 |
|
 |
|
| b | |
|
OVERLAND DITCH AND RESERVOIR COMPANY Board of Directors Meeting July 2, 2008 CALL TO ORDER Meeting was called to order at 4:05 p.m. by President Howe. In attendance were directors Tom Howe, Phil Ceriani, Reg Cridler, Naomi Kasper and Bryan Klaseen; stockholders Ray Marvel, Billy Varner, Annie Sievers, Dave Whittlesey and Dave Kuntz; and guests Josh Kasper and John Milligan. Operations manager Bob Church, ditch rider Bill Stahl and secretary/treasurer Pam Klaseen were also present. PRESENTATION OF AGENDA Naomi made the motion to accept the agenda presented, seconded by Phil. Motion passed with all in favor. MINUTES OF THE PREVIOUS MEETING Reg made the motion to accept the minutes as e-mailed, seconded by Phil. Motion passed with all in favor. TREASURER’S REPORT Pam passed out a check detail, June P&L with account balances, year-to-date P&L, and bills paid in June. Reg made the motion to accept the Treasurer’s report and pay the presented bills, seconded by Naomi. Motion passed with all in favor. DITCH REPORT Bob summarized the work that had been done in June. He said that there is a discrepancy between the Oak Mesa parshall and the Leroux Creek parshall. Paul Schmucker is trying to determine where the problem is, he believes it is the 6’ parshall in Leroux Creek, and what needs to be done. Bob said that the reservoir is spilling 160 cfs. Phil said that this fall we should look into a grant for another satellite. COMMITTEE REPORTS Redlands Mesa Water Users Ditch Management Plan – Phil will make a presentation at the joint meeting following. Grants – Tom said we should look for parshall grants with the state. OLD BUSINESS Cabin Permit – We are still waiting for a meeting with the Forest Service. FS vs. EPA – Information is still being gathered for Levi. Tom said he thinks we should try to show that the fen can be inundated without harm before mitigation. Reg said that we need to find our original permit and we need to organize the trailer to do so. Naomi will find someone. Dam Emergency Action Plan – there has been no new contact. Mini-Hydro – Tom has met with a representative from the Governor’s Renewable Energy Task Force regarding a possible project. The best place is above where the Highline takes out which is on BLM. Tom has a call into the BLM. Paul Schmucker has suggested that we file for hydro water and said that the decree dates on the domestic might be able to be protected for hydro. Tom said that we should file on 20’ and will check with Paul to find out what needs to be done. NEW BUSINESS The IRS has increased the mileage allowance to 58.5 cents for vehicles. Phil made the motion to increase mileage paid to 58.5 cents for vehicles and 34 cents for ATVs, seconded by Bryan. Motion passed with all in favor. Reg asked if the time could be changed for the meetings. Naomi made the motion to change the time of the August meeting to 6:00 p.m., seconded by Bryan. Motion passed with all in favor. Time changes for other meetings will be discussed at a later date. SHAREHOLDER’S CONCERNS Annie said the board was doing a good job. She was wondering where we were on the budget. Tom answered that we were similar to last year, but it may be somewhat higher because of additional maintenance in the fall. She also asked about a fall plan – Bryan said that spots on the ditch that need work should be flagged now while the ditch is full, Bob said he was planning on using sandbags to mark those areas. Reg said that woodies need to be cut down and sprayed, Bob said Bill is working on that. Dave Whittlesey asked why the water had been down. Bob again explained the problem with the conflicting parshall readings. He also said that W. Hubbard went down very quickly. Billy Varner said that there was too much water on the lower end. Bob said it will soon be going down because Paul will cut us out of Leroux Creek this week. Reg said that shareholders need to let Steve know if they have too much water, or want to shut their boxes down. BOARD CONCERNS None ADJOURNMENT Bryan made the motion to adjourn the meeting, seconded by Phil. Meeting was adjourned at 5:30 p.m. ____________________________________ Pamela Klaseen, Secretary
__________________________________________________________________________ OVERLAND DITCH AND RESERVOIR COMPANY REDLAND MESA WATER USERS, INC. July 2, 2008
__________________________________________________________________________
OVERLAND DITCH AND RESERVOIR COMPANY Board of Directors Meeting June 4, 2008 CALL TO ORDER Meeting was called to order at 4:02 p.m. by President Howe. In attendance were directors Tom Howe, Phil Ceriani, Reg Cridler, Naomi Kasper and Bryan Klaseen. Stockholders attending were Ray Marvel, Mary Helen Church, Rocky Long, Mike Kobrin, Dave Whittlesey and Dave Kuntz. Operations Manager Bob Church, Ditch Rider Bill Stahl and Secretary/Treasurer Pam Klaseen were also present. PRESENTATION OF AGENDA o additions were made to the agenda. MINUTES OF THE PREVIOUS MEETING Reg made the