0" Hour="16">4:00 p.m.</st1:time> by President Howe.<o:p></o:p></p> <p class="style8"> In attendance were:<o:p></o:p></p> <p class="style8"> Directors; Tom Howe, Naomi Kasper, Bryan Klaseen, Dave Kuntz and Phil Cerani.<span style="mso-spacerun:yes">&nbsp; </span>Secretary/Treasurer; Debbie Christner<o:p></o:p></p> <p class="style8"> Operations; Manager Bob Church<o:p></o:p></p> <p class="style8"> Shareholders; Mary Helen Church, Anne Sievers, Reg Cridler and Dave Whittlesey <o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> PRESENTATION OF AGENDA<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The December meeting date on the agenda was not correct. <o:p></o:p> </p> <p class="style8"> The December meeting will be Thursday the 10<sup>th</sup>.<o:p></o:p></p> <p class="style8"> <st1:city><st1:place>Bryan</st1:place></st1:City> moved to accept the agenda with the above change. 2<sup>nd</sup> by Phil. <o:p></o:p> </p> <p class="style8"> Motion passed, with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> MINUTES OF THE PREVIOUS MEETING<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The minutes were reviewed. <o:p></o:p> </p> <p class="style8"> <st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to approve the minutes 2nd by Naomi. <o:p></o:p> </p> <p class="style8"> Motion passed with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> TREASURER  S REPORT<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Debbie handed out October check detail, a list of bills to pay, October P&amp;L,<o:p></o:p></p> <p class="style8"> and year-to-date P&amp;L. <o:p></o:p> </p> <p class="style8"> There was discussion regarding billing for stock certificates.<span style="mso-spacerun:yes">&nbsp; </span>A complete stock certificate transaction was prepared by <st1:city><st1:place>Overland</st1:place></st1:City>, which used 2 new certificates and <st1:place>Overland</st1:place> staff time, the transaction did not take place after everything was prepared.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Phil made the motion to bill the parties since <st1:city><st1:place>Overland</st1:place></st1:City> spent resources, 2nd by Dave. <o:p></o:p> </p> <p class="style8"> Motion passed with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Bob reported on work preformed to clean up the lower ditch, which was more difficult than expected.<span style="mso-spacerun:yes">&nbsp; </span>Bob was satisified with the bill received.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Phil made the motion to pay the bills and accept the financials 2nd by Naomi. <o:p></o:p> </p> <p class="style8"> Motion passed with all in favor.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> DITCH REPORT<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Stock water was set October 30th, there is not much water.<span style="mso-spacerun:yes">&nbsp; </span>Bob has been<o:p></o:p></p> <p class="style8"> trying to get more water but is having trouble getting a hold of Paul.<span style="mso-spacerun:yes">&nbsp; </span><st1:city><st1:place>Bryan</st1:place></st1:City> talked to<o:p></o:p></p> <p class="style8"> Paul, he is trying to get more stockwater to <st1:city><st1:place>Overland</st1:place></st1:City>, but more senior decrees are currently calling.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Bill Stahl is getting more comfortable with his job and is looking forward to next year.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The work to move head gates and recapping the Leroux Creek flume has been done.<o:p></o:p></p> <p class="style8"> All end of year maintenance has been done.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> The Cow Creek box needs to be addressed next year.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> COMMITTEE REPORTS<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Mini Hydro Project was submitted to the State of <st1:state><st1:place>Colorado</st1:place></st1:State>.<span style="mso-spacerun:yes">&nbsp; </span>Phil Cerani did a lot of <o:p></o:p> </p> <p class="style8"> work to get this submitted.<span style="mso-spacerun:yes">&nbsp; </span>An answer is expected by the end of the year.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OLD BUSINESS<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Dam Emergency Action Plan.