motion to accept the minutes as e-mailed, seconded by Naomi. Motion passed with all in favor. TREASURER’S REPORT Pam passed out a check detail, May P&L with account balances, year-to-date P&L, and bills paid in May. The unpaid bill was reviewed and a statement for hours, mileage and miscellaneous reimbursement from Bob Church and hours and mileage from Bill Stahl were added. Reg made the motion to accept the Treasurer’s report, seconded by Bryan. Motion passed with all in favor. DITCH REPORT Bob summarized the work that had been done in May, including clearing snow and adding walkways at undershots as per Steve Tucks request. He informed the board about a sink hole in the bank below the Julian that needs attention. After discussion, Bob was told to contact Rundle about getting a dozer to get all of the snow pushed off the bank so that any other areas in need of repair could be found and repaired. Pete Sanchez had resigned because of personal issues. Bill Stahl had applied for the job at the same time and was still interested and had been working with Bob. Bryan made the motion to hire Bill Stahl, retroactive, as ditch rider, seconded by Naomi. Motion passed with all in favor. COMMITTEE REPORTS Redlands Mesa Water Users Ditch Management Plan – Phil said that it seems that lots of documentation is missing and that they will be talking to John Hawkins and Ward Holder to try in fill in blanks. Phil will be doing lots of mapping in June and hopes to have a meeting in the next couple of weeks. There was additional discussion. Grants – Reg went on a DMEA tour to a mini-hydro project and Tom is in contact with someone from the Governor’s office also regarding mini-hydro. OLD BUSINESS Cabin Permit - The cabin permit has been paid. When the cabin is accessible, there will be a review of the cost in hopes of the fee being reduced substantially. FS vs. EPA - Bruce Marvin and Brett Fletcher are still gathering information for Levi. Dam Emergency Action Plan – Tom has been in contact with the dam inspector. West Reservoir – There is a possibility of doing an exchange with Ragged Mountain. The North Fork Conservancy District Steering Committee is interested in funding a study on expanding the West Reservoir, Phil will check into this. Tom said that it was worth investing some time and a little bit of money to explore the possibilities. NEW BUSINESS Secretary Compensation - There was discussion about raising the secretary’s salary. Reg made the motion to raise the salary to $500/month, seconded by Phil. Motion passed with all in favor, Bryan abstaining. There was also discussion about fees paid for stock transfers. Reg made the motion to split the transfer fee of $75.00 50-50 with the secretary, seconded by Naomi. Motion passed with all in favor. National Water Legislation – Dave Kuntz had notified Tom about some pending legislation that could have a serious negative effect. Tom had done research but had been unable to find any information. Dave gave Tom the bill number and Tom will do additional research. Reg brought his “Spot”. He said that there is no cell phone reception on most of the ditch but that Spot could be used in case of a problem. He said that the cost of $150.00 plus $100.00 annual fee. Tom said we should seriously consider it and will put it on the agenda for next month. SHAREHOLDER’S CONCERNS Dave Kuntz asked why the cabin was so important as it was only used for storage. After discussion, it was decided that the issue should be brought up at the annual meeting. Dave said that he thought the locater (Spot) was a good idea. He then went on to say that he felt that the board didn’t care about delivering water. He talked about the fluctuation during the month and made some comparisons between 2005 and 2008. Tom responded that the board’s primary concern was delivering water and that the board was in no way trying to restrict water delivery. There was a great deal of discussion about the temperature changes in May. Bob gave the example of having 1500 cfs in Leroux Creek one day and the next there was 110 cfs. Bob said the Water Commission Paul Schmuker hadn’t wanted to take any water out of W. Terror until recently and is only allowing 20’ in Cow Creek until Leroux Creek settles down. There was further discussion about how much water culverts on the mesa can run, and issues with Redlands Mesa Water Users. Dave Whittlesey suggested a meeting with Redlands Mesa. Naomi suggested that a joint meeting after the July board meeting would work, that was agreeable to everyone. Tom will contact Dan Hawkins and try to get something set up. BOARD CONCERNS Bob asked if it was necessary for Bill to attend the board meetings. It was decided that if Bob was there, Bill didn’t need to be there. Bob also asked if Bill could be paid twice monthly. Bill will see how it goes and if it is needed arrangements other than a monthly payroll can be made. ADJOURNMENT Bryan made the motion to adjourn, seconded by Naomi. Meeting was adjourned at 5:58 p.m.
________________________________________ Pamela Klaseen, Secretary
__________________________________________________________________________ OVERLAND DITCH AND RESERVOIR COMPANY Board of Directors Meeting May 7, 2008 CALL TO ORDER Meeting was called to order at 4:02 p.m. by President Howe. In attendance were directors Tom Howe, Reg Cridler, Phil Ceriani, Naomi Kasper and Bryan Klaseen. Shareholders present were Mary Helen Church, Annie Sievers, David Kuntz and Dave Whittlesey. Operations and Maintenance Manager Bob Church and secretary/treasurer Pam Klaseen were also present. PRESENTATION OF AGENDA No additions were made to the agenda. MINUTES OF THE PREVIOUS MEETING Reg made the motion to accept the minutes as e-mailed, seconded by Phil. Motion passed with all in favor. TREASURER’S REPORT Pam passed out a check detail, April P&L with account balances, year-to-date P&L, and bills paid in April. The unpaid bills were reviewed and a statement for hours and mileage from Bob Church was added. Reg made the motion to accept the Treasurer’s report, seconded by Naomi. Motion passed with all in favor. DITCH REPORT
Bob summarized the amount of water that had been coming on the mesa for April. He said Erik Fritchman had cleaned the ditch on April 21st. He also said Steve Widner would like to see 85 feet coming to the mesa so Bob has a call into Paul Schmucker. Bob has talked to Rundle and they would like to take a D-6 Cat and “blast” to the reservoir and that they could begin right away. There has been a price increase of $10.00/hour to $135.00/hour. He said the reservoir is almost full right now. COMMITTEE REPORTS Redlands Mesa Water Users Ditch Management Plan – Phil said there was going to be a meeting on Thursday at the Grange for the purpose of brainstorming improvements. Three or four chapters have been completed and they will start mapping soon. Grants – There is nothing happening right now. OLD BUSINESS There was discussion about the Forest Service permit for the cabin. It has been recommended we pay the fee and appraise the site this summer, making adjustments then. Reg made the motion to pay the fee, seconded by Phil. Motion passed with all in favor. Tom said the meeting with Levi and Linda of the Forest Service had gone very well. The Forest Service and the EPA have set up a procedure for dealing with issues, Levi will be working with a counterpart at the EPA and he is confident that we will be able to get the fen issue resolved at that level. It was also noted the EPA had recently published a statement regarding wetlands in the Federal Register that said fen could be mitigated. Bruce and Brett Fletcher are currently working on getting information to Levi. Tom had done some checking on the umbrella insurance policy and found that the board members are not covered. The umbrella policy will be tabled for now. Tom said he is trying to connect with Jason Ward regarding the Dam Emergency Action Plan. Tom wants to be sure both dams are included. NEW BUSINESS Tom has done some checking on mini-hydro projects and has found there is money available for study. He has been contacted by a gentleman who would look at the proposal at state expense. There was discussion about the problem of trash in the inlets that the Town of Hotchkiss experienced. Phil has met with the owners of West Reservoir and they are very interested in working out a deal with the Overland to use the West Reservoir as an alternative storage site. Bruce Marvin has looked at it in the past and felt that it would be very high dollar. There was further discussion and it was mentioned Bruce should look at it again. SHAREHOLDER’S CONCERNS Reg has talked to Paul about shareholders using stock water for irrigating; the irrigation season runs from April 1st to October 31st. The company’s decree would not be in jeopardy but he would talk to the company about it. It was felt that the company needed to have a policy regarding this issue. Dave Whittlesey said he wants better forward planning as stock water was interrupted because of projects on the ditch. There was discussion about setting up a schedule when any work, except emergency work, would be done on the ditch. BOARD CONCERNS There was discussion about joining DARCA until Naomi reminded the board that issue had been resolved at the last meeting. Phil will get a bill sent to the secretary. ADJOURNMENT Bryan made the motion to adjourn, seconded by Reg. Meeting was adjourned at 5:17 p.m. __________________________________ Pamela Klaseen, Secretary/Treasurer
________________________________________________________________________
OVERLAND DITCH AND RESERVOIR COMPANY Board of Directors Meeting April 2, 2008 CALL TO ORDER Meeting was called to order at 4:03 p.m. by President Howe. In attendance were directors Tom Howe, Reg Cridler, Phil Ceriani, Naomi Kasper and Bryan Klaseen. Shareholders present were Bob and Mary Helen Church, Basil Webb, Ray Marvel, Dave Whittlesey, Annie Sievers, Stan Adams, and Dave Kuntz. Ditch rider Pete Sanchez, secretary/treasurer Pam Klaseen and guest Ed Marston were also present. PRESENTATION OF AGENDA Several items were added to the agenda. Under Old Business – Forest Service cabin permit; under New Business - USFS –Bowie drill pad. MINUTES OF THE PREVIOUS MEETING Phil made the motion to accept the minutes as e-mailed, seconded by Reg. Motion passed with all in favor. TREASURER’S REPORT Pam passed out a check detail, March P&L with account balances, year-to-date P&L, and bills paid in March. The unpaid bills were reviewed. Reg made the motion to pay presented bills except to the Forest Service for the cabin, seconded by Bryan. Motion passed with all in favor. Bob Church suggested that Tim Feehan be contacted regarding the 10% that we must pay and monies that have already been paid. He also said that the construction company that pumped water from the reservoir should be contacted