-Tom and Bruce Marvin will start working on this.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> USFS Expansion Permitting-Dave, Phil, Reg and Tom meet with the Forest Service.<span style="mso-spacerun:yes">&nbsp; </span>The EPA and Forest Service are working out who has the authority to move this project forward.<span style="mso-spacerun:yes">&nbsp; </span>Hopefully they will work this out by the end of the year.<span style="mso-spacerun:yes">&nbsp; </span>The meeting was encouraging and <st1:city><st1:place>Overland</st1:place></st1:City> and the Forest Sevice are working well together.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Ditch Management Committee/Operations Manual-The board will start to put together a<o:p></o:p></p> <p class="style8"> team to work on this project.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Annual Financial Audit  An internal audit will be performed each year, beginning with 2009.<span style="mso-spacerun:yes">&nbsp; </span>The committee is headed up by Anne Sievers, will include Mary Helen Church and a couple of others. Discussion was also held regarding making a copy of the <o:p></o:p> </p> <p class="style8"> Stock Ledger as it has a lot of history and all the stock information, having only one copy<o:p></o:p></p> <p class="style8"> is too risky.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> NEW BUSINESS<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Lawsuit-A letter was received, threatening to sue <st1:city><st1:place>Overland</st1:place></st1:City>, from a Lawyer representing a stockholder who is trying to get title to stock that is very old and historically associated with the stockholders property.<span style="mso-spacerun:yes">&nbsp; </span>The board can not just authorize someone to obtain stock, certain legal procedures have to be taken.<span style="mso-spacerun:yes">&nbsp; </span>Aaron Clay, will correspond to the letter.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Annual Meeting preparation.-Discussion was held regarding what documents are needed for the annual meeting.<span style="mso-spacerun:yes">&nbsp; </span>Tom Howe and Naomi Kasper s terms are up.<span style="mso-spacerun:yes">&nbsp; </span>Tom does not intend to extend his term.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Discussion was held regarding the West Reservoir.<span style="mso-spacerun:yes">&nbsp; </span><o:p></o:p> </p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Employee reviews need to done at the next meeting.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> SHAREHOLDER S CONCERNS<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Reg Cridler was pleased about the upper ditch maintenance.<span style="mso-spacerun:yes">&nbsp; </span>Reg gave a detailed account<o:p></o:p></p> <p class="style8"> of the Stover Reservoir and does not want this loss due to abandonment.<span style="mso-spacerun:yes">&nbsp; </span>The board said<o:p></o:p></p> <p class="style8"> this would be a <st1:city><st1:place>Redlands</st1:place></st1:City> project, it does not work with Overlands system.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Anne Sievers was concerned about Hubbard water going through <st1:city><st1:place>Overland</st1:place></st1:City>, since the head gates have been moved.<span style="mso-spacerun:yes">&nbsp; </span>This will only happen during a call and it is up to the water<o:p></o:p></p> <p class="style8"> commissioner to handle the water.<span style="mso-spacerun:yes">&nbsp; </span> This new system is thought to be a win/win and will help <st1:city><st1:place> Overland</st1:place></st1:City> with shrink.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Dave Whittlesey wanted to make sure that a good presentation on the Dam Expansion would happen at the annual meeting.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> BOARD CONCERNS<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> None<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> ADJOURNMENT<o:p></o:p></p> <p class="style8"> <st1:city><st1:place>Bryan</st1:place></st1:City> made a motion to adjourn, 2<sup>nd</sup> by Phil.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.<o:p></o:p></p> <p class="style8"> Meeting was adjourned at <st1:time Minute="9" Hour="18">6:09 p.m.