regarding payment. DITCH REPORT Tom introduced Pete Sanchez, the new ditch rider. He had previously worked 19 ½ years for Uncompahgre Water Users. Bob Church has been hired as the Operations and Maintenance manager. He gave a report on stock water. COMMITTEE REPORTS Ditch Management Plan - Phil said that Redlands Mesa Water Users had held their organizational meeting. There will be another meeting after spring work is complete. Grants – Tom said that not much was going on right now. OLD BUSINESS Tom is writing a letter to Levi requesting a meeting with Linda regarding the cabin permit. The Forest Service and EPA are meeting today specifically about Hunter Reservoir. Forest Service is recommending that we don’t do anything until Hunter is resolved. Tom has written a letter to the Forest Service about the proposed timber cuts and any use of the ditch bank as a road which we are opposed to. Phil said that he had met the GIS person for the Forest Service and he said that it was not their intent to show the ditch as a road and changes will be made in their software. Tom said that he had received an e-mail from Bruce Marvin and that Bruce felt we were on an “indefinite hold.” He feels we have two options: 1) isolation or 2) getting expert opinion on the consequences of fen being inundated for a short period of time. Tom wants to contact every water company on the Western Slope emphasizing to them what could happen if the EPA position stands on the fen issue. Levi said that there would be 100 reservoirs on Grand Mesa impacted and that he felt resolution would be faster through the political system. Phil made the motion to authorize Bruce Marvin to pursue the engineering for a barrier system, seconded by Reg. Motion passed with all in favor. There was some discussion about an umbrella liability policy. Tom will clarify if the board members would be covered. We are required to have a Dam Emergency Action Plan. It is thought that we have one but Tom will contact Jason Ward making sure that we are listed as having two dams and getting forms from them. Tom said that the Bowie drill pad won’t affect us and that he would send a letter to the Forest Service stating that. NEW BUSINESS Bob said that he has talked to Rundle about spring ditch work. They will get on it as soon as it is possible but we are currently in a “wait and see” situation. We will work with Redlands Mesa Water Users on the lower ditch. Bob also said that he would like to use PAM on the lower ditch and spot spray the willows there also. No one has heard from the group that wanted to transplant willows. There was discussion about what was a fair amount to pay for mileage for vehicles and ATVs. Bryan made the motion to pay what the IRS allows for vehicles and $0.40 per mile for ATV’s, seconded by Phil. Motion passed with all in favor. Phil was recently seated on the board of DARCA. There was discussion about Overland becoming a member. Phil made the motion, seconded by Naomi, to have the Overland join DARCA. After much discussion about the cost this motion was withdrawn. After further discussion Reg made the motion to join DARCA regardless of the cost, seconded by Bryan. Motion passed with all in favor. The possibility of a micro-hydro project was the next item of discussion. Ed Marston is on the board of DMEA and took part in the discussion. Tom has spoken to DMEA and has also checked into the availability of grant money to study the possibility of a micro-hydro project. Phil will contact Painted Sky regarding writing a grant application. Bob said that we needed to have a plan of work to be performed filed with the Forest Service. Tom said we would let that ride until next month. SHAREHOLDER’S CONCERNS Basil Webb is looking for billing records for the last 25 years. Several suggestions were given including contacting Billy Varner. Bob said that the Grange wants the trailer moved to another spot. Annie asked about the fen and pushing forward with the project. Tom said that we are continuing the permitting process. Dave Kuntz expressed concern about comments that had been made in previous meetings and said he felt the board should be more professional. Dave Whittlesey asked about the process of filling the Operations and Maintenance position. Tom said it had been discussed among the board, mostly via e-mail, before the March meeting. The position had been advertised in the High Country Shopper, two responses were received, and after interviews the second applicant had withdrawn his name because he felt he wasn’t qualified. When asked if this was budgeted, Tom said there was no specific item in the budget. Mary Helen asked about DARCA. Phil said that he would try to get some handbooks for shareholders. BOARD CONCERNS Phil officially introduced Ed Marston, who said he believes to save agriculture we must save the ditches. He also said he is glad to see what we are doing. ADJOURNMENT Reg made the motion to adjourn, seconded by Naomi. Meeting was adjourned. ___________________________________ Pamela Klaseen, Secretary
_____________________________________________________________________________
OVERLAND DITCH AND RESERVOIR COMPANY Board of Directors Meeting March 3, 2008 CALL TO ORDER Meeting was called to order at 4:00 p.m. by Reg Cridler. In attendance were Directors Phil Ceriani, Reg Cridler, Naomi Kasper and Bryan Klaseen. Tom Howe arrived later. Shareholders present were Bob and Mary Helen Church, Ray Marvel, Billy Varner, Dave Kuntz, and Dave and Sue Whittlesey. Pam Klaseen, secretary/treasurer was also present. Because Vice President Howe was not yet in attendance, Phil made the motion to appoint Reg Cridler as temporary chair, seconded by Bryan Klaseen. Motion passed with all in favor. PRESENTATION OF AGENDA There were several additions to the agenda including sharing of crawler hoe under Old Business and D&O Liability Ins., Forest Service drilling pad and a call under New Business. MINUTES OF THE PREVIOUS MEETING Bryan made the motion to accept the minutes as e-mailed, seconded by Phil. Motion passed with all in favor. ELECTION OF BOARD OFFICERS Bryan made the motion to nominate Tom as President, seconded by Phil. There were no other nominations. Motion passed with all in favor. Phil made the motion to nominate Reg as Vice President, seconded by Naomi. Bryan made the motion to nominate Phil as Vice President, seconded by Reg. After discussion Phil’s name was withdrawn. Motion to elect Reg Vice President passed with all in favor. Phil made the motion to hire Pam Klaseen as secretary/treasurer, seconded by Naomi. Motion passed with all in favor. TREASURER’S REPORT Pam passed out a check detail, February P&L with account balances, year-to-date P&L, and bills paid in February. Phil made the motion to accept the financial statement as presented, seconded by Bryan. Motion passed with all in favor. The unpaid bills were reviewed. Phil made the motion to pay the presented bills, seconded by Naomi. Motion passed with all in favor. Pam was instructed to pay Bruce Marvin the amount that had been received from the loan and the grant and to pay the balance when more funds were available. COMPANY OPERATIONS MANAGER/DITCH RIDER REPORT We advertised for a ditch rider and received four responses. Tom and Bob Church had interviewed the applicants. There was discussion about the need for an Operations Manager. These responsibilities had previously been left up to board members who were not compensated for their time. It was felt that someone apart from the board, but reporting to the board, would provide continuity as well as solve the need to have someone oversee the running of the ditch. A job description had been roughed out but the position had not been advertised yet. Bryan made the motion to accept the job description and advertise for the position, seconded by Phil. Motion passed with all in favor. COMMITTEE REPORTS Ditch Management Plan – Phil has e-mailed Dan Hawkins and is waiting for a reply so that work can begin on the Redlands Mesa Water Users ditch management plan. OLD BUSINESS The Forest Service still has not met with the EPA. Tom has additional information. Phil has reviewed the Articles of Incorporation for Redlands Mesa Water Users and said that Redlands Mesa has the authority to deliver the stock water. Currently there are two projects that might affect turning in the stock water this spring. There was additional discussion about the best way to provide stock water while allowing the ditch downtime for maintenance. Reg said that he has talked to Steve Widner about coordinating work on the two ditches. Steve is going to contact Erik Fritchman. NEW BUSINESS Reg said that the USFS is proposing a couple of clear cuts because of the aspen decline and that Tom is concerned that the upper part of the cut is on the Overland Ditch. Phil said that we need to write a letter stating that we don’t want them using the ditch bank or our easement. Aaron Keller, a contractor from Durango and working for a conservation group, had contacted Bob about transplanting willows from the ditch bank to the Gunnison River. They would also help clear the rest of the willows. Bob Church had met with Senator Ken Salazar and was able to talk to him and give him the letter that Tom had written to the shareholders at the annual meeting regarding the problem that we are facing with the EPA and the fen. The meeting was covered in both Delta County newspapers. Mary Helen mentioned that the Senator didn’t know about this problem and said he was concerned about water storage and that expanding existing storage is the most cost effective. Bob said that the 404 permit was approved by the Corp. of Engineers but EPA approval was needed because of outlying wetlands. Tom Howe arrived and said that he had contacted our insurance agent about an umbrella policy that included liability for Directors of non-profit organizations. The Forest Service is asking for comments regarding a drill pad for Bowie to drill a water monitoring hole. Tom addressed the plans the Forest Service has for the clear cut. He said their maps show our ditch bank as a Forest Service Road and that we have to make it clear that our ditch bank is not a logging road. There was discussion about a call. Reg made the motion to call $4.00 plus the June 1st loan payment, seconded by Bryan. Shareholders will have a longer period to pay, 45 days instead of 30. This information will be included in the newsletter but it will also be made clear that this is not a change of policy. Motion passed with all in favor. SHAREHOLDER’S CONCERNS Bob said that the board should set up a time to interview the ditch rider candidates: William Stahl and Pete Sanchez. A meeting was set up for Friday at 5:30. Billy Varner talked about the undershots that had been put in for the benefit of Terror Creek. There was further discussion about the additional undershots that Steve Tuck wants put in. Bob mentioned that overshots might work and they would be easier and less costly. Dave Kuntz asked about the skidder. Tom said that it is ready to be picked up from Rundle; they had repaired an air bleed in the hydraulic system. Dave also said that he wants to see the amount of Overland water coming to the mesa on the cards that are left at shareholder’s boxes. Regarding stock water he thinks the Overland should set up a specific time when the water is going to be off for repairs, etc., let the stockholder’s know when it will be off, and run it the rest of the time. Dave Whittlesey asked questions about the Operations Ditch Manager. BOARD CONCERNS Reg said that we need to do some work on the willows and vegetation on the ditch. He also would like to see Rundle put a blade down the ditch. ADJOURNMENT Bryan made the motion to adjourn, seconded by Phil. Meeting was adjourned at 5:30 p.m.