</st1:time><o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> _______________________________________<o:p></o:p></p> <p class="style8"> Debbie Christner, Secretary<o:p></o:p></p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p></p> <st1:city> <st1:personname xmlns:st1="urn:schemas-microsoft-com:office:smarttags"> <st1:placename> <st1:placename> <st1:placetype> <u3:city> <st1:city> <p align="center" class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;text-align:center"> &nbsp;</p> <p align="center" class="style17"> &nbsp;</p> <p class="style8"> <o:p></o:p></p> <p align="center" class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;text-align:center"> ___________________________________________________________________________________</p> <b> <p class="MsoNormal"> &nbsp;</p> </b> <p align="center" class="style17"> OVERLAND DITCH AND RESERVOIR CO.</p> <p align="center" class="style17"> Board of Directors Meeting</p> <p align="center" class="style17"> <st1:date Year="2009" Day="8" Month="10">October 8, 2009</st1:date></p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p></p> <p class="style8"> Meeting was called to order at <st1:time Minute="3" Hour="16">4:03 p.m.</st1:time> by President Howe.</p> <p class="style8"> In attendance were:</p> <p class="style8"> Directors; Tom Howe, Naomi Kasper, Bryan Klaseen, Dave Kuntz and Phil Cerani.<span style="mso-spacerun:yes">&nbsp; </span>Secretary/Treasurer; Debbie Christner</p> <p class="style8"> Operations; Manager Bob Church</p> <p class="style8"> Shareholders; Mary Helen Church and Dave Whittlesey, </p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> PRESENTATION OF AGENDA</p> <p class="style8"> <o:p>&nbsp;</o:p>Additions to the agenda: Under ditch report-Grinding woodies.</p> <p class="style8"> <st1:city><st1:place>Bryan</st1:place></st1:City> moved to accept the agenda with the above addition. 2<sup>nd</sup> by Phil. </p> <p class="style8"> Motion passed, with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> MINUTES OF THE PREVIOUS MEETING</p> <p class="style8"> <o:p>&nbsp;</o:p>The minutes were reviewed.<span style="mso-spacerun:yes">&nbsp; </span> <st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to approve the minutes noting that under ditch report-Reynolds should be Rundle, 2nd by Naomi. </p> <p class="style8"> Motion passed, with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> TREASURER  S REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p>Debbie handed out September check detail, a list of bills to pay, September P&amp;L, and year-to-date P&amp;L.<span style="mso-spacerun:yes">&nbsp; </span>There are no delinquent accounts. </p> <p class="style8"> <o:p>&nbsp;</o:p>The timing and amount of the next call for debt service was discussed. <span style="mso-spacerun:yes">&nbsp;</span><st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to set the call at $3.25 for the loan payment and $1.00 for operating and maintenance and to get the call out by October 15, making it due November 15<sup>th</sup>.<span style="mso-spacerun:yes">&nbsp; </span>2<sup>nd</sup> by Phil. </p> <p class="style8"> Motion passed with all in favor. </p> <p class="style8"> <o:p>&nbsp;</o:p>Debbie is going to check on the historical bills paid and the amount of the loan payment.<span style="mso-spacerun:yes">&nbsp;&nbsp; </span>After doing this it was determined by the board via E-mail and phone that $3.26 was needed for the loan payment and $1.74 for operating and maintenance, thus making the call $5.00 a share.</p> <p class="style8"> <o:p>&nbsp;</o:p>Phil made the motion to pay the bills and accept the financials 2nd by <st1:city><st1:place>Bryan</st1:place></st1:City>. </p> <p class="style8"> Motion passed with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p>Paperwork has been submitted to the State of <st1:state><st1:place>Colorado</st1:place></st1:State>, to get a Sales Tax exempt status.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> DITCH REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p>Bob began closing up the ditch on September 21<sup>st</sup> and finished on the 29<sup>th</sup>.<span style="mso-spacerun:yes">&nbsp; </span>The sink-hole</p> <p class="style8"> was built up during this process.<span style="mso-spacerun:yes">&nbsp; </span> The skidder broke down and will be worked on this winter.