____________________________ Next Board Meeting - April 2, 2008 - Redlands Grange - 4:00PM
_____________________________________________________________________________ OVERLAND DITCH AND RESERVOIR COMPANY Board of Directors Meeting February 6, 2008 CALL TO ORDER Meeting was called to order at 4:03 p.m. by President Church. In attendance were directors Bob Church, Phil Ceriani, Reg Cridler and Bryan Klaseen, Tom Howe was absent. Shareholders Mary Helen Church, Annie Sievers, Sue Whittlesey and Dave Kuntz, and Pam Klaseen, Secretary/Treasurer, were also present. PRESENTATION OF AGENDA There were no additions to the agenda. MINUTES OF THE PREVIOUS MEETING Reg made the motion to accept the minutes as e-mailed, seconded by Phil. Motion passed with all in favor. TREASURER’S REPORT Pam passed out a check detail, January P&L with account balances and bills paid in January. Phil made the motion to accept the financial statements as presented, seconded by Reg. Motion passed with all in favor. There were no bills presented except from Bruce Marvin that will be paid by the loan and grant. Reg made the motion to pay the bills, seconded by Bryan. Motion passed with all in favor. DITCH REPORT Bob reported that according to Snotel the Overland was at 195% of average for water equivalent. He said that he had talked to Rundle today; they are still working with the skidder. We have received a letter from Water Commissioner Steve Tuck confirming the work that has been done and outlining additional work he wants done. COMMITTEE REPORT Ditch Management Plan – Phil reported that the Bureau of Rec. has approved our plan and that he had been notified today that we have received an additional $10,000.00 grant for Redlands Mesa. Phil, and Becky Nichols, will continue working on the project. Grants – Bob received an e-mail from Club 20 with a list of places for agricultural grants. OLD BUSINESS There was discussion about the fen. The Forest Service and the EPA have had one conference call and will have another this Friday morning The EPA has not contacted the Corp. of Engineers. Bruce Marvin didn’t have any information about the call. Pam passed out the proposed 2008 budget and 2007 Financial Statements for review. Dave Kuntz asked if the water commissioners and ditch riders could be invited to the annual meeting. Bob said that while the credentials committee was determining the number of shares present, Phil would have a Power Point presentation about the Ditch Management Plan. Reg said that the Grange is sponsoring a water workshop this spring. NEW BUSINESS Bob said that the stock water issue had been brought up at the Redlands Mesa Water Users annual meeting. Redlands Mesa had outlined the reasons that it had been shut down the end of November including lack of money to administrate it and structure damage that occurred last winter. It was also mentioned the Redlands Mesa would be working on the Moore box as soon as possible. It was suggested that stock water be run down Cedar Gulch, most people with stock would receive water that way. Annie said that she had received a letter from Redlands Mesa that said that Redlands was not responsible for stock water as it is an Overland priority. Phil said that the Ditch Management Plan could help by outlining each company’s responsibilities. He also said that there are Overland users that don’t have Redlands Mesa Water Users and therefore don’t pay for the distribution of the water. Dave Kuntz said that he shouldn’t pay because his water is constant and his box would only have to be set once or twice a season. Bob said that the system must be kept upgraded to deliver water to all water users, and the O&M should be shared by all. Reg said both boards are aware of the need and are going to work on it. SHAREHOLDER’S CONCERNS Dave Kuntz asked where we were money wise with the Ditch Management Plan grant. Phil said that we were under budget about $3,000.00 plus the additional $10,000.00 and much of the mapping on Redlands Mesa had already been done. Dave Kuntz asked why if we were under budget in some categories for 2007 we increased them for 2008. Bob explained that the larger budget will be call as needed and because of possible additional expenses for the expansion project we don’t want to call a special shareholders meeting. BOARD CONCERNS There is a box project on the Purnell lateral that should be checked on before water is turned in. ADJOURNMENT Bryan made the motion to adjourn, seconded by Reg. Meeting was adjourned at 5:40 p.m. __________________________________________ Pamela Klaseen, Secretary
____________________________________________________________________________ OVERLAND DITCH AND RESERVOIR COMPANY Board of Directors Meeting January 2, 2008 CALL TO ORDER Meeting was called to order at 4:00 p.m. by President Church. In attendance were directors Bob Church, Reg Cridler, Tom Howe and Bryan Klaseen, Phil Ceriani was absent. Shareholders Ray Marvel, Dave Whittlesey and Dave Kuntz, and Pam Klaseen, Secretary/Treasurer, were also present. PRESENTATION OF AGENDA Bob added Club 20 under new business. MINUTES OF THE PREVIOUS MEETING Tom made the motion to accept the minutes as e-mailed, seconded by Bryan. Motion passed with all in favor. TREASURER’S REPORT Pam passed out a check detail, December P&L with account balances, year to date P&L and bills paid in December. We will be receiving a bill from Bruce Marvin soon and part will be paid by the grant and part by the loan. Tom made the motion to accept the financial statements as presented, seconded by Reg. Motion passed with all in favor. Reg made the motion to pay the bills as presented, seconded by Tom. Motion passed with all in favor. DITCH REPORT Bob is waiting to set-up a meeting with Redlands Mesa Water Users regarding stock water. COMMITTEE REPORTS Grants – Tom said that not much has happened. There was discussion about an upcoming meeting between the Forest Service, Corp of Engineers and the EPA. The EPA is sending a mediation team from Washington D.C. The main topic of discussion will be the fen. The EPA’s stand is that fen cannot be replaced. Tom said that we may need to join forces with other water companies and put pressure on our Congressmen. The Overland expansion would inundate an