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style8"> The headgates will be re-located in the next week and should take 2 days.</p> <p class="style8"> Discussion was held as to how this system should work next year with operating changes due to undershots being closed.<span style="mso-spacerun:yes">&nbsp; </span>Everyone agrees, this should be an asset for <st1:city><st1:place> Overland</st1:place></st1:City>.</p> <p class="style8"> <o:p>&nbsp;</o:p>Peter Blake and Bryan looked at lower ditch.<span style="mso-spacerun:yes">&nbsp; </span>Peter would use a rotor grinder. with a trackhoe to clear out woodies.<span style="mso-spacerun:yes">&nbsp; </span>He estimated 3 days at $2,000.00 a day.<span style="mso-spacerun:yes">&nbsp; </span>The chemicals to spray after the grinding would be apx. $600.00.<span style="mso-spacerun:yes">&nbsp; </span> There are other chemicals that can be sprayed, without grinding for apx. $3,000.00.<span style="mso-spacerun:yes">&nbsp; </span><st1:city><st1:place> Bryan</st1:place></st1:City> is going to look into using just a trackhoe clean the ditch.<span style="mso-spacerun:yes">&nbsp; </span><st1:city><st1:place>Bryan</st1:place></st1:City> will keep investigating, as the rotor grinder is costly.</p> <p class="style8"> <o:p>&nbsp;</o:p>Bob talked about replacing the Cow creek diversion plate.<span style="mso-spacerun:yes">&nbsp; </span>This needs to be done this fall. </p> <p class="style8"> He will also look at repairing the caps on the Leroux creek pier footer.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> COMMITTEE REPORTS</p> <p class="style8"> <o:p>&nbsp;</o:p>Grant Activity-Still on going, there maybe state funds available.<span style="mso-spacerun:yes">&nbsp; </span>This would be a 90/10</p> <p class="style8"> <st1:city><st1:place>Split</st1:place></st1:City>.<span style="mso-spacerun:yes">&nbsp; </span>Tom &amp; Phil will work on this.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> OLD BUSINESS</p> <p class="style8"> <o:p>&nbsp;</o:p>Dam Emergency Action Plan.-Winter project.</p> <p class="style8"> <o:p>&nbsp;</o:p>USFS Expansion Permitting-Tom asked Forest Service to attend meeting again, no one attended.<span style="mso-spacerun:yes">&nbsp; </span>Tom will try and schedule a meeting with them at their offices.</p> <p class="style8"> <o:p>&nbsp;</o:p>Ditch Management Committee/Operations Manual-Winter project. Committee needs to be put together.<span style="mso-spacerun:yes">&nbsp; </span>Any one interested?</p> <p class="style8"> <o:p>&nbsp;</o:p>Annual audit -Winter Project. Committee needs to be put together.<span style="mso-spacerun:yes">&nbsp; </span>Any one interested?</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> NEW BUSINESS</p> <p class="style8"> <o:p>&nbsp;</o:p>None</p> <p class="style8"> &nbsp;</p> <p class="style8"> <o:p>&nbsp;</o:p>SHAREHOLDER S CONCERNS</p> <p class="style8"> <o:p>&nbsp;</o:p>Dave Whittlesey suggested <st1:place>Overland</st1:place> look for a newer skidder.<span style="mso-spacerun:yes">&nbsp; </span>Bob will look into this.</p> <p class="style8"> Dave was also interested in what is happening with stockwater.<span style="mso-spacerun:yes">&nbsp; </span>This won t happen until November 1<sup>st. </sup><span style="mso-spacerun:yes">&nbsp;</span></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> BOARD CONCERNS</p> <p class="style8"> <o:p>&nbsp;</o:p>None</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> ADJOURNMENT</p> <p class="style8"> <st1:city><st1:place>Bryan</st1:place></st1:City> made a motion to adjourn, 2<sup>nd</sup> by Phil.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.</p> <p class="style8"> Meeting was adjourned at <st1:time Minute="36" Hour="17">5:36 p.m.</st1:time></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> _______________________________________</p> <p class="style8"> Debbie Christner, Secretary<o:p></o:p></p> <p align="center" class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;text-align:center"> ___________________________________________________________________________________</p> <b> <p class="MsoNormal"> <o:p>&nbsp;</o:p></p> </b> <p align="center" class="MsoNormal"> &nbsp;</p> <p align="center" class="MsoNormal"> &nbsp;</p> <p align="center" class="MsoNormal"> OVERLAND DITCH AND RESERVOIR CO.