additional .06 acre of fen. Reg then mentioned that we need a letter from the water commissioners “signing off” on the work that had been done at their request. Tom will write the letter. OLD BUSINESS The annual shareholders’ meeting will be Feb. 11th. Pam will be sending out the call within the next few days. A meeting to set-up the budget was scheduled for Friday at 4:00 p.m. NEW BUSINESS Bob said that the Club 20 annual meeting in Denver was coming up. Tom said he felt that time and money would be better spent going to the Grand Junction meeting. Bob informed the board that he had changed the Overland’s membership and that we now have 2 votes. Tom said we might try to get with other water companies that are having difficulties because of fen and get on the Club 20 meeting agenda to talk about it. There was a discussion about conservation easements and how it might affect the water company if the conservation easement was added to the stock certificate. Tom expressed concern about receiving payment for past due assessments. There was also discussion about the Overland being a mutual ditch company and that water can’t be tied to land. Bob will talk to Aaron Clay and Reg said we should contact DARCA. SHAREHOLDER’S CONCERNS None BOARD CONCERNS Reg presented each member of the board with a letter outlining his concern about using the skidder. The repair or replacement of the skidder will be discussed at the annual meeting. Bryan made the motion to adjourn the meeting, seconded by Tom. Meeting was adjourned at 4:59 p.m.
________________________________________ Pamela Klaseen, Secretary
_______________________________________________________________________ OVERLAND DITCH AND RESERVOIR COMPANY Board of Directors Meeting December 5, 2007 CALL TO ORDER Meeting was called to order at 4:00 p.m. by President Church. In attendance were directors Bob Church, Phil Ceriani, Reg Cridler, Tom Howe and Bryan Klaseen. Shareholders Annie Sievers, Ray Marvel and Dave Whittlesey and Secretary/Treasurer Pam Klaseen were also present. PRESENTATION OF AGENDA There were no additions to the agenda. MINUTES OF THE PREVIOUS MEETING Tom made the motion to accept the minutes as e-mailed, seconded by Reg. Motion passed with all in favor. TREASURER’S REPORT Pam passed out a check detail, November P&L with account balances, year to date P&L, and bills paid in November. After discussion about a shareholder’s payment that crossed in the mail with the past due letter, Tom made the motion to waive the fees this time, but not in the future if it happens again, seconded by Phil. Motion passed with all in favor. Pam said the loan payment had been made but she hadn’t received information on how it was split to principal and interest yet. Reg made the motion to accept the Financial Statements as presented, seconded by Phil. Motion passed with all in favor. Reg then made the motion to pay the bills, seconded by Tom. Motion passed with all in favor. DITCH REPORT None COMMITTEE REPORTS Ditch Management Plan – Phil said the final report is mostly written, Becky is rewriting Table 5 which is the “wish list”. There was discussion about adding a lower reservoir to the wish list. Phil had been working with Steve Widner who had made a map identifying diversion boxes on Redlands Mesa. Phil said we were under budget by about $5,000 and it was possible that after the Bureau of Rec. reviews the plan they might add funds for Redlands Mesa. Another meeting was set up for the 10th at 3:00. Grants – Tom said there was nothing new at this time. This year is a small grant year for the Colorado River District and it was decided to leave things as they are with them for now. Tom said future billings from WestWater and Bruce Marvin could be billed to the grant that we have already received from the Roundtable. OLD BUSINESS Bob had taken the maps of the wetlands to Brett Fletcher who will then get them to Steve Moore. There is some concern that the Forest Service will hold up the EA permit until the Hunter Reservoir is resolved. We are waiting for Linda of the Forest Service to set up a meeting. Bob said we have received 90% of the amount billed for WestWater from the loan and we should have gotten 100%. Past monies paid should have been credited to our 10% and Tim Feehan at CWCB is looking into it. Bob will have Bruce Marvin send in information from the past if that becomes necessary. Bob had sent a letter to the Department of Ag. because Bill Waldron filed a complaint regarding the ditch spraying. The letter was clarifying our easement. Bob said there was an employee of the Department of Ag. there while the ditch was sprayed and that he was sending a letter also. NEW BUSINESS Bob said Redlands Mesa Water Users had shut down the stock water because of freezing and lots of problems last year. He has talked to Paul Schmucker about the possibility of losing the right and was told that we had used the stock water and there was no danger of losing it. It takes 6 years of non-use plus a court action to lose a water right. Annie Sievers expressed her displeasure about having the stock water shut down. Bob said he was waiting for a meeting with Dan Hawkins. Tom said we need to find out what needs to be done to mitigate the damage and allow the stock water to be run without problems. Phil mentioned that we should have a more detailed contract with Redlands Mesa specifically mentioning the stock water as it is not included in the current MOU. Bob mentioned we need to be thinking about the annual meeting which will be held February 11th. The budget and agenda need to be done and the call needs to go out 30 days prior to the meeting. SHAREHOLDER’S CONCERNS Dave said he also had concerns about the stock water being shut off and would like some later. Reg said the system does need time for repairs when it is all shut down. BOARD CONCERNS Phil asked Tom about putting some of the maps that the Ditch Management Plan incorporated on the website. Tom said he would contact Earthbound, the only question would be the amount of storage needed and there might be an additional cost. There was discussion about including Redlands Mesa Water Users on the website also. ADJOURNMENT Tom made the motion to adjourn, seconded by Bryan. Meeting was adjourned at 5:35 p.m.
___________________________________________ Pamela Klaseen, Secretary
______________________________________________________________________ OVERLAND DITCH AND RESERVOIR COMPANY Board of Directors Meeting November 7, 2007 CALL TO ORDER Meeting was called to order at 4:05 p.m. by President Church. In attendance were directors Bob Church, Reg Cridler, Tom Howe and Bryan Klaseen. Phil Ceriani was absent. Shareholder Dave Whittlesey and Secretary/Treasurer Pam Klaseen were also present. PRESENTATION OF AGENDA There were no additions to the agenda. MINUTES OF THE PREVIOUS MEETING Tom made the motion to accept the minutes as e-mailed, seconded by Reg. Motion passed with all in favor. TREASURER’S REPORT Pam passed out a check detail, October P&L with account balances, year to date P&L, and bills paid in October. There was discussion about the payment to Rundle Construction and the loan payment due in December. Reg made the motion to accept the Financial Statements as presented, seconded by Tom. Motion passed with all in favor. Bob presented a request for payment and mileage at the meeting. Tom made the motion to pay the presented bills, seconded by Reg. Motion passed with all in favor. Pam is to hold the WestWater bill until funds are received from CWCB and the Delta Conservation District bill until funds are received from the Bureau of Rec. Bob notified the directors that he had changed the Club 20 membership from personal to small business for an increase in dues from $100 to $200. DITCH REPORT Bob reported that the Oak Mesa parshall had been reset and that he has the tube steel for the West Hubbard parshall but it will be done next year. COMMITTEE REPORTS Ditch Management Plan – The board had met with Becky Nichols on Monday and reviewed her draft. Reg said that we should add a lower reservoir to our “wish list.” There was also discussion about the Paulson Reservoir. Grants – Tom is working with Brad Link from Painted Sky. Tom will talk to him about re-applying for the River District grant. Tom also said that we are set-up to receive the $68,000 grant from the Roundtable. There was discussion about contacting our Senators to put pressure on the Forest Service. Tom suggested that we wait for awhile and see how things progress. OLD BUSINESS WestWater has completed the report on the fen. We are waiting for Steve Moore of the Corp of Engineers to verify the flagged areas. Linda of the Forest Service said that showing the fen is not being hurt by being inundated was a positive development. The pre-bid meeting with contractors at the reservoir went well. There were 10 contractors there and others have contacted Bruce Marvin. Bob said that it has been determined that the spillway will not need to be enlarged just raised and some concrete added. Jason Ward, dam inspector must approve the design which is coming from Bruce Marvin. NEW BUSINESS None SHAREHOLDER’S CONCERNS None BOARD CONCERNS None ADJOURNMENT Tom made the motion to adjourn, seconded by Reg. Meeting was adjourned at 4:37 p.m.
_____________________________________________________________________________________________
OVERLAND DITCH AND RESERVOIR COMPANY Board of Directors Meeting October 3, 2007 CALL TO ORDER Meeting was called to order at 4:00 p.m. by President Church. In attendance were directors Bob Church, Phil Ceriani, Tom Howe and Bryan Klaseen, Reg Cridler was absent. Shareholder Sue Whittlesey, Water Commissioner Steve Tuck and Secretary/Treasurer Pam Klaseen were also present. PRESENTATION OF AGENDA The agenda was passed out. There were no additions. MINUTES OF THE PREVIOUS MEETING Tom made the motion to accept the minutes as e-mailed, seconded by Bryan. Motion passed with all in favor. TREASURER’S REPORT Pam passed out a Check Detail, September P&L with account balances, year to date P&L, and bills paid in September. There was discussion about how much the Rundle Construction bill might be. Phil made the motion to accept the Financial Statements as presented, seconded by Tom. Motion passed with all in favor. Bob had presented some bills for reimbursement and mileage at the meeting. Tom made the motion to pay the bills as presented, seconded by Phil. Motion passed with all in favor. Pam is to continue to hold the Delta Conservation District bill; Bob will talk to Jim Cazer. DITCH REPORT Bob reported that the work that Rundle has done on the ditch looks good. Jim had marked the ditch bank where there were problem areas, the markings had been washed away by the rain but he was confident that they got most of them fixed. Bob said that the leaks had been marked by plastic flagging and were repaired. Steve Tuck reviewed the list of repairs that he |