</p> <p align="center" class="MsoNormal"> Board of Directors Meeting</p> <p align="center" class="MsoNormal"> <st1:date Year="2009" Day="10" Month="9">September 10, 2009</st1:date></p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p></p> <p class="style8"> Meeting was called to order at <st1:time Minute="4" Hour="16">4:04 p.m.</st1:time> by President Howe.<span style="mso-spacerun:yes">&nbsp; </span>In attendance were directors, Tom Howe, Naomi Kasper, Bryan Klaseen, Dave Kuntz and Phil Cerani.<span style="mso-spacerun:yes">&nbsp; </span>Secretary/Treasurer, Debbie Christner. Water Commissioner, Steve Tuck Shareholders, Dave Whittlesey,</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>PRESENTATION OF AGENDA</p> <p class="style8"> <o:p>&nbsp;</o:p>Additions to the agenda: Under Fall Maintenance-Grinding woodies.</p> <p class="style8"> Phil moved to accept the agenda as presented, Naomi Seconded.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>MINUTES OF THE PREVIOUS MEETING</p> <p class="style8"> <o:p>&nbsp;</o:p>The minutes were reviewed.<span style="mso-spacerun:yes">&nbsp; </span> <st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to approve the minutes with some</p> <p class="style8"> spelling errors corrected, seconded by Naomi.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p>TREASURER  S REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p>Debbie handed out August check detail a list of bills to pay, August P&amp;L, and year-to-date P&amp;L.<span style="mso-spacerun:yes">&nbsp; </span>There is 1 delinquent account which will be handled per the procedures in place.<span style="mso-spacerun:yes">&nbsp; </span>The timing of the next call for debt service was discussed.<span style="mso-spacerun:yes">&nbsp; &nbsp;</span>Phil made the motion to accept the financial statements and pay the bills as presented, seconded by Naomi.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor. </p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>DITCH REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p>Steve Tuck said there is 2 feet of inflow between the reservoir and West Terror, which <st1:city><st1:place>Overland</st1:place></st1:City> can use if there is not a call in place.<span style="mso-spacerun:yes">&nbsp; </span>There are a couple of beavers causing trouble in the ditch above windy point below the Julian slide.<span style="mso-spacerun:yes">&nbsp; </span>Water to that area can be shut off making this a less than desirable location for the beavers.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style8"> Steve stated that 5 new undershots were needed and several old undershots need work.<span style="mso-spacerun:yes">&nbsp; </span>He then proposed another solution, this would entail moving a headgate that had been used during repairs, to West Hubbard, then move the West Hubbard headgate to West Terror.<span style="mso-spacerun:yes">&nbsp; </span>The current undershots would be capped.<span style="mso-spacerun:yes">&nbsp; </span>Terror Creek is O.K. with this fix.<span style="mso-spacerun:yes">&nbsp; </span><st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to move 24 West Hubbard headgate and 12 West Terror headgate to divert senior water decrees and to cap current undershots.<span style="mso-spacerun:yes">&nbsp; </span>Seconded by Dave.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor. </p> <p class="style8"> The board is going to have Aaron Clay craft a letter to Terror Creek regarding the headgates and capping undershots.</p> <p class="style8"> <o:p>&nbsp;</o:p>The board rode the ditch August 21st to make a fall maintenance assessment.</p> <p class="style8"> On September 1<sup>st</sup> a dam inspection was held, this went very well.<span style="mso-spacerun:yes">&nbsp; </span>The inspector requested a Dam Emergency Action Plan be created.<span style="mso-spacerun:yes">&nbsp; </span> </p> <p class="style8"> A Dam outlet inspection was also done and the outcome was favorable.</p> <p class="style8"> <o:p>&nbsp;</o:p>Tom Howe gave a ditch report:<span style="mso-spacerun:yes">&nbsp; </span>Bob Church rode the lower ditch and Bill Stahl rode the</p> <p class="style8"> upper ditch.<span style="mso-spacerun:yes">&nbsp; </span>Bob checked on the ditch crossing being done by Grosse-Rhodes, the location is great, <st1:city><st1:place> Overland</st1:place></st1:City> has received all the executed paper work and funds.</p> <p class="style8"> <o:p>&nbsp;</o:p>Rundle will begin the Fall maintenance work on the 21<sup>st</sup>.</p> <p class="style8"> <o:p>&nbsp;</o:p><st1:city><st1:place>Bryan</st1:place></st1:City> is going to look into Environmental excavation getting the woodies along the ditch bank cut.</p> <p class="style8"> <o:p>&nbsp;</o:p>Bob is too see if the willows on the lower ditch need sprayed.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> COMMITTEE REPORTS</p> <p class="style8"> <o:p>&nbsp;</o:p>Grant Activity-Still on going</p> <p class="style8"> <o:p>&nbsp;</o:p>OLD BUSINESS</p> <p class="style8"> <o:p>&nbsp;</o:p>Dam Emergency Action Plan.-Winter project.</p> <p class="style8"> <o:p>&nbsp;</o:p>USFS Expansion Permitting-Tom asked Forest Service to attend meeting, no response.</p> <p class="style8"> <o:p>&nbsp;</o:p>Roatcap Runoff Decree Application-Filed </p> <p class="style8"> <o:p>&nbsp;</o:p>Ditch Management Committee/Operations Manual-Winter project.</p> <p class="style8"> <o:p>&nbsp;</o:p>Annual audit -Winter Project.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> NEW BUSINESS</p> <p class="style8"> <o:p>&nbsp;</o:p>None</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> SHAREHOLDER S CONCERNS</p> <p class="style8"> <o:p>&nbsp;</o:p>None</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> BOARD CONCERNS</p> <p class="style8"> <o:p>&nbsp;</o:p>Phil is working on the maps.</p> <p class="style8"> Dave would like to make sure that we address water delivery and timing at the annual meeting.<span style="mso-spacerun:yes">&nbsp; </span>Overland has many users for different needs and it will be good to have everyone s input.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> ADJOURNMENT</p> <p class="style8"> <st1:city><st1:place>Bryan</st1:place></st1:City> made a motion to adjourn, Phil 2<sup>nd</sup>.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.</p> <p class="style8"> Meeting was adjourned at <st1:time Minute="23" Hour="17">5:23 p.m.</st1:time></p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>_______________________________________</p> <p class="style8"> Debbie Christner, Secretary<o:p></o:p></p> <p class="MsoNormal"> &nbsp;</p> <p align="center" class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; text-align: center"> __________________________________ttom-alt: auto; text-align: center"> &nbsp;</p> <b> <p align="center" class="MsoNormal"> OVERLAND DITCH AND RESERVOIR CO.</p> <p align="center" class="MsoNormal"> Board of Directors Meeting</p> <p align="center" class="MsoNormal"> <st1:date Year="2009" Day="13" Month="8">August 13, 2009</st1:date></p> <p align="center" class="MsoNormal"> <o:p>&nbsp;</o:p></p> <p class="style8"> Meeting was called to order at <st1:time Minute="3" Hour="16">4:03 p.m.</st1:time> by President Howe.<span style="mso-spacerun:yes">&nbsp; </span>In attendance were directors, Tom Howe, Naomi Kasper, Bryan Klaseen, Dave Kuntz and Phil Cerani.<span style="mso-spacerun:yes">&nbsp; </span>Operations Manager, Bob Church. Ditch Rider, Bill Stahl. Secretary/Treasurer, Debbie Christner. Water Commissioner, Paul Schmucker.<span style="mso-spacerun:yes">&nbsp; </span>Shareholders, Mary Helen Church, Dave Whittlesey, Anne Sievers &amp; Lawerence Mac Kendrick.</p> <p class="style8"> <o:p>&nbsp;</o:p>PRESENTATION OF AGENDA</p> <p class="style8"> <o:p>&nbsp;</o:p>Additions to the agenda: None </p> <p class="style8"> Phil moved to accept the agenda as presented, Naomi Seconded.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p>MINUTES OF THE PREVIOUS MEETING</p> <p class="style8"> <o:p>&nbsp;</o:p>The minutes were reviewed.<span style="mso-spacerun:yes">&nbsp; </span> <st1:city><st1:place>Bryan</st1:place></st1:City> made the motion to approve the minutes with some</p> <p class="style8"> Spelling errors corrected, seconded by Naomi.<span style="mso-spacerun:yes">&nbsp; </span>.Motion passed, with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p>TREASURER  S REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p>Debbie handed out July check detail a list of bills to pay, July P&amp;L, and year-to-date P&amp;L.<span style="mso-spacerun:yes">&nbsp; </span>A bill, for the Spot GPS was added to the bills to pay. Phil made the motion to accept the financial statements and pay the bills as presented, seconded by David.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed with all in favor. Debbie will add the bank balance detail to the bottom of the bills to pay, in the future.<o:p></o:p></p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>DITCH REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p>Bob gave the following report:</p> <p class="style8"> July 7<sup>th</sup>-Worked on main Hubbard, turned in 50CFS.</p> <p class="style8"> July 10<sup>th</sup>-Adj to 64CFS, which means 70 CFS from the reservoir.</p> <p class="style8"> July 15<sup>th</sup>-Unplugged Hubbard undershot.</p> <p class="style8"> July 22<sup>nd</sup>-Clean Logs from ditch.</p> <p class="style8"> July 28<sup>th</sup>-Fixed Cow Creek diversion.</p> <p class="style8"> July 31<sup>st</sup>-Cleaned logs from upper ditch.</p> <p class="style8"> The upper and lower ditches are being rode 2 times a week.</p> <p class="style8"> The sink hole is remaining about the same.</p> <p class="style8"> The board is going to take a field trip on Friday August 21<sup>st</sup> at <st1:time Minute="0" Hour="9"> 9:00 a.m.</st1:time> to go over areas that need maintenance this fall.<span style="mso-spacerun:yes">&nbsp; </span>Bob is going to get a Track hoe to set in more logs</p> <p class="style8"> at Cunningham, Sink Creek &amp; Julian Ditches, along with what is scheduled to be repaired after the ditch ride.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Dave Kuntz was concerned about the spike on the website after a heavy rain.<span style="mso-spacerun:yes">&nbsp; </span>Bob stated that he monitors many stations and had Bill check the lower ditch, to assure that everything was fine.<span style="mso-spacerun:yes">&nbsp; </span>Shrink was discussed and the effect of the North Fork taking more out of the Hubbards.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> Paul Schmucker then expressed his anger at receiving a letter from the board asking to have 2 days notice of calls from the Terrors and Hubbards. <span style="mso-spacerun:yes">&nbsp;</span>Paul went through the procedures that happen when a call is placed. He stated that the call dates vary and when received they must act immediately and 2 days notice was not possible.<span style="mso-spacerun:yes">&nbsp; </span>The board said they put this in writing as they were told this was possible by Steve Tuck and wanted to re-iterate it since the notice had not happened the last 2 years.<span style="mso-spacerun:yes">&nbsp; </span>The board did not mean to anger Paul and would request that they be notified the day it happens, as they have shareholders to answer to and need to adjust accordingly.<span style="mso-spacerun:yes">&nbsp; </span>Paul suggested Tom contact Steve and set up a procedure for letting <st1:city><st1:place>Overland</st1:place></st1:City> know about calls.</p> <p class="style8"> Phil asked Paul why the Roatcap flume is being read as 2 , when it is actually 18 , this needs to be adjusted.</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> COMMITTEE REPORTS</p> <p class="style8"> <o:p>&nbsp;</o:p>The grant for the Mini hydro Feasibility study was disapproved, this is on hold indefinitely.</p> <p class="style8"> <o:p>&nbsp;</o:p>Bureau of Reclamation Water marketing and efficiency-no update.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>OLD BUSINESS</p> <p class="style8"> <o:p>&nbsp;</o:p>Dam Emergency Action Plan. There is no change in status.</p> <p class="style8"> <o:p>&nbsp;</o:p>USFS Expansion Permitting-Tom asked Forest Service for update and written review of status.</p> <p class="style8"> <o:p>&nbsp;</o:p>The Conditional to Absolute decree Applications has been submitted.</p> <p class="style8"> <o:p>&nbsp;</o:p>Roatcap Runoff Decree Application must be filled separately.<span style="mso-spacerun:yes">&nbsp; </span>The motion was made by <st1:city><st1:place> Bryan</st1:place></st1:City> and 2<sup>nd</sup> by Dave, and approve by all to file this application and pay the application fee.</p> <p class="style8"> <o:p>&nbsp;</o:p>Ditch Management Committee/Operations Manual-Winter project.</p> <p class="style8"> Annual audit will be discussed at next months meeting.</p> <p class="style8"> <o:p>&nbsp;</o:p>The Satellite locator has been purchased at a lost of $160.00.<span style="mso-spacerun:yes">&nbsp; </span>Debbie will get the locator</p> <p class="style8"> activated.<span style="mso-spacerun:yes">&nbsp; </span>Bill Stahl will have the locator, Bob s number will be the first contact with Tom s Office as second contact.</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>NEW BUSINESS</p> <p class="style8"> None</p> <p class="style8"> <o:p>&nbsp;</o:p></p> <p class="style8"> SHAREHOLDER S CONCERNS</p> <p class="style8"> Anne Sievers had questions regarding shrink.<span style="mso-spacerun:yes">&nbsp; </span>The board went through the math and shrink was estimated to be 10%, which is good.</p> <p class="style8"> <o:p>&nbsp;</o:p>Dave Whittlesey and <st1:place><st1:placename>MaryHelen</st1:PlaceName> <st1:placetype>Church</st1:PlaceType></st1:place> discussed the call situation between water commissioners, Overland Board and Overland Shareholders.</p> <p class="style8"> <o:p>&nbsp;</o:p>Bob Church asked Phil Cerani for a map of the ditch.<span style="mso-spacerun:yes">&nbsp; </span>Dave made a motion and Bryan 2<sup>nd</sup> to get maps, 2 big and 6 small. <span style="mso-spacerun:yes">&nbsp;</span>Motion passed, with all in favor</p> <p class="style8"> <o:p>&nbsp;</o:p>BOARD CONCERNS</p> <p class="style8"> None</p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>ADJOURNMENT</p> <p class="style8"> <st1:city><st1:place>Bryan</st1:place></st1:City> made a motion to adjourn, Nomi 2<sup>nd</sup>.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.</p> <p class="style8"> Meeting was adjourned at <st1:time Minute="40" Hour="17">5:40 p.m.</st1:time></p> <p class="style8"> <o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p> <p class="style8"> _______________________________________</p> <p class="style8"> Debbie Christner, Secretary<o:p></o:p></p> <p align="center" class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt: auto;text-align:center"> </p> </b> <p align="center" class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; text-align: center"> &nbsp;</p> <p align="center" class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; text-align: center"> &nbsp;</p> <p align="center" class="MsoNormal" style="mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; text-align: center"> ____________________________________________________________________</p> <b> <p align="center" class="MsoNormal"> OVERLAND DITCH AND RESERVOIR CO.</p> <p align="center" class="MsoNormal"> Board of Directors Meeting</p> <p align="center" class="MsoNormal"> <st1:date Year="2009" Day="9" Month="7">July 9, 2009</st1:date></p> <p class="style8"> Meeting was called to order at <st1:time Minute="6" Hour="16">4:06 p.m.</st1:time> by President Howe.<span style="mso-spacerun:yes">&nbsp; </span>In attendance were directors, Tom Howe, Naomi Kasper, Bryan Klaseen and Dave Kuntz.<span style="mso-spacerun:yes">&nbsp; </span>Operations Manager, Bob Church. Ditch Rider, Bill Stahl. Secretary/Treasurer, Debbie Christner. Water Commissioner, Paul Schmucker.<span style="mso-spacerun:yes">&nbsp; </span>Shareholders, Mary Helen Church, Dave Whittlesey</p> <p class="style8"> <o:p>&nbsp;</o:p>PRESENTATION OF AGENDA</p> <p class="style8"> <o:p>&nbsp;</o:p>Additions to the agenda: </p> <p class="style8"> Conditional to absolute decree change, </p> <p class="style8"> Anne Sievers request </p> <p class="style8"> Overland Post Office Box.</p> <p class="style8"> <o:p>&nbsp;</o:p>MINUTES OF THE PREVIOUS MEETING</p> <p class="style8"> While reviewing the previous minutes Dave Kuntz asked for a clarification from Water Commissioner Paul Schmucker. Paul stated that the commissioners have no problem with running as much water, as possible, down lower Cow Creek, but this must be watched so Cow Creek does not get washed out.<span style="mso-spacerun:yes">&nbsp; </span>Paul then suggested a 20&#8217; long-3&#8217; culvert be installed to protect the Cow Creek ditch and the La Roux Creek East pier footer and the pier caps also be looked at.<span style="mso-spacerun:yes">&nbsp; </span>This needs to be looked at this fall after the water stops.&nbsp; Dave then made the motion to approve the minutes as published, seconded by Naomi.<span style="mso-spacerun:yes">&nbsp; </span>Motion passed, with all in favor.</p> <p class="style8"> <o:p>&nbsp;</o:p>TREASURER &#8216;S REPORT</p> <p class="style8"> <o:p>&nbsp;</o:p>Debbie handed out June check detail a list of bills to pay, Balance Sheet, P&amp;L,